• Identify and build relationships with high-impact, executive leaders • Manage the end-to-end lifecycle for VP+ roles • Design and lead recurring search reviews with executive stakeholders • Lead the negotiation and engagement with external search firms • Collaborate with Global Talent Acquisition leadership to define the vision for the executive recruiting function • Establish best practices, tools, and workflows that scale with company’s growth • Leverage technology, AI, and automation to drive efficiencies • Partner closely with People Business Partners on talent management

- Designing and implementing overall recruiting strategy - Developing and updating job descriptions and job specifications - Performing job and task analysis to document job requirements and objectives - Preparing recruitment materials and post jobs to appropriate job platforms - Sourcing and recruiting candidates by using databases, social media etc - Screening candidates resumes and job applications - Conduct interviews using various reliable recruiting and selection tools/methods to filter candidates within schedule - Assess applicants’ relevant knowledge, skills, soft skills, experience and aptitudes - Onboard new employees in order to become fully integrated - Monitor and apply HR recruiting best practices - Provide analytical and well documented recruiting reports to the rest of the team - Act as a point of contact and build influential candidate relationships during the selection process - Promote company’s reputation as “best place to work”

Role Title Talent Acquisition Specialist – Full-Cycle Execution Role Summary You will own the candidate lifecycle from sourcing to offer closure, ensuring that every role is filled with the right candidate on time. You operate independently, balancing multiple hiring requirements, and maintaining a smooth, professional candidate experience. Your focus is on closing loops: no candidate is left hanging, no interview is uncoordinated, and no role is delayed due to administrative gaps. Filtering signal: This role is not for candidates who require daily supervision or struggle to prioritize multiple hiring pipelines simultaneously. Core Responsibilities Sourcing & Attraction - Identify potential candidates using job boards, social media, and professional networks. - Write and post job ads across multiple platforms, ensuring they accurately reflect role requirements. - Screen incoming applications for minimum qualifications and cultural fit. - Flag top candidates and escalate only when necessary; avoid over-escalation. Interview Coordination & Process Management - Schedule interviews with candidates and hiring managers across time zones. - Confirm candidate availability and proactively prevent no-shows via phone, SMS, or email. - Prepare interview kits and briefing notes for hiring managers. - Track each candidate’s status in the ATS and ensure all steps are completed in sequence. Candidate Experience & Communication - Maintain consistent, professional communication with candidates throughout the process. - Provide timely feedback and updates; prevent candidates from being left in limbo. - Adapt communication style depending on role, seniority, and urgency. Process & Reporting - Maintain accurate hiring trackers and dashboards. - Document recurring recruiting processes for efficiency and scalability. - Flag bottlenecks, delays, or patterns in candidate flow that require intervention. Collaboration & Continuous Improvement - Partner with hiring managers to understand role needs and culture requirements. - Propose adjustments to recruiting strategy based on metrics and outcomes. - Stay updated on sourcing channels, industry trends, and best practices in recruitment. What We Actually Care About - Closing loops on all candidates and hiring requirements. - Anticipating scheduling conflicts and preventing no-shows. - Delivering candidates to hiring managers with complete context for decision-making. - Maintaining accurate reporting and dashboards for pipeline visibility. - Proposing and documenting improvements in recruiting workflows. What This Role Is NOT - Not a passive posting/administrative role; proactive sourcing and execution required. - Not for candidates who cannot manage multiple pipelines independently. - Not for those who cannot communicate clearly with candidates and hiring managers. - Not for candidates who require daily supervision or step-by-step instructions. - Not for individuals who do not follow-through on tasks and close loops consistently. Position Details - Hours: Full-time, remote (Philippines), US-aligned hours - Work Style: Async, independent, performance-driven - Structure: Contractor/Employee Application Instructions - Submit resume with relevant experience. - Include a practical scenario: Given 5 open roles at different stages with overlapping interviews, create a prioritized action plan, schedule interviews, and outline next communication steps, showing your reasoning.

About Felix Founded in 2019, Felix is a digital healthcare company that puts patients in control of their health and well-being. We’re passionate about building technology and beautiful customer experiences to make healthcare more accessible (and more enjoyable) for all Canadians. Felix is Canada's first end-to-end healthcare experience, providing online treatment, prescription delivery and ongoing care. We deliver care across a growing range of daily health categories, including weight loss, birth control, menopause, erectile dysfunction, acne, and more. The Role We’re looking for a Recruiter to join the HR team at Felix. This role combines full-cycle recruitment with hands-on HR support, playing a key role in both how we hire and how we support employees throughout their lifecycle. You’ll own day-to-day recruitment execution while helping maintain the systems, processes, and data that keep our HR function running smoothly. You’ll partner closely with hiring managers and collaborate with a small, high-impact HR team. This role reports to the VP, HR and is ideal for someone who is detail-oriented, proactive, and thrives in a fast-paced, high-growth environment. Key Responsibilities Recruitment - Manage full-cycle recruitment across functions including Engineering, Data, Pharmacy, Marketing, and Finance. - Partner with hiring managers to define role requirements and coordinate structured interview processes. - Review inbound applications and proactively source candidates for harder-to-fill roles. - Deliver a strong candidate experience from initial outreach through to the offer stage. - Prepare and issue employment agreements ensuring a high degree of accuracy and compliance. Recruitment Systems & Coordination - Administer our ATS (Ashby), including job postings, workflows, candidate tracking and reporting. - Coordinate interviews and scheduling across all interview stages. - Support ongoing improvements to recruitment processes and tools. HR Administration - Support onboarding and offboarding processes end-to-end. - Act as a key point of contact for new hires, ensuring a smooth experience from offer through onboarding. - Manage employee data within our HRIS, ensuring consistency, accuracy and compliance across Canadian provinces. - Partner with Finance and Payroll to communicate employee updates. - Manage benefits administration for our employees, including enrolment of new employees and termination of coverage for departures, and making coverage updates. - Additional responsibilities assigned as needed. Requirements - 3-5+ years of experience in Recruitment and, specifically, within a fast-paced Canadian tech scale-up. - Dedicated experience recruiting for roles in Engineering, Data, IT, Pharmacy, Marketing, and Finance REQUIRED. - Proven ability to build outbound talent pipelines and effectively communicate the Felix value proposition to passive candidates. - Advanced hands-on experience with Ashby (ATS) and modern HRIS platforms (e.g. BambooHR). - A "zero-error" mindset regarding employment contracts and employee data management. - Experience in a fast-paced, high-growth environment with the ability to manage competing priorities independently. - HR Administration experience is an asset. Benefits - Full medical, dental, and vision benefits - Maternity/paternity policy - 4 weeks vacation (3 weeks anytime + 1 week during the holidays) - Competitive compensation - Stock option grant - Remote first, work from anywhere in Canada with an office in downtown Toronto - Incredible culture powered by a highly collaborative and high-performing team - Large impact at an early-stage technology company - Professional development opportunities, working closely with founders and the senior leadership team Open vacancy: This posting is for an existing vacancy at the company. Our commitment to an inclusive team culture means embracing diversity and offering equitable access to opportunities and resources for people who might otherwise be excluded. During our recruitment process, we provide accommodations at any stage. Candidates can communicate their accommodation needs to the hiring manager directly or by emailing accessibility@felixforyou.ca. Recruitment Fraud Alert Please note: We have been made aware of fraudulent recruiting activities where individuals pose as Felix representatives. - Communication: We will only ever contact you from an official @felixforyou.ca email address. - Interviews: All interviews are conducted via Google Meet; we never interview via text-only platforms (like Telegram or WhatsApp). - Payments: We will never ask for credit card information, bank details, or payments for "equipment" or "onboarding" during the application process. If you receive a suspicious request, please do not provide any personal information and report it to us immediately at hr@felixforyou.ca