• Collaborate closely with recruiting and sourcing leaders, business executives, and various cross-functional partners. • Support the recruitment process for a diverse range of roles including Product Design, Product Management, Strategy, UX Research, Design Operations, Writing, and Brand Design. • Strategically source new talent through both traditional and innovative channels. • Curate and manage shortlists of prospective candidates for review by hiring managers. • Engage in meaningful discussions with hiring managers. • Coordinate and schedule interviews. • Contribute engaging content for our weekly newsletter and maintain an active presence on our corporate blog. • Report directly to the CEO, assisting in the development of recruitment strategies. • Lead sourcing initiatives across various roles and clients.

**Job Responsibilities (but not limited to):** - Source, screen, and engage candidates for Skilled Nursing Facility roles across the U.S. - Conduct phone screenings and maintain ongoing communication with candidates throughout the recruitment process. - Coordinate interview scheduling and follow-ups with candidates and internal teams. - Maintain accurate and up-to-date candidate records within the ATS or tracking systems. - Communicate professionally and clearly with candidates to ensure a positive recruitment experience. - Manage multiple open roles while meeting recruitment timelines and priorities. - Collaborate with internal recruitment and operations teams to understand staffing needs and role requirements.

• Assist in drafting and formatting executive summaries under guidance, ensuring clarity, accuracy, and adherence to internal quality standards. • Support candidate communication, including availability checks, interview reminders, preparation calls, and status updates. • Share assessments with candidates, track completion, monitor proctoring reports, and escalate access or technical issues when required. • Update and maintain candidate stages, notes, and tags in the ATS to ensure clean and accurate records. • Track interview outcomes and ensure feedback is documented and shared with internal teams in a timely manner. • Support client submissions by verifying that all candidate documentation is complete and client-ready. • Follow Smart Working’s communication tone, quality benchmarks, and internal delivery processes at all times.

• Oversee schedules for all North American training programs, ensuring consistency, clarity, and reliability across systems • Align trainer availability, preferences, and capacity to support effective, sustainable, and well-balanced staffing decisions across programs and events • Manage staffing assignments for Lead Trainers, Assistant Trainers, and other IFS-I events, ensuring timely updates to trainers and internal stakeholders • Maintain and optimize scheduling systems, documentation, tracking tools, and shared calendars to ensure accuracy, transparency, and operational efficiency • Partner with Talent Management , Admissions, Operations, and Finance teams to support annual and long-range staffing strategies, forecasting, modeling, and scenario planning • Represent Talent Management in Staffing & Scheduling Meetings, contributing insight, coordination, and follow-through • Serve as a key communication bridge between trainers, Talent Management, and cross-functional teams, ensuring clear, timely , and respectful information flow regarding schedules, changes, logistics , and priorities • Strengthen trainer and staff experience and engagement through proactive communication, coordination of Staff-to-Staff surveys and feedback tools, and responsiveness to trainer and team needs • Provide staffing and logistical support to other IFS-I and Talent Management events