Title: Executive Administrative Support Specialist Location: WALTON CENTER FOR PLANETARY HEALTH Job Description: Job Family: Administrative Support Time Type: Full time Max Pay – Depends on experience: $74,000.00 USD Annual Minimum Qualifications: Associate's degree and one (1) year of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Provides routine administrative and programmatic support to leadership . Job Description: Position Salary Range: $51,500 - $74,000 per year; DOE Job Description: The Walton Sustainability Solutions Service (WS3) seeks a dynamic, self-starting, and detail-oriented professional for a collaborative and crucial role, which requires a considerable amount of independence of action, the ability to manage frequently changing priorities, and a high level of competence. The Executive Administrative Support Specialist is the primary point of contact for the WS3 Director and will report to the Director, while working collaboratively with Solutions Service project leaders to advance institutional goals. This position will coordinate and manage administrative functions by scheduling, assisting with the planning, organizing, and directing of the day-to-day operations for the WS3 Director. Essential Duties: - Manages the administrative support functions for the WS3 Director. - Manages a high-volume and complex calendar for the WS3 Director, and other project leaders as assigned. - Coordinates, manages, and completes travel arrangements, travel itineraries, expense reports, and travel reimbursements. - Serves as the point of contact for the WS3 Director for internal and external stakeholders. - Under supervision of the chair and senior managers, co-leads coordination of myriad aspects of the unit's sustainability initiatives, including grant proposal support, program presentations, partner engagement, and delegation tours. - Manages planning and logistics for high-profile international events (COP30, Climate Week NYC, UN Summits), ensuring seamless execution of multi-stakeholder programs. - Collaborates across ASU units (Global Futures Lab, EdPlus, Dreamscape Learn) to align sustainability programming with institutional goals. - Delivers professional presentations to stakeholders and partners, recognized for strong presentation presence and ability to pivot quickly under pressure. - Creates and maintains a detailed record-keeping system to track deadlines and work for the WS3 Director and other project leaders/directors as assigned. - May coordinate, monitor or supervise the activities of subordinates. - Resolves problems and issues affecting the department and recommends measures to improve the effectiveness and efficiency of the department. - Recruits program participants, members and volunteers utilizing most appropriate promotional or marketing methods, such as individual letters, brochures or presentations at meetings. - Generates reports from informational systems and other databases. - Develops, compiles, and writes communications and promotional literature for distribution such as newsletters, brochures or flyers; coordinates process from development through printing and distribution. - Facilitates workshops, meetings or conferences, coordinates logistics, scheduling and participant communications. - Interacts and maintains liaison with students, faculty, staff and outside/community agencies in facilitating program objectives. - Plans and coordinates meetings, guest visits, and other events which may include arranging equipment and catering, sending invitations, and managing RSVPs. - Develops and schedules program work plan in accordance with specifications and funding limitations; oversees daily operations and coordinates activities of program; determines priorities. - Manages and controls expenditures within unit budgets; determines funding source to charge; analyzes financial feasibility of new programs or plans and funding sources; prepares special and operating budgets. - Creates and maintains a detailed record-keeping system to track deadlines and work for the WS3 Director and other project leaders as assigned. - Assists in preparation of proposal for funding and/or funding continuation from outside sponsors. - Confers with and advises staff, students and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation; refers to appropriate department person when unable to respond. - In conjunction with supervisor, or independently as appropriate, reviews and approves operational documents for completeness and compliance with established University practices and policies. Desired Qualifications: - Bachelor’s degree in Human Resource Management, Organizational Leadership, Industrial-Organizational Psychology or field pertinent to work unit. Working Environment: - Activities are performed in an environmentally controlled office setting subject to extended periods of being in a stationary position, keyboarding, and manipulating a computer mouse. - May also be required to move or travel moderate distances, in the field within and/or across university campuses. - Regular activities require the ability to quickly change priorities, which may include and/or are subject to resolution of conflicts. - This position requires an on-campus presence Monday-Friday during the first 90 days of employment; the selected candidate then may be eligible for one (1) remote workday per week. During the summer months (June–August), additional remote flexibility may be available. Please note that on-site attendance is required if special events or operational needs fall on scheduled remote days. Department Statement: Each year since 2016, ASU has been named the most innovative school in the nation, recognizing the university's culture of groundbreaking research and partnerships, as well as its commitment to helping students thrive in college and beyond. U.S. News and World Report has named ASU as the most innovative university all eleven years the category has existed. ASU Knowledge Enterprise advances research, innovation, strategic partnerships, entrepreneurship, and international development. Our success arises from solutions-focused, interdisciplinary research; an entrepreneurial approach that is embedded in every school and department; and a commitment to transform society in a positive way. Working at ASU has additional perks and outstanding benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator. Driving Requirement: Driving is not required for this position. Location: Campus: Tempe Funding: No Federal Funding Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete. ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456. Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement: This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.