Job Title: Project Coordinator Position Type: Full-Time, Remote Working Hours: U.S. client business hours (with flexibility for project schedules and deadlines) About the Role: Our client is seeking a Project Coordinator to provide structure, communication, and accountability across projects. This role ensures projects stay on track by managing timelines, tracking deliverables, and maintaining documentation. The Project Coordinator is the central link between project managers, stakeholders, and team members — keeping everyone aligned and ensuring nothing slips through the cracks. Responsibilities: Project Planning Support: - Assist in developing and maintaining project schedules in Asana, Trello, Monday.com, MS Project, or Smartsheet. - Update Gantt charts, timelines, and task lists to reflect current project status. Documentation & Reporting: - Capture meeting minutes, distribute agendas, and log action items. - Maintain organized documentation repositories (SharePoint, Google Drive, Confluence). - Prepare weekly project status reports and dashboards summarizing progress, risks, and blockers. Communication & Coordination: - Act as liaison between project managers, team members, and stakeholders. - Ensure updates are communicated clearly and decisions are documented. - Follow up on outstanding tasks and escalate risks where needed. Task & Resource Tracking: - Monitor task completion and dependencies. - Track resource allocation and update calendars for availability and workload. Quality & Risk Monitoring: - Flag overdue tasks or blockers. - Ensure deliverables meet quality standards before submission. - Track and update risk registers. Vendor & Partner Coordination: - Manage communication with external vendors or partners. - Track deliverables against contracts and escalate issues as needed. What Makes You a Perfect Fit: - Highly organized, detail-focused, and proactive. - Strong communicator who ensures everyone is on the same page. - Comfortable juggling multiple projects and deadlines. - Process-driven with an ability to spot risks and gaps early. Required Experience & Skills (Minimum): - 2+ years in project coordination, operations, or administrative support. - Hands-on experience with project management tools (Asana, Trello, Monday.com, MS Project). - Excel/Google Sheets skills (trackers, pivot tables, conditional formatting). - Strong documentation and communication skills. Ideal Experience & Skills: - PMP, CAPM, or Agile certification (or in progress). - Familiarity with Agile/Scrum and sprint planning. - Industry exposure in SaaS, marketing, professional services, or construction. What Does a Typical Day Look Like? A Project Coordinator’s day revolves around keeping the team aligned, the plan updated, and stakeholders informed. You will: - Maintain project schedules so timelines, dependencies, and milestones are visible and accurate. - Track deliverables by following up with team members, updating task statuses, and escalating overdue items. - Document and report through meeting agendas, minutes, and weekly status updates. - Facilitate communication between stakeholders and team members, ensuring clarity on priorities and decisions. - Monitor risks and blockers so they are flagged early and addressed quickly. - Keep records current by maintaining project documentation and repositories for audit and reference. In essence: you ensure that projects run smoothly, no deadlines are missed, and leadership always has clear visibility into progress and risks. Key Metrics for Success (KPIs): - On-time delivery of milestones and tasks. - Weekly status reports and dashboards delivered consistently. - No missed deadlines due to poor coordination. - Organized, up-to-date project documentation. - Positive feedback from stakeholders on clarity and communication. Interview Process: - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., build a sample project tracker and prepare a short status report) - Client Interview - Offer & Background Verification

Role Description We are looking to add a team member who is passionate about making EMSAR’s world better. The Project Coordinator is responsible for solving practical problems and dealing with a variety of variables in situations for internal and external customers. This position could possibly be remote outside the Austin area. - Provide exceptional customer service to our internal and external customers by providing predictive and proactive action to support ongoing business needs. - Increasing ability to provide account direction and make informed decisions with guidance from manager. - Increasing ability to work independently. - Assist with tracking and measuring EMSAR performance in relation to contractual obligations and internal expectations. - Assist with ensuring risks and stakeholder views are managed, documented and initiatives are progressing. - Documenting, following up and following through on important actions and tasks as assigned. - Participate in Client “playbook” development and updates for Accounts and Service Offerings with the help and guidance from Senior Program Coordinator III. - As applicable, assist with field resource planning to support Client/Account needs. - Assist in quoting services or projects with existing assigned clients. - Additional responsibilities as requested by leadership. Qualifications - Excellent communicator who can clearly and precisely communicate leading questions, instructions, expectations via verbal and written methods to supported internal and external clients. - Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists. - Proven ability in developing and maintaining effective internal and external relationships. - Personal drive to continually learn and apply new product, service and engagement techniques. - Act with empowerment and confidence to think innovatively and creatively to provide clients solutions and improve EMSAR processes. Requirements - Bachelor’s or Associate degree in business or related field preferred. - 1-3 years’ experience in a related field. - Proficiency with Microsoft Office Suite. - ServiceMax/Salesforce experience preferred. Company Description Headquartered in Wilmington, Ohio, EMSAR is a fast-growing national field services company providing maintenance, repair and installation services to OEMs in the Healthcare, Life-Science, Self-Service/Kiosk, and Security space. EMSAR’s customer-centric model enables us to customize and deliver the highest quality solutions to our blue-chip and emerging client base. - On-site technical field support, including maintenance & repair. - FDA field change orders (“recalls”). - Bench repair and remanufacturing. - Installation. - Call center. - Contract manufacturing and logistics. - FDA compliance and validation. - Project management. - Training and education.

Role Description J Michael Consulting is seeking an experienced Senior Project Manager to lead complex, high-impact informatics initiatives in collaboration with public health partners across federal, state, and local levels. This role leverages deep expertise in technical project management and team leadership to drive strategic planning, guide execution, and ensure successful delivery in fast-paced, evolving environments. - Oversee multi-disciplinary teams, managing project budgets, timelines, and resources. - Foster strong cross-functional collaboration among stakeholders. - Communicate effectively at the executive level, manage client relationships and escalations. - Drive organizational change and multi-system implementations, including readiness assessments and communication/training strategies. - Engage stakeholders throughout the project lifecycle, supporting project management activities by identifying risks and developing mitigation strategies. - Lead complex, multi-phase technical projects using client-directed methodologies and/or JMC Project Management Office (PMO) standards. - Execute project management activities in alignment with client and JMC PMO policies. - Apply QA and testing methodologies, proactively mitigate risks, and maintain scope, budget, and timeline integrity. - Manage multiple projects simultaneously in a fast-paced environment. - Support and mentor junior Project Managers and Project Coordinators. Qualifications - Bachelor's degree in Public Health, Health Informatics, Information Systems, Business Administration, or a related field. Master's degree is preferred. - Minimum of 10 years of experience as a Project Manager in public health, laboratory, healthcare, or a related environment. - Experience in public health is strongly preferred, with familiarity across federal, state, and/or local health systems. - Experience applying Project Management Institute (PMI) methodologies and best practices; PMP certification preferred. - Proven ability to manage multiple projects simultaneously in fast-paced, client-facing environments. - Experience using project management and collaboration tools, such as Smartsheet, Microsoft Project, Jira, Confluence, SharePoint, Microsoft Office Suite, and/or Monday.com (proficiency preferred). - Proven experience managing software development and/or system implementation projects. - Experience supporting account management functions, including client strategic planning and budget development. - Proficiency in developing and maintaining key project management artifacts. - Strong facilitation skills, with experience leading meetings and discussions with diverse stakeholder groups. - Ability to lead cross-organizational initiatives and drive projects in a remote environment. - Demonstrated ability to plan, promote, and advance public health programs. - Strong communication skills, with the ability to clearly document and convey complex information. Requirements - Compensation: The salary range for this role is $120,000 - $140,000. - Final compensation will be determined based on skills and experience. Benefits - Competitive pay with Profit Sharing Eligibility - Remote-friendly Work Environment - Company-paid Medical, Vision & Dental plans for employees and their families - 401k with company match - Flexible paid time off (PTO) - minimum of 5 weeks per year, including holidays - Health Savings Account (HSA) - Life insurance - Long-term disability - Annual Professional Development Allowance Company Description J Michael Consulting is a health information consulting firm with areas of expertise in laboratory informatics, surveillance informatics, and public health interoperability. Since 2011, JMC has partnered with federal, state, and local public health organizations to deliver innovative, standards-based solutions that strengthen data quality, improve interoperability, and enhance the accessibility and impact of public health information across the healthcare ecosystem.

Role Description This position is responsible for overseeing and managing technical IT projects. In this role, under the direction of the ITS Project Management Office, the Project Manager will: - Plan, direct and coordinate activities surrounding department or organizational project(s) and initiative(s) to ensure goals and objectives are met within prescribed time frame and funding parameters. - Manage all phases of IT projects - feasibility, planning, design, build, test, implement, and close. - Follow the ITS project management lifecycle and governance process. - Use the enterprise PPM tool for project management and team collaboration. - Build and lead cross-functional project teams. - Develop, resource, and manage project work plans. - Facilitate information flow between project team members, management, vendors, and other project stakeholders. - Facilitate and operationalize relationships with external organizations, vendors, and other strategic partners. - Collaborate with PMO team members and other ITS stakeholders to foster continuous improvement of BMCHS ITS project management practices. Qualifications - Bachelor’s degree Required - Preference for a degree in project management, IT, engineering, or business - Project Management Professional (PMP) certification (required) or the ability to obtain it within 6 months of employment - Experience with tools used for project management (MS Project, Planview, ServiceNow PPM, Clarity, Jira, etc.) preferred - Master’s degree a plus Requirements - 7-10 years of experience in project management, including software/system project experience - Experience in all phases of project management on medium-to-large-scale projects - Business process flow analysis experience preferred - Healthcare project management experience (e.g. hospital, health insurance, pharmacy, Medicare, Medicaid, etc.) preferred - IT project management experience (e.g. enterprise software implementation/upgrade, hardware implementation/upgrade, IT infrastructure projects, health insurance product implementation, etc.) - Proven success working in a highly matrixed environment - Proven experience in managing multiple vendors - Prior supervisory experience a plus - Demonstrated technical skills and knowledge Benefits - Generous total compensation that includes benefits (medical, dental, vision, pharmacy) - Discretionary annual bonuses and merit increases - Flexible Spending Accounts - 403(b) savings matches - Paid time off - Career advancement opportunities - Resources to support employee and family well-being Compensation Range $89,500.00 - $130,000.00. This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. Note: This range is based on Boston-area data, and is subject to modification based on geographic location. Equal Opportunity Employer/Disabled/Veterans. According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.