• Categorize bank and credit card transactions accurately in QuickBooks Online • Reconcile all bank and credit card accounts on a monthly basis • Record and review payroll journal entries • Ensure correct classification between COGS and operating expenses • Maintain consistent and accurate use of the chart of accounts • Proactively flag anomalies, errors, or unclear transactions • Learn and manage each client’s accounting setup and nuances • Ask clarifying questions when transactions or activity do not make sense • Create and maintain client-specific SOPs in Notion • Improve documentation as processes evolve • Over time, communicate directly with clients regarding bookkeeping questions and corrections • Prepare clean, CFO-ready financials • Support month-end close activities • Communicate issues clearly and concisely to the CFO team • Take ownership of assigned clients, deadlines, and deliverables

• Monitoring contracts and agreements with vendors, consultants, banks, tenants, contractors, municipalities, etc. • Perform account receivable functions, including invoicing, deposits, collections, and revenue tracking. • Conduct reconciliation of all accounts on an as-needed basis. • Manage data entry and oversee bank reconciliation process. • Gather data for the preparation of monthly reports to track company financials. • Prepare balance sheets, financial statements, and payroll documents. • Maintain strict confidentiality of company books and records. • Ad hoc tasks

• Manage accounts receivable, including invoice tracking and payment follow-ups • Make 30–50 outbound calls per week (approximately one day) to customers with past-due invoices • Handle payment reminders and address basic invoice questions with professionalism • Maintain accurate financial records in QuickBooks • Process payments and reconcile accounts • Generate financial reports and statements as needed • Provide general administrative assistance to support daily business operations • Maintain organized filing systems (digital and physical) • Handle data entry and spreadsheet management • Coordinate communications between team members and customers • Support additional operational tasks as needed

• Records daily financial transactions and maintains accurate ledgers • Verifies receipts and makes payments to the bank through cash or cheque • Monitors office expenses and pays vendor invoices • Aids in handling of tax forms • Processes and maintains payroll records • Verifies accuracy of transactions and makes sure they’re correctly entered in ledgers • Develops daily and monthly financial and statistical reports for management