• Act as a trusted extension of the executive, taking ownership of tasks and decisions independently. • Translate vague or strategic instructions into structured plans, timelines, and execution. • Anticipate needs, identify risks, and resolve issues proactively. • Manage communications, priorities, and follow-ups to ensure nothing is missed. • Present structured recommendations (e.g., travel options, plans) for executive review and approval. • Manage the executive’s personal life logistics, including appointments, events, personal travel, and day-to-day administration. • Provide support to family members and relatives as required, including scheduling, travel, coordination, and issue resolution. • Oversee personal services and vendors with discretion and efficiency. • Support administrative needs such as visa processing and related documentation for family members. • Plan and execute complex international travel across the U.S., Asia, and Europe, including large group trips involving family, staff, or associates. • Manage itineraries, visas, accommodations, transport, and contingency planning. • Handle last-minute changes calmly and decisively. • Ensure all arrangements are pre-confirmed and aligned with executive preferences to avoid disruptions. • From time to time, manage and coordinate contractors and service providers on the executive’s behalf. • Provide clear instructions, set expectations, coordinate schedules, and ensure services are delivered to the required standard. • Track and reconcile personal and professional spending, invoices, and reimbursements. • Maintain organised financial records and summaries. • Communicate clearly, confidently, and professionally across cultures and time zones. • Proactively identify and propose additional support needs or improvements. • This role is designed to grow with the executive.

• Make outbound calls to prospective agents, customers, and Realtors. • Actively listen to identify needs and provide tailored solutions. • Follow up via email, text, or voice to nurture relationships. • Persuade customers to opt for higher-value services. • Update and maintain CRM tags to reflect current status. • Audit CRM entries to ensure data accuracy and integrity. • Document call details, feedback, and follow-up actions accurately in the CRM. • Export and organize files for growth representatives. • Assist in creating and scheduling email campaigns. • Monitor and report email campaign performance. • Conduct price shopping calls to competitors. • Contact agents after inspections to gather feedback. • Build positive relationships by handling inquiries and escalating issues when necessary. • Assist in managing social media platforms using tools like Canva, Hootsuite, and Facebook.

• Manage executive calendars, inboxes, and meetings across time zones. • Draft professional correspondence and prepare executive reports. • Handle confidential records and project coordination. • Anticipate needs and proactively support leadership. • Provide high-level administrative support with discretion and efficiency.

Executive Assistant Company: Rain Media Reports to: CEO Status: Full-time Location: Remote/W2 - some travel Wilsonville, OR Position Overview Are You the Assertive Organizer Who Gets Things Done? If you thrive on bringing structure, precision, and foresight to fast-moving environments, this role is for you. We’re looking for an experienced, proactive, and detail-obsessed Executive Assistant to support the CEO of Rain Media. This isn’t a reactive admin role, it’s for someone who anticipates needs, takes initiative, and ensures every aspect of the CEO’s professional life runs seamlessly. You’ll manage calendars, inboxes, and communications while handling personal logistics like travel, wellness, and household coordination with complete discretion and trust. If you’re assertive, highly organized, and thrive on making things happen without needing to be told twice, keep reading. If you need constant direction, avoid accountability, or struggle to prioritize, this isn’t for you. Who We Are: Rain Media & Organics Ocean We are a premium direct-to-consumer supplement brand helping people live healthier lives through science-backed, clean, and effective products. We’re not a company where things stay the same. We test, we optimize, we innovate, and we want someone who thrives in that kind of high-accountability, fast-paced environment. Why join our team? High-growth eCommerce brand: Driven by innovation and fast execution, Organics Ocean has seen 350% year over year growth. Ownership & Accountability: We trust our team members to take full ownership of their responsibilities. You are empowered to lead, execute, and improve without micromanagement. We value individuals who take initiative, hold themselves accountable, and drive meaningful results. A team of high performers: We push boundaries, move fast, and get things done. The company is in a hockey stick growth phase. This is not a good fit for those who don’t want to grow. Learn more about us via our brand, Organics Ocean:HERE. Responsibilities Executive Support - Manage the CEO’s calendar, email, travel, and meetings with accuracy and confidentiality. - Proactively anticipate needs, prepare agendas, materials, and logistics before being asked. - Coordinate internal and external communication on behalf of the CEO to ensure alignment. - Track follow-ups, priorities, and deliverables to keep projects moving. - Help prepare slide decks, presentations, or briefing notes when needed. - Research and secure industry-specific podcast interviews for the CEO Financial Coordination - Gather and organize tax documents; liaise with the CPA. - Track expenses, pay bills, and coordinate with financial advisors. Travel & Calendar Management - Arrange all travel: flights, accommodations, ground transport, and itineraries. - Ensure travel aligns with both business priorities and personal preferences. - Prioritize and gatekeep the CEO’s time, ensuring focus on what matters most. Requirements Experience - 6+ years supporting C-suite executives (CEO, Founder, or President level). - Proven experience handling professional tasks with confidentiality. - Experience in fast-paced, high-growth environments (media, eCommerce, or tech a plus). Skills - Strong in Google Workspace (Docs, Sheets, Gmail, Calendar). Organized, systems-minded, and detail-oriented. - Excellent written and verbal communication skills. - Tech-savvy, familiar with Slack, ClickUp, Dropbox, and Zoom. Attributes - Assertive, proactive, and decisive. - Highly detail-oriented and reliable. - Forward-thinking and resourceful, you anticipate rather than react. - Adaptable, self-directed, and confident in managing competing priorities. Tools You Will Use Slack, ClickUp, Google Meets, Google Workspace, and Dropbox Details - Location: Remote; Must be able to travel when needed, including for company events, off-site leadership meetings, and occasional international trips. - Compensation: $100,000 – $130,000 USD (DOE) - Reports to: CEO, with onboarding support from Operations - Hours: Full-time, flexible, U.S. business hours that overlap with Pacific Time Cultural Pillars: - Accountability: Take full ownership of your responsibilities and their outcomes. You commit to seeing work through, accepting both successes and failures, and continuously learning and improving along the way. Accountability requires visibility, we make work visible by default through clear processes, documentation, and open communication so leaders have line of sight, teams stay aligned, and issues are identified early. . - Operational Excellence: We believe in a strong foundation and scalable business. In e-commerce, every action becomes a building block, and small cracks compound quickly as we grow. We prioritize building reliable processes, systems, and standards that hold up under scale. We fix breakdowns early, design for consistency, and execute with discipline so growth doesn’t introduce chaos. - Clarity & Trust: Clarity builds trust, and it goes both ways. Leaders are responsible for setting clear expectations, priorities, and context. Team members are responsible for asking questions, raising their hands, and seeking clarity when something is unclear. When clarity is actively given and actively sought, trust grows, decisions improve, and teams move faster together. - Efficient Leverage: Efficient leverage means doing the right work, not more work. We challenge the status quo, explore better ways of working, and speak up when we see opportunities to improve. We value fresh thinking, but apply it with intention, building systems, getting to decisions, and creating leverage that drives meaningful impact. Through innovation paired with discipline, we pull the right levers to move the business forward and scale sustainably. - Move Fast and Persevere: We push forward with speed and determination, even when things get tough. In the fast-paced world of e-commerce and startups, challenges are inevitable. Success comes from acting quickly, adapting, and staying resilient when obstacles arise. We don’t slow down when things get hard, we press through and keep moving forward.