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RPO 4 PEO!
Executive Assistant – CEO
Location
United States
Posted
177 days ago
Salary
$77.7K - $90.9K / year
Seniority
Lead
Job Description
Executive Assistant – CEO
Talentuition
• Manage and prioritize the CEO’s complex and dynamic calendar to ensure strategic alignment with organizational priorities and initiatives. • Anticipate and prepare materials and briefings in advance of meetings; ensure the CEO is fully equipped and informed for each engagement. • Coordinate all aspects of CEO travel and logistics, including itineraries, preparation materials, and on-the-ground coordination when necessary. • Draft, proof, and edit correspondence, talking points, and executive summaries for internal and external audiences. • Track follow-up actions, ensure timely completion, and maintain systems for accountability across the CEO’s portfolio. • Serve as a professional liaison between the CEO and internal/external stakeholders, modeling discretion, diplomacy, and responsiveness. • Lead administrative and logistical support for the Board of Directors and committees, including scheduling, agendas, materials, and secure document distribution. • Serve as the primary staff lead for preparing polished, accurate Board and committee materials in collaboration with the CEO and key staff. • Draft meeting notes, recaps, and follow-up briefs summarizing key discussions and action items. • Maintain governance records and coordinate consistent communication between the Executive Office and Board members. • Manage logistics for in-person and virtual Board meetings, retreats, and committee sessions. • Work closely with the CEO’s direct reports to ensure follow-through on commitments, alignment on organizational goals, and effective internal communication. • Support the Executive Office’s planning and coordination of key organizational meetings, including all-staff meetings, leadership retreats, and major events. • Coordinate internal communication from the CEO, including staff updates, memos, and executive messages that build transparency and engagement. • Provide logistical support for internal and external engagements that include the CEO, such as conferences, site visits, and funder meetings. • Serve as a professional and gracious point of contact for high-level partners, funders, government officials, and child care network leaders. • Manage confidential information with the highest degree of discretion. • Coordinate with the Strategic Communications team to ensure the CEO’s participation in public events aligns with organizational messaging and goals. • Maintain organized systems for tracking the CEO’s priorities, commitments, and key deliverables. • Provide proactive recommendations to enhance efficiency, streamline communication, and improve workflows across the Executive Office. • Support special projects and initiatives as requested by the CEO or Senior Vice President of Strategy & Advancement.
Job Requirements
- Bachelor’s degree or equivalent experience required.
- 7+ years of progressively responsible executive support experience, including direct work with a CEO or senior executive.
- Proven experience managing Board of Directors and committee logistics, including preparing materials, taking notes, and summarizing key actions.
- Exceptional organizational, planning, and time management skills with keen attention to detail.
- Strong written and verbal communication skills; ability to draft and edit high-quality materials.
- High emotional intelligence and professionalism; exercises sound judgment and discretion in all matters.
- Proficient in Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel) and virtual meeting platforms; experience with Asana, HubSpot, or similar tools a plus.
- Ability to manage multiple priorities, adapt to changing needs, and meet deadlines in a fast-paced environment.
Benefits
- Comprehensive Health Coverage: We provide top-tier medical, dental, and vision insurance to keep you and your family healthy and thriving.
- Flexible Spending Account options for Health and Dependent Care too!
- Generous Paid Time Off: Enjoy ample vacation days, sick days, paid holidays, school events leave and personal leave to recharge and pursue your passions.
- Flexible Work Arrangements: Whether the position is remote or hybrid, we accommodate your needs to help you achieve a harmonious work-life balance.
- Retirement Plans: Plan for your future with our competitive 403b match program and retirement planning resources.
- Child Care Stipend: A monthly subsidy to help cover the cost of child care - including camps and before/after school care.
- Community: Our staff regularly plan engaging events to ensure that teams feel connected despite a virtual environment.
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