Cooley

Practice Team Assistant Location: San Francisco, CA, United States Full time job requisition id Req 4704 Job Description: Practice Team Assistant Cooley is seeking a Practice Team Assistant to join our San Francisco Litigation Department. About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do. Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office. Position summary: The Practice Team Assistant is responsible for providing administrative and clerical support for various administrative projects and duties in support of the timekeepers, Legal Support Assistants, Legal Support Specialists in the assigned practice group(s). Specific duties include, but are not limited to, the following: Position responsibilities: - Open and organize all interoffice mail for team members - Answer timekeeper phones as necessary (will ring on assigned legal secretary desk, but calls may be auto forwarded to assistant when legal secretary is out) - Assist with lunch orders, car service and other scheduling tasks, as needed - Greet visitors; escort them to appropriate meeting rooms and provide them with amenities, as needed - Provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence for signature, arranging conference calls, setting up web meetings, retrieving corporate documents and updating contact databases - Review, proof all documents prepared for accuracy, completeness and grammar and syntax - Handle confidential and sensitive information with the appropriate discretion; perform to earn supervisors' full confidence and trust in all interactions - As requested, schedule, coordinate and confirm meeting space and relevant attendees for team member meetings. - As requested, coordinate travel arrangements - Prepare and process expense reports, check requests, travel, health club reimbursement forms, etc. in accordance with accounting guidelines - Track relevant travel and expense receipts for accurate accounting reconciliations. File and track reimbursements, credits and refunds through to completion - Prepare documents to support team members with overflow work which may include revisions, edits, and proofreading end product - Assist with internal procedures for the preparation of audit letter responses when needed and where applicable - On behalf of the timekeepers, enter and submit time entries. As requested, maintain file copies of released time - Create and maintain files, including chronological files and indexes not stored in Information Governance department - Complete e-filing in the firm's document management system, as requested - Keep all files up-to-date and organized. Ensure materials are forwarded to the Information Governance department, as necessary - Complete all document processing and correspondence assignments accurately and within timekeepers' stated timeframes - Prepare and arrange messenger service, copy center and facsimile requests, as needed - Copy documents that are not appropriate to send to the copy center - Scan documents into PDF format - Print large PDF documents and emails - Burning and label CDs and DVDs - Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney's contacts and updating, maintaining and resolving conflicts within the CRM tool - Coordinate and assist with other special projects, as required - Assist other team members and timekeepers with various administrative tasks - All other duties as assigned or required Skills and experience: Required: - After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications - Available to work overtime, as required Preferred: - Bachelor's degree - Previous general office experience - Previous law firm or professional services industry experience Competencies: - Ability to complete tasks independently in a fast-paced environment for multiple assigned timekeepers while working as part of a team - Pro-actively prioritize work assignments and consistently meet deadlines - Demonstrate initiative, diplomacy, and tact - Ability to consistently deliver high-quality work with attention to detail in proofreading, writing, and communication - Engage in a professional and polite manner with clients, colleagues, and others - Reliable, committed, organized, and punctual - Strong administrative and secretarial skills - Excellent verbal (both listening and speaking) and written communication skills - Ability to function well as a team member Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EEO. The expected hourly pay range for this position with a work schedule of 40 hours per week is $29.00 - $35.00 ($60,320.00 - $72,800.00 annually). We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Title: Accounts Payable Assistant Location: San Francisco United States Job Description: Cooley is seeking an Accounts Payable Assistant to join the accounting department in the San Francisco office. About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley's success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a 'one-firm' culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do. Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office. Position summary: The Accounts Payable Assistant is responsible for daily reviewing of invoices and expense reports, and all accounting inquiries. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: - Post, process, review and file invoices - Assist in matching checks with invoices weekly - Assist in some Accounting inquires - Assist in vendor Statements, ACH Direct Deposit Form, W-9 - Assist Accounts Payable department when needed - Back up to the AP Staff when needed - All other duties as assigned or required Skills and experience: Required: - Available to work overtime, as required - After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications - Available to work overtime, as required - General knowledge of accounting principles and/or bookkeeping Preferred: - Previous 3E Elite and Chrome River experience - 10-key by touch - Previous law firm experience Competencies: - Must be able to accurately use a calculator - Accuracy and initiative - Professional demeanor and telephone manners - Excellent communication and organizational skills - Ability to work independently and under pressure - Ability to interact and work well with others (co-workers and vendors) - Excellent follow through skills - Excellent command of math and English grammar Physical & Work Environment: Extensive computer use, including use of keyboard and mouse or similar data input device required. Frequent reading, and communication required. Standard office setting with occasional exposure to typical environmental factors present. Reasonable accommodations available. The expected hourly pay range for this position with a work schedule of 37.5 hours per week is $24.00 - $29.50 ($46,800.00 - $57,525.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Title: Social Impact and Sustainability Coordinator locations New York Santa Monica Los Angeles Palo Alto Chicago Washington DC Boston Colorado Seattle San Francisco San Diego Reston time type Full time job requisition id Req 4707 Job Description: Social Impact and Sustainability Coordinator Cooley is seeking a Social Impact & Sustainability Coordinator to join the Social Impact & Sustainability (SIS) team. About Cooley: Cooley is a global law firm with an expansive practice and more than 3,000 employees and partners worldwide. We value and celebrate diverse perspectives and strive to create a workplace where every individual can thrive. At the core of Cooley’s success is the exceptional talent and unwavering spirit of our people. We embrace individuality while fostering a ‘one-firm’ culture where collaboration and creativity thrive. Our people are the foundation of our success and the driving force behind everything we do. Hybrid Schedule Philosophy: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office. Position summary: The Social Impact & Sustainability Coordinator is the centralized resource responsible for providing high-level administrative, project support and coordination for SIS initiatives. Specific duties and responsibilities include, but are not limited to, the following: Position responsibilities: - Assist with data entry, data management, and reporting through employee giving platform, Benevity, and other tools used by the SIS team - Clean, audit, and maintain large datasets with strong attention to accuracy and data integrity - Build reports, dashboards, and summary analyses from raw data for team and firm stakeholder use - Prepare and maintain various PowerPoint presentations, Excel files, and Word documents for SIS team - Project manage nonprofit event sponsorship tasks monitoring marketing and RSVP deadlines, drafting office invitations, coordinating with internal teams and nonprofit partners, etc - Accurately input, track, and maintain funding requests, sponsorship details, and related records within the firm’s grants management platform - Serve as point of contact to attorneys and business professionals on SIS procedures/questions - Support Social Impact Manager with local office and firmwide event planning and logistics - Draft internal communications and toolkits in support of SIS initiatives - Support local offices with SIS initiative creation and maintenance on employee giving platform - Assist with nonprofit research to ensure alignment with firm charitable giving policies - Code department invoices and send to Accounting & Finance for processing - Monitor SIS mailbox, respond to inquiries, flag time-sensitive communications for SIS team - Assist SIS Director, SIS Manager and Pro Bono Partner with SIS projects and initiatives - All other duties as assigned or required Skills and experience: Required: - After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications - Available to work overtime, as required - 2+ years’ prior administrative experience Preferred: - Bachelor's Degree - Previous law firm experience - Previous legal secretary and/or executive assistant experience helpful Competencies: - Professional demeanor - Strong interpersonal communications skills, both verbal and written - Ability to anticipate and identify project logistical needs and proactively support SIS team members - Ability to handle complex and fast-paced environment - Ability to speak effectively in front of an audience - Ability to maintain confidentiality of all records, files, documents and department information - Strong understanding of data integrity and quality control practices - Comfortable managing and maintaining multiple spreadsheets, trackers, and databases - Strong attention to detail - Excellent time management skills and the ability to prioritize and handle multiple tasks quickly and efficiently Cooley offers a competitive compensation and excellent benefits package. EOE The expected hourly pay range for this position with a work schedule of 40 hours per week is $28.50 - $42.00 ($59,280.00 - $87,360.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 20 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

• Responsible for collection of client accounts receivable following established firm and generally accepted accounting procedures • Collections, including contacting clients directly for payment of outstanding bills and keeping responsible attorney abreast of potential collection problems • Research client payment histories and determine if any special payment agreements exist • Work with client in the management of their accounts • Provide billing and payment advice • Analyze and prepare historical collection trend analysis • Monitor payment plans, both under headings of Promissory Notes and informal plans outlining specific payment terms and dates, as well as checking for retainers for new work when so stated in note or plan • Identify receivables to either write-off or transfer to suspense and gather necessary information to proceed with further collection actions, when warranted • Refer matters to our Bankruptcy Partner in charge for further collection action • Obtain approvals for Accounts Receivable write-offs and transfers to suspense and process accordingly • Review payment reconciliations for specific general ledger accounts when they are required • Preparation of historical billing and payment schedules for attorneys and clients • Firm wide training related to collection pages • All other duties as assigned or required

Location: New York United States Job Description: Senior Manager of Career Counseling Cooley is seeking a Senior Manager of Career Counseling to join the Professional Development team. Hybrid Schedule: As part of the Cooley culture, we recognize and appreciate the value of being together, in person, to build comradery with others in the office and to be a contributing member of the Cooley office. However, we also appreciate the benefits and flexibility that come from remote working. As such, the default assumption for employees and partners is a hybrid schedule: some in-office presence and some work from home days absent certain essential in-office roles that require five (5) days/week in-office. Position summary: The Senior Manager of Career Counseling will build and lead the Cooley Career Counseling Office, a resource hub that will be designed to support attorneys who are exploring or preparing for career paths beyond Cooley. This role will serve as a trusted resource for career navigation, providing personalized job search support and tools, connection to external opportunities, and curated programming to help attorneys identify and pursue fulfilling next steps. The ideal candidate is a thoughtful advisor with deep knowledge of legal and adjacent career paths, legal recruiting, strong communication skills, and a passion for supporting lawyers through meaningful professional transitions. This role offers the opportunity to shape and lead a new high-impact resource within the firm and work with attorneys at pivotal moments in their careers. Specific duties include, but are not limited to, the following: Position responsibilities: One‑on‑One Career Counseling: - Provide confidential advising to attorneys exploring roles outside of the firm, including in‑house, public sector, nonprofit, and alternative legal or business paths - Guide attorneys through career exploration, decision‑making, and transition planning - Offer tailored feedback on resumes, LinkedIn profiles, personal narratives, and job‑search strategy - Provide mock interview practice, preparing attorneys for each stage of the hiring process, from screening interviews to senior‑level negotiations Job Board Management: - Manage and expand a curated job board featuring in‑house roles, government positions, secondments, and alumni‑submitted opportunities. - Develop relationships with legal recruiters, in‑house counsel, and alumni to source new postings. - Facilitate introductions and connections when appropriate. Panels, Programs & Workshops: - Create career‑focused programs such as: - Panels featuring alumni and clients in various industries - Webinars on transition strategy (e.g., in‑house expectations, business acumen) Secondment Program Support: - Maintain a secondment interest list - Work with the Associate Director of Legal Talent who manages the secondment program to facilitate the identification, deployment, and reintegration of secondees Alumni & Client Relationship Integration: - Partner with the Marketing team to connect departing attorneys to the firm's alumni support team. - Collaborate with the Business Development team to identify opportunities where the Career Counseling Office can enhance client engagement, for instance, by helping clients source talent from among attorneys already known to be exploring external opportunities - Make career support services available to Cooley alumni Market Intelligence & Reporting: - Track evolving hiring trends in in‑house departments and legal markets - Share insights with Legal Talent and firm leadership to shape strategic planning - Maintain metrics on counseling volume, outcomes, and placements Other: - Serve as supervisor and mentor to direct reports - Provide day-to-day supervision of direct reports, ensure compliance with assigned work hours and monitor for compliance with all firm and department policies. Manage staffing coverage, review and process time logs/time off requests - Support business professional development and continued educational opportunities - In collaboration with Director of Associate Development and HR, participate in hiring, performance appraisals, counseling, termination and other employee lifecycle events for those reporting to this role. - All other duties as assigned or required Skills and experience: Required: - After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications - Ability to work extended and/or weekend hours, as required - Ability to travel, as required - 7+ years of experience in one or more of the following with 2+ years exempt/management experience in applicable field: Attorney professional development - Career counseling/coaching - Attorney recruiting - In-house or law firm practice - Alumni relations or legal career services - Demonstrated experience advising lawyers on career transitions, ideally including in-house moves - Familiarity with legal markets, legal operations, and corporate hiring needs Preferred: - Bachelor's and/or JD Degree - Supervisory experience Competencies: - Professional demeanor and the ability to use initiative, diplomacy and tact - Ability to make independent judgments/decisions based upon a set of principles rather than rules - Ability to act as a trusted, neutral advisor, earning confidence from lawyers and leadership - High emotional intelligence and strong discernment around sensitive career conversations - Strategic thinking around attorney development, transitions, and long-term talent strategy - Deep knowledge of legal career paths-both within and outside of law firms - Experience coaching or advising lawyers, ideally including those transitioning to in-house roles - Excellent written and verbal communication; ability to provide direct yet supportive feedback - Skilled in resume editing, interview coaching, and narrative development - Ability to establish relationships across practice groups, seniority levels, and offices - Comfort interacting with alumni, clients, and external partners - Strong aptitude for developing educational programs, workshops, and resources - Organizational skills to manage multiple counseling relationships and track data - Demonstrated ability to handle highly sensitive information discreetly Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected annual pay range for this position with a full-time schedule is $155,000 - $225,000. Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 21 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.

Legal Talent Specialist Cooley is seeking Legal Talent Specialist to join the Legal Talent team. Position summary: The Legal Talent Specialist is responsible for independently coordinating local legal talent efforts, including a heavy emphasis on law student and attorney recruiting. Specific duties include, but are not limited to, the following: Position responsibilities: Recruiting: Lead the interview processes for law student and lateral recruitment - including review of direct applications, narrowing down candidate pools, scheduling virtual and office interviews,, and compiling interview feedback Draft offer memos in support of offer  requests Assist in coordinating follow-up for recruits, including correspondence and closing efforts Ensure accurate data entry of all search firm, direct apply and on-campus applicants into the attorney recruiting database Update recruiting files and reports on a consistent basis Monitor recruiting expenses and work with Legal Talent assistants to ensure the accurate processing of  expense reimbursements Coordinate the organization of all applicant files and other seasonal office files; setting up new database and/or record books for each year For summer associate recruitment, work with the local Recruiting Committee to coordinate recruitment strategy, discuss offer decisions, and provide them with candidate updates and other support during the recruitment process In conjunction with the Regional Legal Talent Manager, participate in law student recruitment efforts which may include traveling to law schools (and, in some instances, an overnight stay) to represent the firm and to connect with students Summer program: Work closely with Partners, hiring committees and Regional Legal Talent Manager to lead the Summer program Plan and organize various summer associate activities (e.g., luncheons, seminars, social activities) including conducting site visits for events and executing vendor contracts Assist Summer Associates looking for housing Prepare and distribute summer associate letters, questionnaire, conflict check and housing information Lead the planning for the local summer associate orientation and assembling documents that will be distributed to summer associates Work with the local office Summer Associate Committee to ensure a successful summer program for all Coordinate initial office assignments for summer associates and confirm other arrangements with various office administrative teams Responsible for creating the Summer Associate Directory Track expenses related to the Summer Associate Program Oversee the mid and end-of-summer evaluation processes and ensure each summer has diverse work assignments and substantive feedback Draft offer recommendation packets at the conclusion of the Summer Program Promotion/marketing: Establish and maintain contact with headhunters, law schools, minority law groups and other professionals involved in recruitment/placement through NALP section group and/or other industry groups. Prepare summer associate/entry level recruiting statistics including overall summary stats, individual school results, 2L/3L hiring results Assist in the organization of firm-sponsored receptions, including preparation and invitations New attorney hires: Finalize and distribute new associate letters, questionnaire, conflict check, bar information, relocation policy, etc. Assist in the implementation of programs and events designed to integrate new and lateral attorneys into the Firm Work with local and/or Central HR to update and distribute local orientation materials Coordinate bar activities for all incoming attorneys, including, but not limited to, taking the exam, requesting reimbursements and other licensing matters Other duties: In conjunction with the Regional Legal Talent Manager, prepare status reports and charts Assist  the Regional Legal Talent Manager in conducting an interviewer-training seminar and other local kick-off events to inform the office(s) about various recruiting initiatives and updates Assist Regional Legal Talent Manager in ensuring that all forms and documents are kept current Work independently or with a  Legal Talent Assistant(s) on occasional administrative projects, and to ensure accuracy of data entry and reports All other duties as assigned or required Skills & Experience: Required : After orientation at Cooley LLP, exhibit proficiency in the Microsoft Office suite, iManage and other firm applications Ability to work extended and/or weekend hours, as required Ability to travel, as required 4+ years prior experience in recruiting Preferred: Bachelor's Degree Knowledge of current hiring/staffing/termination trends at other competing law firms HR software experience a plus Prior experience in a law firm environment HR software experience Competencies: Excellent interpersonal and communication skills Ability to work well with others and operate independently Strong knowledge of the firm’s various practice areas, offices, and attorney staffing needs Strong organizational skills with ability to juggle several tasks at once Self-motivated and demonstrates accountability Reliable and cooperative manner Ability to work under pressure and meet deadlines Strong leadership skills Cooley offers a competitive compensation and excellent benefits package and is committed to fair and equitable employment practices. EOE. The expected annual pay range for this position with a full-time schedule is $85,000 - $105,000 . Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 21 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.