Wolstenholme Associates, LLC

Role Description Wolstenholme Associates, LLC, a distinguished full-service and award-winning professional architecture and interior design firm located in historic Doylestown, PA, is seeking a dedicated Administrative Assistant to join our dynamic team. As an Administrative Assistant at Wolstenholme Associates, you will play a key role in supporting the operational and organizational functions enabling our team to deliver personalized, on-time, and on-budget project outcomes. - Manage daily office operations including scheduling, correspondence, and communication. - Coordinate appointments, meetings, and project timelines for architects and designers. - Maintain and organize project documentation, contracts, and client records. - Serve as a primary point of contact for clients, vendors, and contractors. - Assist in preparing project proposals, presentations, and reports. - Support team members with administrative tasks to ensure project efficiency. - Process invoices, purchase orders, and assist with budget tracking. - Handle incoming phone calls and emails promptly and professionally. - Maintain office supplies and equipment inventory. Qualifications - Proven experience as an administrative assistant or in a similar role, preferably in architecture or design firms. - Excellent organizational and multitasking skills with strong attention to detail. - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). - Strong written and verbal communication skills. - Ability to manage confidential information with discretion and professionalism. - Familiarity with project management software and digital document management is a plus. - Ability to work independently and collaboratively within a team environment. - Strong problem-solving skills and ability to prioritize tasks effectively. - High school diploma or equivalent; additional qualifications in office administration or related fields preferred.