Application Deadline: 04/16/2026 Address: VIRTUAL(R)61 - REMOTE/TELETRAVAIL - QC - BMO Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. - Supports the execution of strategic initiatives; includes tracking metrics and milestones. - Builds effective relationships with internal/external stakeholders. - Analyzes data and information to provide insights and recommendations. - Leads the planning, coordinating and implementing department events. - Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. - Coordinates and monitors budgets and reporting on results vs. budget. - Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. - Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. - Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. - Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). - Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. - Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements - Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. - Makes travel arrangements, booking flight/hotel reservations as needed. - Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. - Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. - Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. - Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). - Collaborates with internal and external stakeholders in order to deliver on business objectives. - Organizes work information to ensure accuracy and completeness. - Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. - Analyzes issues and determines next steps. - Broader work or accountabilities may be assigned as needed. - Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: - Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. - Specialized knowledge. - Verbal & written communication skills - Good. - Organization skills - Good. - Collaboration & team skills - Good. - Analytical and problem solving skills - Good. Salary: $36,600.00 - $67,500.00 Pay Type: Salaried The above represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position. BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset. To find out more visit us at https://jobs.bmo.com/ca/en. BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Beschreibung Als Account Executive Assistant übernimmst du bei uns volle Verantwortung für deinen Sales-Zyklus – von der ersten Kontaktaufnahme bis zum Abschluss. Du arbeitest eigenständig, strukturiert und mit klarem Fokus auf Ergebnisse. Wir haben Product-Market-Fit und sind profitabel – du arbeitest trotzdem wie im Startup. Kein endloses Shadowing, keine reinen Support-Aufgaben. Bei uns lernst du, wie ein B2B-SaaS-Unternehmen wirklich wächst. Du berichtest direkt an unseren Sales Manager Erik. Wir wachsen – und diese Stelle ist deine Chance, aktiv Teil dieser Entwicklung zu werden. Lust darauf? Deine Aufgaben - Du trägst Verantwortung für deinen gesamten Sales-Zyklus – von der Qualifizierung bis zum Closing. - Du baust deine Pipeline eigenständig auf und arbeitest aktiv an deiner Lead-to-Opportunity- und Opportunity-to-Win-Rate. - Du machst deine Ansprechpersonen zu Multiplikatoren in der Schule. - Du führst Beratungsgespräche und Demos mit Entscheider:innen im Schulumfeld und bist flexibel in deinem Ansatz.. - Du fasst regelmäßig per Telefon und E-Mail nach, um im Entscheidungsprozess zu unterstützen. - Du nutzt MEDICC konsequent, um Bedarfe, Entscheidungslogiken und Stakeholder sauber zu identifizieren. - Du arbeitest effizient mit Salesforce und stellst eine hohe Datenqualität sicher. Dabei nutzt du diese Insights, um die Arbeit von dir selbst und deinen Team-Mitgliedern zu verbessern. - Du nutzt KI-Tools und bestehende Workflows aktiv, um deine Kommunikation und Vorbereitung zu verbessern. - Du bringst eigene Demand-Gen-Ideen (Anrufe & Outbound-Projekte) ein und generierst über mindestens einen Kanal eigenständig zusätzliche Pipeline. - Du schlägst Verbesserungen in Prozessen vor und hilfst bei der Umsetzung. Long-term Impact: - Du trägst messbar zu unseren team- und firmenweiten OKRs bei. - Du baust ein tiefes Verständnis für Entscheidungsprozesse im Bildungsbereich auf und entwickelst dich zur verlässlichen Ansprechperson für deinen Kundensektor. - Du übernimmst klares Ownership für spezifische Outbound-Projekte und Growth-Experimente. - Du etablierst dich als verlässlicher Teamplayer, der Verantwortung übernimmt und Wissen weitergibt. Dein Profil - 2–3 Jahre Erfahrung im B2B-Sales, idealerweise im SaaS-Umfeld. - Sehr gute Deutschkenntnisse (C1/Muttersprachler:in) sowie Business English. - Du verstehst, dass unterschiedliche Kundentypen unterschiedliche Entscheidungsprozesse haben und passt deine Kommunikation entsprechend an. - Du erreichst konstant deine individuellen Metriken. Wenn du merkst, dass du ein Ziel nicht erreichst, meldest du dich frühzeitig und suchst aktiv nach Lösungen. - Du kommunizierst effektiv mit internen und externen Stakeholdern, hast ein gutes Zeitmanagement und eine gesunde Resilienz. Ein “Nein” bringt dich nicht aus der Bahn. - Du überzeugst souverän, ohne übermäßig pushy zu sein. - Du erkennst Potenziale über die ursprüngliche Anfrage hinaus. - Du nutzt unsere Systeme gewissenhaft, dokumentierst aktiv, was du lernst, und baust dein Wissen über die Branche und Entscheidungswege kontinuierlich aus. - Du nutzt KI-Tools zur Verbesserung deiner Sales-Arbeit und verstehst deren Grenzen. - Idealerweise bringst du Erfahrung im EdTech-Bereich oder eine Affinität zum deutschen Schulmarkt mit. Weshalb diese Rolle so gut zu dir passt: - Du begeisterst dich für Sales, aber auf eine menschliche Art. Du verkaufst durch Überzeugung, nicht durch Druck. - Du willst Verantwortung für deine eigene Pipeline übernehmen, statt nur zuzuarbeiten. - Du möchtest Ergebnisse liefern und an klaren KPIs gemessen werden. - Du denkst kundenorientiert und willst verstehen, wie Schulen Entscheidungen treffen. - Du arbeitest eigenständig und gleichzeitig in einem Team, in dem man sich gegenseitig unterstützt.. - Du schätzt Feedback und entwickelst dich stetig weiter. - Du willst in einem profitablen EdTech-Unternehmen arbeiten, das echten Impact im Bildungsbereich schafft. Warum wir? Genieße die meinUnterricht Benefits: - Ein etabliertes Unternehmen mit bewährtem Produkt-Markt-Fit, das dennoch einen Start-up Charme hat - Flexible Arbeitszeiten und die Möglichkeit zum Remote-Arbeiten - Urban Sports Club oder Deutschlandticket - Zusammenarbeit mit OpenUp, um unserem Team Zugang zu Mental Health Support zu bieten, einschließlich Beratungssitzungen mit lizenzierten klinischen PsychotherapeutInnen Prozess Neugierig geworden? Dann bewirb dich bei uns, wir freuen uns auf dich! So läuft’s ab: - Erstgespräch mit dem Hiring Manager Erik (20 min) - Main Interview mit Hiring Manager & Director of Growth (1h) - Testgespräch direkt im Call mit Handout, 5 min Prep dann Call

🚫 Please apply ONLY if you: - Live in the U.S. (international applicants are not a fit for this platform) - Have at least 1 year of experience as a Virtual Assistant, Executive Assistant, or Personal Assistant — this exact title must appear on your resume - Have directly supported senior leadership (Founder, Entrepreneur, Small Business Owner, CEO, C-suite, VP, or Director level) 👉 Our platform automatically filters out applications that don’t meet these requirements. We’ve built myVAmatch — a platform that connects experienced, U.S.-based Virtual Assistants with entrepreneurs who value long-term, aligned support. - Apply once and stay visible to entrepreneur clients year-round - Full-time and part-time opportunities - Typical rates range from $25–$60/hour depending on experience 👉 Apply through this post to be considered. If selected, you’ll receive next steps by email.

Executive Briefing Specialist (Executive Experiences | High-Touch Customer Engagement) Varonis is the leader in the data security market. We’re on a mission to help our customers protect their most sensitive data – no matter where it lives – with as little effort as possible. About the Role: We are seeking a highly polished and creative Executive Briefing Specialist to help design and deliver bespoke, white-glove executive experiences that leave a lasting impression. This role goes beyond traditional event coordination—you will be responsible for crafting intentional, high-impact engagements for senior executives while helping build the processes, infrastructure, and standards needed to scale a best-in-class Executive Briefing program. The ideal candidate brings a balance of operational excellence and creative thinking—someone who can execute flawlessly while continuously elevating the experience with fresh, out-of-the-box ideas that keep our program one step ahead. What You'll Do: - Design Elevated Executive Experiences - Curate bespoke, high-touch executive briefings that feel intentional, personalized, and memorable - Translate customer and account priorities into thoughtfully designed agendas and experiences - Identify ways to surprise and delight—from small details to standout moments that differentiate our program - Deliver White-Glove Execution - Own the end-to-end coordination of executive briefings with precision and attention to detail - Ensure every touchpoint—from pre-arrival to post-meeting follow-up—reflects a premium, hospitality-driven experience - Manage all logistics including: - Executive-level communications - Venue readiness/briefing environments - Catering, transportation, and curated experiences - Support on-site execution with a calm, polished presence - Build & Scale a Best-in-Class Program - Help design and implement repeatable processes, templates, and playbooks that enable scale without sacrificing quality - Balance standardization with customization, ensuring every experience still feels bespoke - Identify operational gaps and proactively introduce improvements - Act as a trusted partner to internal stakeholders while maintaining a strong point of view on experience quality - Stay ahead of trends in executive engagement, luxury hospitality, and experiential design - Introduce new formats, environments, and experience elements that keep the program modern and differentiated What You'll Need: Required - 3-5 years of experience in Executive Experiences or High-Touch Customer Engagement environments - Strong Project management skills with exceptional attention to detail - Proven ability to manage multiple high-priority initiatives simultaneously - Excellent communication skills with a polished, executive-ready presence Preferred - Experience supporting C-level or VP+ audiences - Experience contributing to or building scalable event/program processes - Strong stakeholder management and cross-functional collaboration skills - Experience with Briefing Source or other Executive Briefing platforms Who You Are - Detail-obsessed executor who ensures nothing is missed - Creative thinker who brings fresh, elevated ideas—not just executes the status quo - Hospitality-driven, with an instinct for what makes an experience feel premium and intentional - Process-minded builder who enjoys creating structure, templates, and systems that scale - Calm under pressure, with the ability to operate confidently in high-visibility environments This remote position requires ~25% travel to executive experience. We invite you to check out our Instagram Page to gain further insight into the Varonis culture! @VaronisLife Varonis is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics #LI-Remote