Title: Section Head Assistant Location: Ithaca, NY, USA Job Description: Full time job requisition id WDR-00057921 About The Ashley School of Global Development and the Environment Leveraging research, teaching and extension to address many of the world’s biggest challenges and creating a dynamic ecosystem for discovery and innovation that contributes to resilient, sustainable and equitable futures in New York State and around the world. The Ashley School is within The College of Agriculture and Life Sciences (CALS). The Opportunity The Ashley School of Global Development and the Environment is seeking a highly organized, proactive, and service-oriented Section Head Assistant to provide high-level administrative and academic support to one or more Section Heads. This role is central to the success of our academic mission and offers a unique opportunity to work closely with faculty, staff, students, and university partners in a collaborative, intellectually engaging environment. What You Will Do Administrative Support to Section Head(s): - Serve as the primary administrative partner to the Section Head(s), managing calendars, appointments, travel, meetings, and correspondence. - Act as a first point of contact for section-related inquiries, providing excellent customer service to faculty, staff, students, and visitors. - Handle sensitive and confidential information with discretion, professionalism, and sound judgment. - Coordinate faculty tenure and promotion reviews, including researching, compiling, editing, and tracking materials and timelines. - Support faculty searches by managing job advertisements, application materials (via Academic Jobs Online), and interview logistics. - Prepare and maintain section communications, meeting agendas, and minutes as needed. - Coordinate teleconferencing and meeting technology for faculty and section meetings. - Build and maintain strong working relationships with colleagues across departments, colleges, and university offices. Academic Personnel Support: - In collaboration with CALS Human Resources- - Coordinate academic reappointment and review processes, communicating deadlines and requirements and ensuring timely, accurate submissions. - Prepare and process academic personnel transactions related to reappointments, tenure reviews, sabbaticals, and appointment changes. - Assist with academic visa processes for international faculty and employees, including new appointments and renewals (e.g., F-1, J-1, H-1B). - Serve as a knowledgeable resource on college, university, and immigration policies, working closely with CALS HR and the Office of Global Learning to ensure compliance. Section Administration: - Provide backup support for main office reception and administrative functions as needed. - Collaborate with Ashley School colleagues to standardize and improve administrative processes. - Maintain and update contact lists, listservs, and emergency information for faculty and staff. We are looking for someone who thrives in a dynamic setting, exercises excellent judgment, and brings both precision and flexibility to complex administrative work. If you enjoy supporting academic leadership, managing multiple priorities, and building strong professional relationships, we encourage you to apply with your resume and cover letter! What We Need A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration. - Associate’s degree and 2 to 4 years relevant experience or equivalent combination of education and relevant professional experience. - Ability to handle confidential and sensitive information with utmost discretion and integrity. - Demonstrated record of successfully providing exceptional customer service - Ability to communicate with tact and diplomacy with a wide range of internal and external constituents - Experience that demonstrates sound judgment, creativity, and problem-solving skills - Must be able to work independently while supporting the efforts of an overall team while fostering a respectful work environment - Excellent organizational skills, and the ability to work quickly and effectively under pressure, use sound judgment in accomplishing tasks that are urgent - Balance conflicting priorities, and make decisions from a wide range of choices - Excellent written, verbal and interpersonal skills. Must be flexible and receptive to new ideas and approaches. Accuracy in spelling, grammar, proofreading and attention to detail required - Must take initiative, meet challenges with resourcefulness and tact, have ability to work independently - Proficient in Outlook, Microsoft Word, Excel, and open to learning new software as needed. - Experience modeling values that support inclusion, belonging, and wellbeing. It Would Be a Bonus if You Have Any of the Following - Bachelor’s degree is preferred. - Must be able to enhance personal knowledge, skills, and abilities as needed. - Prior experience in academic setting helpful and/or supporting academic program activities. - Prior experience in event planning helpful. Important Notes About Applying - A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration. - This position is eligible for a hybrid work arrangement. For the first 30 days, the successful candidate will be expected to work fully on-site for onboarding and initial training. After that, employees typically perform this role on-campus 4 days per week and remotely 1 day per week. - There is no relocation assistance available for this position. - There is no visa sponsorship available for this position. Rewards and Benefits - This position is eligible for a hybrid work arrangement. For the first 30 days, the successful candidate will be expected to work fully on-site for onboarding and initial training. After that, employees typically perform this role on-campus 4 days per week and remotely 1 day per week. - Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability. - Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell. - Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell - Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell - Follow this link to learn more about the Total Rewards of Working at Cornell:Total Rewards | Working at Cornell. Visa sponsorship is not available for this position. Relocation Assistance is not available for this position. Cornell is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo. University Job Title: Administrative Asst IV Job Family: Administration Level: D Pay Rate Type: Hourly Pay Range: $26.41 - $30.69 Remote Option Availability: Hybrid Company: Contract College Contact Name: Brad Stock Job Titles and Pay Ranges: Non-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: - Prior relevant work or industry experience - Education level to the extent education is relevant to the position - Unique applicable skills - Academic Discipline Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.

Title: Senior Administrative Assistant Location: Brookline-MA Somerville-MA Full time Job Description: Site: The Brigham and Women's Hospital, Inc. Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham. The Osher Center for Integrative Health is jointly based at Brigham and Women’s Hospital and Harvard Medical School. The Center works to combine research, education and clinical care in moving medicine towards a new model of wellness that recognizes the interconnections of the body, mind and spirit to enhance resilience and promote health and healing. Working in collaboration with, and under minimal supervision from the Senior Program Manager, the Senior Administrative Assistant will: • Order supplies, equipment, etc., based on prior budget approval. • Support proper functioning of the office including maintenance of IT equipment in conjunction with MGB IT support team. • Schedule periodic Osher Center meetings • Perform basic purchasing and supply management duties for the Osher Center including the creation, submission and monitoring of purchase orders, invoices and vendor agreements for the Osher Center • Perform basic accounting tasks, such as reconciling the Osher Center credit card expenses in a timely fashion. • With support from the Snr. Program Manager, administer the annual Osher Pilot Research Award program. • Submit quarterly Osher operating invoices and Osher Pilot Award invoices • Provide administrative support for our CME (Continuing Medical Education) accredited Grand Rounds. • Support the Osher Center Director with meeting scheduling, and travel arrangements. • Monitor the Osher Center email inbox, respond to email inquiries in a timely fashion, and delegate inquiries to Senior Program Manager and/or Directors as necessary. • Provide administrative support for events, lectures and biennial conferences as needed. • In coordination with other Osher Center staff, organize and maintain Osher Center program metrics for annual report and other reports and presentations. • In coordination with the Senior Program Manager, maintain organization of office information systems, both paper-based and electronically via shared network and cloud-based platforms. • Assist with training and orienting staff and students as needed. • Assist with special projects and other duties as needed. Job Summary Summary This position is responsible for providing high-level administrative support to the executive and management teams. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various clerical duties. The position is critical in ensuring efficient office operations and may also lead junior administrative staff. Does this position require Patient Care? No Essential Functions Manage and maintain executive schedules, including appointments, meetings, and travel arrangements. -Prepare, review, and edit reports, presentations, and other documents. -Handle incoming and outgoing correspondence, including emails, letters, and phone calls. -Organize and maintain office files, both electronic and physical. -Schedule, coordinate, and facilitate meetings, including preparing agendas, taking minutes, and following up on action items. -Arrange logistics for internal and external meetings, including room bookings and catering. -Serve as the primary point of contact between executives and internal/external stakeholders. -Draft and distribute memos, announcements, and other communications as directed. -Oversee office supplies inventory, ordering, and distribution. -Ensure office equipment is properly maintained and serviced. -Coordinate with IT for technical support and equipment needs. -Assist in the planning and execution of special projects and events. -Monitor project timelines and ensure deadlines are met. Qualifications Education High School Diploma or Equivalent required or Associate's Degree Business Administration preferred or Associate's Degree Related Field of Study preferred Can this role accept experience in lieu of a degree? No Experience Experience in an administrative role, preferably in a healthcare setting 5-7 years required and Experience supporting senior-level staff 1-2 years preferred Knowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. - Familiarity with hospital administration processes and healthcare regulations. - Professional demeanor and ability to interact effectively with all levels of staff. Additional Job Details (if applicable) Remote Type Hybrid Work Location 900 Commonwealth Avenue Scheduled Weekly Hours 40 Employee Type Regular Work Shift Day (United States of America) Pay Range $20.84 - $29.79/Hourly Grade 4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package. EEO Statement: 2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran’s Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

Role Description Wolstenholme Associates, LLC, a distinguished full-service and award-winning professional architecture and interior design firm located in historic Doylestown, PA, is seeking a dedicated Administrative Assistant to join our dynamic team. As an Administrative Assistant at Wolstenholme Associates, you will play a key role in supporting the operational and organizational functions enabling our team to deliver personalized, on-time, and on-budget project outcomes. - Manage daily office operations including scheduling, correspondence, and communication. - Coordinate appointments, meetings, and project timelines for architects and designers. - Maintain and organize project documentation, contracts, and client records. - Serve as a primary point of contact for clients, vendors, and contractors. - Assist in preparing project proposals, presentations, and reports. - Support team members with administrative tasks to ensure project efficiency. - Process invoices, purchase orders, and assist with budget tracking. - Handle incoming phone calls and emails promptly and professionally. - Maintain office supplies and equipment inventory. Qualifications - Proven experience as an administrative assistant or in a similar role, preferably in architecture or design firms. - Excellent organizational and multitasking skills with strong attention to detail. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). - Strong written and verbal communication skills. - Ability to manage confidential information with discretion and professionalism. - Familiarity with project management software and digital document management is a plus. - Ability to work independently and collaboratively within a team environment. - Strong problem-solving skills and ability to prioritize tasks effectively. - High school diploma or equivalent; additional qualifications in office administration or related fields preferred.

​​Looking for Philippines-based candidates Job Role: Virtual Assistant Compensation range: $1,500 AUD - $2,000 AUD / Monthly Engagement type: Independent Contractor Agreement Work Schedule: This role is expected to align with the AU business hours (approx. 8 AM - 5 PM AEST, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home. Who The Client Is: We are a boutique Sydney-based construction firm specialising in architect-led, high-end residential projects along with select commercial work. Our projects are known for exceptional craftsmanship, precise detailing, and a deliberate quality-first approach that consistently delivers award-calibre outcomes. Role Overview:  This role provides comprehensive administrative and operational support to the Director and Office Manager within a fast-paced small business environment. The position is structured to prioritise high-impact executive support (approximately 60% of time) while also ensuring the smooth day-to-day functioning of office operations (approximately 40% of time). The successful candidate will act as a central coordination point across communication, systems, and processes, helping improve efficiency, maintain organisation, and support business growth. Key Responsibilities:  Who They'll Support The VA will split their time between two people: Director — needs to free up 20+ hours per fortnight currently lost to email, admin, CRM, and meeting follow-ups so he can focus on business development and winning work. Office Manager  — needs repetitive data, admin, and compliance tasks taken off her plate so she can focus on contract administration during busy project periods. Supporting the Director (~60% of time): - Email inbox management — triage, categorise, flag priorities, draft routine replies using templates - HubSpot CRM — update pipeline, log client interactions, generate weekly reports and dashboards - Meeting administration — process transcripts (Fireflies/Fathom) into action items, distribute to team, track follow-ups - SOP documentation — convert voice notes and screen recordings (Loom) into written standard operating procedures - Social media management — schedule Instagram posts, manage content calendar, respond to comments and DMs - Recruitment support — post job ads on SEEK, screen applications against criteria, prepare shortlist summaries - Research and document preparation — competitor research, tender formatting, proposal preparation, presentation support - Calendar management — schedule meetings, protect focus time blocks, coordinate with clients and subcontractors Supporting the Office Manager (~40% of time): - Fuel card statements — compile and compare petrol usage across company vehicles (monthly) - Vehicle insurance and servicing — source quotes, prepare cost comparisons (quarterly) - Payroll administration — chase missing timesheets from site staff via email/Teams, reconcile timesheet data, liaise with external bookkeeper for pay run processing - Training and compliance reminders — track expiry dates for tickets/licences, book refresher courses, send reminders to staff - Data entry, filing, and digital archiving - Stationery and office supplies — research options, prepare orders for approval - General administrative support — timesheets, site-related document requests, ad hoc tasks as directed