• Own the end-to-end project management of all proposal responses, including timeline development, task assignment, compliance tracking, and on-time submission • Support the evaluation of incoming RFPs/RFIs/RFQs to assess fit and develop go/no-go recommendations in partnership with Sales and Business Operations • Build and manage proposal schedules, ensuring all internal contributors know their deadlines, deliverables, and review milestones • Manage compliance matrices and ensure every submission requirement is addressed and accounted for in partnership with Sales, Marketing, Product and Solutions Engineering. • Coordinate proposal production logistics: formatting, packaging, electronic or physical submission, and post-submission follow-up • Serve as the central hub for proposal activity, coordinating inputs from Account Executives, Account Managers, Solutions Engineers, Marketing, Partnerships, Customer Success, and Business Operations • Manage the operational components of each proposal, thereby freeing account owners to focus on agency-specific content • Facilitate internal reviews and ensure feedback is incorporated before submission deadlines • Partner with Solutions Engineers on technical response sections and with Partnerships on subcontractor and integration content • Own the end-to-end proposal process across RFPs, RFIs, and proactive procurement processes, serving as the central coordinator across account owners, sales engineers, marketing, and product teams to produce professional and cohesive proposals. • Drive content assembly by sourcing and adapting material from a content library and/or prior submissions, leveraging subject matter experts for written contributions, and editing for consistency, clarity, and alignment with each agency's specific context and goals. • Manage the visual asset workflow — pulling screenshots, adapting graphics, writing graphic descriptions — to ensure every proposal meets a high visual and professional standard. • Maintain and continuously improve Swiftly's proposal template library, ensuring templates reflect current product capabilities, implementation methodology, and competitive positioning • Build and manage a centralized content library of reusable proposal responses, organized for quick retrieval and easy customization • Conduct win-loss analysis on completed proposals to identify patterns and improve future submissions • Leverage AI tools to improve proposal efficiency — from drafting initial responses to reviewing compliance and identifying content gaps • Own RFP forecasting and tracking in partnership with Sales and Business Operations, providing visibility into upcoming solicitations and resource requirements • Develop and maintain operational reporting on proposal volume, win rates, resource utilization, and process bottlenecks • Build onboarding and enablement materials so GTM team members understand proposal processes, templates, and their roles in a response • Establish proposal management best practices that scale as Swiftly's pipeline and product portfolio grow

• Interprets and analyzes appropriate data to write and/or review study-specific proposals that support client solutions, incorporating graphics and tables as needed • Works collaboratively to ensure the proposal and related documents align to operational strategy and budget; ensures the proposal response meets client's request and follows up with contributors and subject matter experts as needed • Works effectively with senior leadership as contributors and/or reviewers • Creates initial draft of bid defense presentation using tables and graphics from proposal and then passes to project team for completion • Provides quality control and feedback on process or procedure improvement within department and/or cross-functionally • Assists in identifying need for and/or managing strategic library content • Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors

At CDW, we make it happen, together. Trust, connection, and commitment are at the heart of how we work together to deliver for our customers. It’s why we’re coworkers, not just employees. Coworkers who genuinely believe in supporting our customers and one another. We collectively forge our path forward with a level of commitment that speaks to who we are and where we’re headed. We’re proud to share our story and Make Amazing Happen at CDW. Job Summary The Proposal Specialist with Graphic Design expertise is responsible for developing visually compelling, compliant, and persuasive proposal responses in support of sales efforts. This role blends strong proposal writing and coordination skills with advanced graphic design capabilities to produce high-quality, customer-facing documents that clearly communicate value, differentiate solutions, and align with brand standards. When the Proposal Specialist is not supporting proposals, they will partner with team members to create graphics and/or post-submission collateral like customer presentations. What you will do - Support end-to-end proposal development for RFPs, RFIs, RFQs, and proactive proposals - Collaborate with proposal managers, sales teams, SMEs, pricing, and leadership to gather content - Ensure proposals are compliant with customer instructions, evaluation criteria, and deadlines - Edit, proofread, and format proposal content for clarity, consistency, and accuracy - Manage multiple deadlines in fast-paced environments - Incorporate feedback from proposal reviews and post-submission lessons learned - Design and produce proposal graphics, including infographics, diagrams, workflows, timelines, process maps, charts, tables, data visualizations, cover designs, section dividers, and callout elements - Apply visual storytelling principles to translate complex technical or business concepts into clear, compelling visuals - Ensure all visuals align with corporate branding, accessibility standards, and proposal best practices - Optimize layouts for readability and evaluator experience - Leverage proposal automation and document tools (e.g., Word, PowerPoint, InDesign, proposal software platforms) - Ensure consistent branding, typography, color usage, and formatting across all deliverables - Stay current on proposal design trends, visual communication best practices, and accessibility guidelines What we expect of you - Bachelor’s degree in Communications, Graphic Design, Marketing, English, or related field (or equivalent experience) - 3+ years of experience in proposal development, technical writing, or proposal coordination - Demonstrated experience producing professional graphics for proposals or client-facing documents - Advanced proficiency in Microsoft Word and PowerPoint - Advanced proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop) or equivalent tools - Strong attention to detail and ability to work under tight deadlines - Experience supporting formal RFP responses in a corporate or government environment, is a plus - Familiarity with proposal methodologies (e.g., Shipley, APMP best practices), is a plus - Experience with proposal automation tools (e.g., QorusDocs, Loopio, RFPIO), is a plus - Understanding of accessibility standards (Section 508 / WCAG), is a plus - APMP certification (Foundation or Practitioner), is a plus Pay range: $67,000 - $97,200 depending on experience and skill set Annual bonus target of 5% subject to terms and conditions of plan Benefits overview: https://cdw.benefit-info.com/ Salary ranges may be subject to geographic differentials CDW is committed to being an AI-fluent organization We’re looking for people who bring curiosity, a learner’s mindset, and a willingness to engage with ever-evolving technology and tools. We value adopting AI as a partner, openness to experimentation, and a shared interest in learning together on AI. Our goal is to create a culture where AI enhances—not replaces—human creativity and decision-making. You don’t need to be an expert today; what matters is your readiness to explore, adapt, and grow with us as we integrate AI responsibly and effectively into our work. Additionally, CDW is committed to fostering an equitable, transparent, and respectful hiring process for all applicants. During our application process, our goal is to understand your experience, strengths, skills, and qualifications. As an AI forward company, we see AI not just as a tool, but as a catalyst for new ways of thinking, creating, and communicating. We encourage candidates to embrace an AI mindset, one that’s curious, adaptive, and ready to explore what’s possible. We welcome thoughtful use of AI to expand your perspective and elevate how you share your story, while ensuring your application remains rooted in your own background, judgment, and voice. We make technology work so people can do great things.     CDW is a leading multi-brand provider of information technology solutions to business, government, education and healthcare customers in the United States, the United Kingdom and Canada. A Fortune 500 company and member of the S&P 500 Index, CDW helps its customers to navigate an increasingly complex IT market and maximize return on their technology investments. Together, we unite. Together, we win. Together, we thrive. CDW is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status or any other basis prohibited by state and local law.

Role Description We’re looking for a Capture & Proposal Manager to coordinate cross-functional capture and proposal efforts throughout the full lifecycle of opportunity pursuit—from qualification through submission and follow-up. Think of this as a program management role where the “program” is a portfolio of live opportunities. You’ll facilitate SkyFi’s capture and proposal process across RFIs, SBIRs, RFPs, BAAs, and commercial bids, keeping cross-functional teams aligned, on schedule, and producing winning proposals. The ideal candidate blends strong organizational discipline with an aptitude for technical communication and thrives as the connective tissue between BD, Sales, Program, Product, Engineering, Legal, and Finance. This role reports to the Director of Programs. - Own and improve the end-to-end capture and proposal process (Identify → Qualify → Propose → Review → Submit → Follow Up). - Serve as Proposal Lead on active pursuits: run kickoffs, assign writers, set milestones, and drive proposals through each sub-phase. - Build and maintain a proposal document library of reusable templates (cover letters, SOWs, compliance matrices, cost volumes, past performance). - Coordinate the weekly qualification meeting: prepare scorecards, facilitate go/no-go decisions, and ensure capture strategies are complete. - Drive cross-functional collaboration across BD, Sales, Product, Engineering, Legal, and Finance to produce compliant, compelling proposals. - Translate complex technical concepts into clear, persuasive proposal narratives for government and commercial evaluators. - Own proposal schedules and status reporting in HubSpot; surface blockers early and keep deadlines on track. - Facilitate cross-functional reviews to stress-test win themes, compliance, and cost realism before submission. - Lead win/loss retrospectives and feed lessons learned back into templates, scorecards, and process. - Coordinate pricing and cost volume development with technical teams and Finance. - Manage multiple concurrent proposals while maintaining organized documentation and compliance artifacts. - Ensure on-time, compliant submissions across agency portals in partnership with BD/Sales. Qualifications - 8+ years in proposal management, capture management, or program management within government contracting or dual-use tech. - Proven track record leading proposals from capture through submission for SBIRs, RFPs, BAAs, or similar solicitations. - Strong technical communication skills—able to distill engineering concepts into clear, evaluator-friendly narratives. - Exceptional organizational skills with the ability to manage multiple concurrent opportunities at varying stages. - Foundational understanding of engineering and product development to support credible scoping and technical writing. - Experience with CRM and pipeline tools (HubSpot preferred) for deal tracking and reporting. - Familiarity with government procurement processes, FAR/DFARS, and common submission portals. - Collaborative leadership style—comfortable driving outcomes across multiple functions without direct authority. - Ability to create and refine process: templates, scorecards, checklists, and workflows that scale. - Flexible and creative in adapting to tight timelines, varying solicitation types, and evolving requirements. Requirements - Nice to Have: PMP, APMP, or Shipley certification. - Experience in the space, defense, or Earth observation sectors. - Familiarity with SBIR/STTR program structure, including Phase I → Phase II positioning strategies. - Experience building proposal operations from the ground up at a startup or small business. - Hands-on experience with pricing and cost volume development, including rate structures, LOE estimation, and budget narratives. Benefits - Be well compensated. Possibility for equity. - Receive best-in-class benefits, including premium medical, dental, and vision coverage, 20 days paid time off, and parental leave. - Play a critical role in building a market-changing product in the exciting realm of Space. - Thrive in a fast-paced, dynamic environment that rewards initiative, innovation, and getting things done. Company Description SkyFi simplifies obtaining high-resolution Earth observation data and analytics, ensuring businesses and professionals a seamless and efficient user experience. We’re empowering everyone, from individuals to companies, to understand and utilize the power of space for good.