Job Closed
This listing is no longer active.
At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset. To find out more visit us at BMO Careers .
Executive Assistant
Location
Canada
Posted
79 days ago
Salary
36.6K - 67.5K / year
Seniority
Mid Level
No structured requirement data.
Job Description
Executive Assistant
BMO
Application Deadline: 04/16/2026 Address: VIRTUAL(R)61 - REMOTE/TELETRAVAIL - QC - BMO Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. - Supports the execution of strategic initiatives; includes tracking metrics and milestones. - Builds effective relationships with internal/external stakeholders. - Analyzes data and information to provide insights and recommendations. - Leads the planning, coordinating and implementing department events. - Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group. - Coordinates and monitors budgets and reporting on results vs. budget. - Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. - Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. - Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. - Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). - Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. - Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements - Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. - Makes travel arrangements, booking flight/hotel reservations as needed. - Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. - Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. - Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. - Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). - Collaborates with internal and external stakeholders in order to deliver on business objectives. - Organizes work information to ensure accuracy and completeness. - Completes complex & diverse tasks within given rules/limits and may include handling escalations from other employees. - Analyzes issues and determines next steps. - Broader work or accountabilities may be assigned as needed. - Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: - Typically between 3-5 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. - Specialized knowledge. - Verbal & written communication skills - Good. - Organization skills - Good. - Collaboration & team skills - Good. - Analytical and problem solving skills - Good. Salary: $36,600.00 - $67,500.00 Pay Type: Salaried The above represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position. BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset. To find out more visit us at https://jobs.bmo.com/ca/en. BMO is committed to an inclusive, equitable and accessible workplace. By learning from each other’s differences, we gain strength through our people and our perspectives. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.
Related Guides
Related Categories
Related Job Pages
More Executive Assistant Jobs
Account Executive Assistant (f/m/x)
meinUnterricht GmbHWir bei meinUnterricht – der führenden digitalen Plattform für Lehrkräfte – unterstützen täglich LehrerInnen bei ihrer Unterrichtsgestaltung. Die meinUnterricht GmbH ist ein Tochterunternehmen der Klett Gruppe. Wir bieten digitale Bildungslösungen für Lehrkräfte und Schulen. Unsere webbasierte Plattform enthält vielfältige Ressourcen wie Fachzeitschriften und Lernvideos. Ziel ist die Vereinfachung des Unterrichtsalltags und die Steigerung der schulischen Leistung. Innovation und nachhaltiges Wachstum sind für uns zentrale Unternehmenswerte.
Beschreibung Als Account Executive Assistant übernimmst du bei uns volle Verantwortung für deinen Sales-Zyklus – von der ersten Kontaktaufnahme bis zum Abschluss. Du arbeitest eigenständig, strukturiert und mit klarem Fokus auf Ergebnisse. Wir haben Product-Market-Fit und sind profitabel – du arbeitest trotzdem wie im Startup. Kein endloses Shadowing, keine reinen Support-Aufgaben. Bei uns lernst du, wie ein B2B-SaaS-Unternehmen wirklich wächst. Du berichtest direkt an unseren Sales Manager Erik. Wir wachsen – und diese Stelle ist deine Chance, aktiv Teil dieser Entwicklung zu werden. Lust darauf? Deine Aufgaben - Du trägst Verantwortung für deinen gesamten Sales-Zyklus – von der Qualifizierung bis zum Closing. - Du baust deine Pipeline eigenständig auf und arbeitest aktiv an deiner Lead-to-Opportunity- und Opportunity-to-Win-Rate. - Du machst deine Ansprechpersonen zu Multiplikatoren in der Schule. - Du führst Beratungsgespräche und Demos mit Entscheider:innen im Schulumfeld und bist flexibel in deinem Ansatz.. - Du fasst regelmäßig per Telefon und E-Mail nach, um im Entscheidungsprozess zu unterstützen. - Du nutzt MEDICC konsequent, um Bedarfe, Entscheidungslogiken und Stakeholder sauber zu identifizieren. - Du arbeitest effizient mit Salesforce und stellst eine hohe Datenqualität sicher. Dabei nutzt du diese Insights, um die Arbeit von dir selbst und deinen Team-Mitgliedern zu verbessern. - Du nutzt KI-Tools und bestehende Workflows aktiv, um deine Kommunikation und Vorbereitung zu verbessern. - Du bringst eigene Demand-Gen-Ideen (Anrufe & Outbound-Projekte) ein und generierst über mindestens einen Kanal eigenständig zusätzliche Pipeline. - Du schlägst Verbesserungen in Prozessen vor und hilfst bei der Umsetzung. Long-term Impact: - Du trägst messbar zu unseren team- und firmenweiten OKRs bei. - Du baust ein tiefes Verständnis für Entscheidungsprozesse im Bildungsbereich auf und entwickelst dich zur verlässlichen Ansprechperson für deinen Kundensektor. - Du übernimmst klares Ownership für spezifische Outbound-Projekte und Growth-Experimente. - Du etablierst dich als verlässlicher Teamplayer, der Verantwortung übernimmt und Wissen weitergibt. Dein Profil - 2–3 Jahre Erfahrung im B2B-Sales, idealerweise im SaaS-Umfeld. - Sehr gute Deutschkenntnisse (C1/Muttersprachler:in) sowie Business English. - Du verstehst, dass unterschiedliche Kundentypen unterschiedliche Entscheidungsprozesse haben und passt deine Kommunikation entsprechend an. - Du erreichst konstant deine individuellen Metriken. Wenn du merkst, dass du ein Ziel nicht erreichst, meldest du dich frühzeitig und suchst aktiv nach Lösungen. - Du kommunizierst effektiv mit internen und externen Stakeholdern, hast ein gutes Zeitmanagement und eine gesunde Resilienz. Ein “Nein” bringt dich nicht aus der Bahn. - Du überzeugst souverän, ohne übermäßig pushy zu sein. - Du erkennst Potenziale über die ursprüngliche Anfrage hinaus. - Du nutzt unsere Systeme gewissenhaft, dokumentierst aktiv, was du lernst, und baust dein Wissen über die Branche und Entscheidungswege kontinuierlich aus. - Du nutzt KI-Tools zur Verbesserung deiner Sales-Arbeit und verstehst deren Grenzen. - Idealerweise bringst du Erfahrung im EdTech-Bereich oder eine Affinität zum deutschen Schulmarkt mit. Weshalb diese Rolle so gut zu dir passt: - Du begeisterst dich für Sales, aber auf eine menschliche Art. Du verkaufst durch Überzeugung, nicht durch Druck. - Du willst Verantwortung für deine eigene Pipeline übernehmen, statt nur zuzuarbeiten. - Du möchtest Ergebnisse liefern und an klaren KPIs gemessen werden. - Du denkst kundenorientiert und willst verstehen, wie Schulen Entscheidungen treffen. - Du arbeitest eigenständig und gleichzeitig in einem Team, in dem man sich gegenseitig unterstützt.. - Du schätzt Feedback und entwickelst dich stetig weiter. - Du willst in einem profitablen EdTech-Unternehmen arbeiten, das echten Impact im Bildungsbereich schafft. Warum wir? Genieße die meinUnterricht Benefits: - Ein etabliertes Unternehmen mit bewährtem Produkt-Markt-Fit, das dennoch einen Start-up Charme hat - Flexible Arbeitszeiten und die Möglichkeit zum Remote-Arbeiten - Urban Sports Club oder Deutschlandticket - Zusammenarbeit mit OpenUp, um unserem Team Zugang zu Mental Health Support zu bieten, einschließlich Beratungssitzungen mit lizenzierten klinischen PsychotherapeutInnen Prozess Neugierig geworden? Dann bewirb dich bei uns, wir freuen uns auf dich! So läuft’s ab: - Erstgespräch mit dem Hiring Manager Erik (20 min) - Main Interview mit Hiring Manager & Director of Growth (1h) - Testgespräch direkt im Call mit Handout, 5 min Prep dann Call
Virtual Assistant (1+ Yr Experience – U.S. Based ONLY)
myVAmatchThe fast, AI-powered way to hire your premium, vetted U.S.-based Virtual Assistant.
🚫 Please apply ONLY if you: - Live in the U.S. (international applicants are not a fit for this platform) - Have at least 1 year of experience as a Virtual Assistant, Executive Assistant, or Personal Assistant — this exact title must appear on your resume - Have directly supported senior leadership (Founder, Entrepreneur, Small Business Owner, CEO, C-suite, VP, or Director level) 👉 Our platform automatically filters out applications that don’t meet these requirements. We’ve built myVAmatch — a platform that connects experienced, U.S.-based Virtual Assistants with entrepreneurs who value long-term, aligned support. - Apply once and stay visible to entrepreneur clients year-round - Full-time and part-time opportunities - Typical rates range from $25–$60/hour depending on experience 👉 Apply through this post to be considered. If selected, you’ll receive next steps by email.
Executive Briefing Specialist
VaronisVaronis, established in 2005, is a software company headquartered in New York, New York, specializing in data security and analytics. Its mission is to safeguar
Executive Briefing Specialist (Executive Experiences | High-Touch Customer Engagement) Varonis is the leader in the data security market. We’re on a mission to help our customers protect their most sensitive data – no matter where it lives – with as little effort as possible. About the Role: We are seeking a highly polished and creative Executive Briefing Specialist to help design and deliver bespoke, white-glove executive experiences that leave a lasting impression. This role goes beyond traditional event coordination—you will be responsible for crafting intentional, high-impact engagements for senior executives while helping build the processes, infrastructure, and standards needed to scale a best-in-class Executive Briefing program. The ideal candidate brings a balance of operational excellence and creative thinking—someone who can execute flawlessly while continuously elevating the experience with fresh, out-of-the-box ideas that keep our program one step ahead. What You'll Do: - Design Elevated Executive Experiences - Curate bespoke, high-touch executive briefings that feel intentional, personalized, and memorable - Translate customer and account priorities into thoughtfully designed agendas and experiences - Identify ways to surprise and delight—from small details to standout moments that differentiate our program - Deliver White-Glove Execution - Own the end-to-end coordination of executive briefings with precision and attention to detail - Ensure every touchpoint—from pre-arrival to post-meeting follow-up—reflects a premium, hospitality-driven experience - Manage all logistics including: - Executive-level communications - Venue readiness/briefing environments - Catering, transportation, and curated experiences - Support on-site execution with a calm, polished presence - Build & Scale a Best-in-Class Program - Help design and implement repeatable processes, templates, and playbooks that enable scale without sacrificing quality - Balance standardization with customization, ensuring every experience still feels bespoke - Identify operational gaps and proactively introduce improvements - Act as a trusted partner to internal stakeholders while maintaining a strong point of view on experience quality - Stay ahead of trends in executive engagement, luxury hospitality, and experiential design - Introduce new formats, environments, and experience elements that keep the program modern and differentiated What You'll Need: Required - 3-5 years of experience in Executive Experiences or High-Touch Customer Engagement environments - Strong Project management skills with exceptional attention to detail - Proven ability to manage multiple high-priority initiatives simultaneously - Excellent communication skills with a polished, executive-ready presence Preferred - Experience supporting C-level or VP+ audiences - Experience contributing to or building scalable event/program processes - Strong stakeholder management and cross-functional collaboration skills - Experience with Briefing Source or other Executive Briefing platforms Who You Are - Detail-obsessed executor who ensures nothing is missed - Creative thinker who brings fresh, elevated ideas—not just executes the status quo - Hospitality-driven, with an instinct for what makes an experience feel premium and intentional - Process-minded builder who enjoys creating structure, templates, and systems that scale - Calm under pressure, with the ability to operate confidently in high-visibility environments This remote position requires ~25% travel to executive experience. We invite you to check out our Instagram Page to gain further insight into the Varonis culture! @VaronisLife Varonis is an equal-opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other legally protected characteristics #LI-Remote
Federal Account Executive - DISA
OmnissaOmnissa is a global technology leader dedicated to transforming digital work by delivering secure, personalized experiences for every employee on any device. Th
Job Description: We are Omnissa! Omnissa is the first AI-driven digital work platform, built to support flexible, secure, work-from anywhere experiences. We integrate industry-leading solutions—including Unified Endpoint Management, Virtual Apps and Desktops, Digital Employee Experience, and Security & Compliance—into a seamless, autonomous workspace that adats to how people work. Our platform boosts employee engagement while optimizing IT operations, security, and cost. Guided by our Core Values—Act in Alignment, Build Trust, Foster Inclusiveness, Drive Efficiency, and Maximize Customer Value—we’re growing rapidly and committed to delivering meaningful impact. If you're passionate about shaping the future of work, we’d love to hear from you. What is the opportunity: As a DISA/Defense Agencies Strategic Account Executive, you will play a pivotal role in driving revenue growth by identifying opportunities for upselling, cross-selling, and ensuring customer satisfaction and retention. You will actively contribute to the Omnissa sales strategy, executing tailored sales efforts that align with our objectives. Acting as a trusted advisor for an assigned territory. You’ll deeply understand their business needs and align Omnissa’s solutions to meet those needs. What You'll Do - Manage complex, high-value accounts within DISA/Defense Agencies, with full responsibility for revenue growth, renewals, and customer satisfaction.Develop and influence C-level relationships, becoming a trusted advisor to executive stakeholders. - Represent Omnissa’s full SaaS portfolio—including Workspace ONE and Horizon—using a consultative, value-driven sales approach. - Identify and close new business, expand existing accounts, and drive long-term customer success and satisfaction. - Showcase expert negotiation and closing skills to win complex, high-value deals. - Demonstrate strategic account planning and pipeline management, maintaining a clear, data-driven view of forecasts in Salesforce (SFDC). - Collaborate cross-functionally with Pre-Sales, Customer Success, Professional Services, Marketing, and Partner teams to deliver exceptional outcomes. - Stay ahead of End User Computing (EUC) trends and competitive landscape to position innovative solutions. - Participate in industry events, customer meetings, and regional activities to expand influence and market presence. What You’ll Bring to Omnissa: - 5–10 years of successful SaaS enterprise field sales experience, consistently meeting or exceeding quota. - Clearance: Active Top Secret (TS) - Expertise in developing strategic relationships with C-level decision makers at Fortune 500 customers and navigating complex enterprise sales cycles. - Skilled in territory planning, forecasting, and pipeline management with rigor and precision. - Proven success in upselling, cross-selling, and maximizing customer lifetime value. - Strong communication skills with exceptional storytelling and presentation abilities. - Experience with Salesforce and modern sales tools. - Knowledge of EUC, VDI, UEM, or DaaS solutions is a plus. - A proactive, growth-oriented mindset with a passion for innovation and problem-solving. Location: Remote – U.S. (Washington DC Metro Area) Travel: 50–60% for in-person customer engagements across assigned regions Education: Bachelor’s Degree preferred, or equivalent combination of education and relevant professional experience. This role is eligible for commission and the typical On-Target Earnings (OTE) range is USD $280,000 - $400,000 per year. Actual compensation offer may vary from posted hiring range based upon geographic location, work experience, education, skill level, or other relevant factors. In addition to competitive compensation, Omnissa offers a variety of benefits such as employee ownership, health insurance, 401k with matching contributions, disability insurance, paid-time off, growth opportunities, and more Omnissa is an Equal Employment Opportunity company and Prohibits Discrimination and Harassment of Any Kind: Omnissa is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Omnissa are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Omnissa will not tolerate discrimination or harassment based on any of these characteristics. Omnissa welcomes applicants of all ages. Omnissa will provide reasonable accommodations to applicants and employees who have protected disabilities consistent with local law. This job requisition is not eligible for employment-based immigration sponsorship by Omnissa
