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Apprenticeship Administrator
Location
United States
Posted
113 days ago
Salary
0
Seniority
Entry Level
Job Description
Apprenticeship Administrator
Moss & Associates (Construction)
• Support the Apprenticeship Manager and Senior Coordinator with scheduling, meeting logistics, travel coordination, invoices, and expense reports • Organize and execute logistics for internal meetings, trainings, and events (scheduling, materials preparation, note-taking, and follow-ups) • Act as liaison between the Apprenticeship Team and internal departments (Field Leadership, HR, Payroll, IT) to streamline operations and resolve administrative needs • Receive, organize, and prepare apprentice & journeyworkers applications for review by the Apprenticeship Team • Assist with onboarding for new team members in collaboration with HR and internal departments, ensuring proper documentation and system access • Maintain and upload apprentice files in compliance with applicable state and federal regulations and internal requirements • Track and submit Related Technical Instruction (RTI) hours on TCP (or designated platform) • Monitor apprentice status changes (terminations, transfers, suspensions, completions) and update reports to keep the team informed • Reconcile updates received from apprenticeship coordinators and ensure tracking tools and reports remain current, accurate, and audit-ready • Support the Senior Coordinator in the preparation and submission of apprentice bonuses, including tracking eligibility and required documentation • Assist with apprentice-facing communication regarding administrative steps, events, and key milestones • Contribute to the creation and maintenance of SOPs, templates, and internal resources • Manage swag inventory (tracking, reordering, and coordinating distribution to apprentices/events)
Job Requirements
- Strong attention to detail and ability to organize, prioritize, multi-task, and work independently
- Professional written and verbal communication skills; strong interpersonal skills
- Proficiency with Microsoft Office Suite
- Demonstrated problem-solving skills with a focus on quality and compliance
- Strong teamwork skills and ability to work in a collaborative environment
- Ability to take initiative without waiting for direction
- Willingness and desire to learn
- Experience supporting teams in a construction environment (understanding field schedules, jobsite priorities, and urgency-driven coordination)
- Experience with tracking and monitoring program participants, status changes, and maintaining accurate reports (HR, training, compliance, or workforce programs)
- Familiarity with apprenticeship programs, apprenticeship compliance, or related workforce development programs
- Experience with RAPIDS / RAPIDS 2.0, RTI tracking, or similar systems (preferred, not required).
Benefits
- Moss is an equal opportunity employer.
- We celebrate diversity and are committed to creating an inclusive environment for all employees.
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