FreedUp

• Turn approved proposals into SOWs and manage the MSA process • Track and manage redlines back-and-forth with clients; maintain organized contract records • Own the (semi-automated) invoice process end-to-end • Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month) • Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin) • Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes • Support 6 employees and 4–6 contractors • Assist with HubSpot admin tasks • Manage client onboarding forms and related paperwork

Role Description FreedUp is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: - Contracts and proposals - Invoicing - Vendor onboarding - Light HR/payroll administration This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information. Location: Fully Remote (Brazil, Mexico, or Colombia) Job Type: Full-Time Salary: $1,000 - $1,700 per month (based on experience) Qualifications - 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity - Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained - Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.) - Exposure to payroll/PEO administration a plus - Familiarity with HubSpot or similar CRM/marketing tools - High discretion with confidential client and financial information - Excellent written English and strong attention to small details Requirements - Key Responsibilities - Contracts & Proposals - Turn approved proposals into SOWs and manage the MSA process - Track and manage redlines back-and-forth with clients; maintain organized contract records - Invoicing & Vendor Management - Own the (semi-automated) invoice process end-to-end - Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month) - HR & Payroll Administration - Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin) - Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes - Support 6 employees and 4–6 contractors - Marketing & Client Onboarding Support - Assist with HubSpot admin tasks - Manage client onboarding forms and related paperwork Benefits - Background touching legal/paralegal work, even informally - Experience supporting a founder at a professional services or consulting firm - Comfort learning firm-specific SOPs and Claude-based workflow skills - International experience - Opportunity to work remotely from anywhere - Supportive and collaborative team environment - Learning and development opportunities - Potential Performance Bonuses - PTO - HMO after 3 months

• Support the founder of a growing corporate gifting business • Keep their calendar and inbox running smoothly • Help manage customer relationships, gifting orders, vendor coordination, and reporting • Setup and configure Odoo as the company's CRM • Migrate order tracking off Apple Notes and into Odoo; track all orders and customer connections • Own email communications involved in confirming orders • Support Exec's sales process: prospecting, following up with potential clients, and scheduling • Manage Exec's relationship-gifting practice • Coordinate corporate gifting orders from intake through fulfillment • Monitor inventory levels and track production status • Assist with content scheduling and basic social media management • Maintain Inbox Zero across email and calls/texts • Optimize and manage the founder's calendar • Manage communications and coordination with vendors and suppliers • Compile a recurring company scorecard/metrics summary for the founder

Role Description FreedUp is looking for a highly organized, detail-oriented Executive Assistant / Operations Support Specialist to support the founder of a growing corporate gifting business. This is a dynamic, multi-hat role that blends executive support, sales assistance, customer service, and light operations coordination. - Keep the founder's calendar and inbox running smoothly. - Manage customer relationships, gifting orders, vendor coordination, and reporting. - Ideal for someone who thrives working independently and enjoys variety. - Full-time, remote position requiring strong written communication, organizational excellence, and accountability. Qualifications - 3+ years of experience in an Executive Assistant, Office Manager, or Operations Support role. - Proven experience managing email/calendar systems and scheduling for an executive or founder. - Experience with CRM tools (HubSpot, Zoho, Salesforce, Monday.com, or similar) — or strong aptitude to learn Odoo. - Strong written and verbal English communication skills. - Detail-oriented, with a demonstrated process for catching errors before they become problems. - A reliable, dedicated home workspace with backup internet and equipment. - Availability to work full-time during US business hours (Central Time overlap preferred). - Based in LATAM. Requirements - Help set up and configure Odoo as the company's CRM. - Migrate order tracking off Apple Notes and into Odoo; track all orders and customer connections going forward. - Own the email back-and-forth involved in taking and confirming orders, including custom artwork/branding details. - Coordinate with internal staff on production hand-off, including custom leather stamp orders for branded items. - Build and maintain a personal CRM system to track leads and relationships. - Support Exec's sales process: prospecting, following up with potential clients, and scheduling. - Manage Exec's relationship-gifting practice — e.g., sending care packages/gifts to people who engage with or shout him out on LinkedIn. - Coordinate corporate gifting orders (custom logos, bulk quantities) from intake through fulfillment. - Monitor inventory levels and flag reorder needs. - Track production status and timelines in coordination with the production manager. - Assist with content scheduling and basic social media management. - Maintain Inbox Zero across email and calls/texts. - Optimize and manage the founder's calendar, including meeting prep and follow-up notes. - Manage communications and coordination with vendors and suppliers. - Compile a recurring company scorecard/metrics summary for the founder. Benefits - Opportunity to work remotely from anywhere. - Supportive and collaborative team environment. - Learning and development opportunities. - Potential Performance Bonuses. - PTO. - HMO after 3 months.

• Partner Communications: Sit in on weekly partner meetings, take notes, and share a clear summary with the wider team. • Inbox Management: Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free. • Calendar & Time Coordination: Schedule meetings following team norms and help track time in Toggl. • ClickUp & Project Support: Maintain and customize onboarding checklists for new hires/contractors and keep tasks organized in ClickUp. • Compliance & Documentation Support: Assist with annual compliance and recertification paperwork. • Team Integration: Be an active, trusted presence on Slack and build strong working relationships across the team. • General Administrative Support: Help with ad hoc admin tasks, filing, and organization as needed.

Role Description FreedUp is excited to announce an opening for a Remote Executive Assistant to join our team. In this role, you will be a vital part of our EA team, placed as the dedicated right hand to a Partner at one of our client companies, a growing professional services firm. You'll help them reclaim time and bring order to communications, inbox management, scheduling, and internal operations. You'll work closely with them to build trust and rhythm, eventually taking full ownership of recurring processes like partner communications, calendar/time tracking coordination, and ClickUp-based project support. This is an excellent opportunity for someone who is detail-oriented, discreet, comfortable synthesizing information into clear written summaries, and excited to become a true extension of an executive's day-to-day. Qualifications - 2+ years of experience as an Executive Assistant or in a similar administrative/operations support role. - Excellent written communication skills, with the ability to synthesize meeting discussions into clear, concise, high-level summaries appropriate for broader team distribution. - Strong discretion and judgment when handling sensitive or confidential business and personnel information. - Comfort taking detailed notes during live meetings and turning them into organized action items, decisions, and owners. - Experience managing or organizing a busy email inbox, including triage systems, labeling, and folder structures. - Familiarity with calendar management best practices (meeting titles, descriptions, time-block conventions). - Working knowledge of ClickUp, or strong ability to quickly learn new project management platforms. - Comfort working in Slack as a primary communication tool, largely within the client's public channels. - Highly organized, proactive, and self-motivated, capable of working independently in a remote environment. - Experience creating or duplicating checklists/templates and tasking out steps to multiple stakeholders. - Research skills and comfort navigating government or compliance-related web portals. - Basic familiarity with time-tracking tools (e.g., Toggl) is a plus. Requirements - Partner Communications: Sit in on weekly partner meetings, take notes, and share a clear summary with the wider team. - Inbox Management: Keep the inbox organized and triaged daily, turning action items into tasks and keeping email clutter-free. - Calendar & Time Coordination: Schedule meetings following team norms and help track time in Toggl. - ClickUp & Project Support: Maintain and customize onboarding checklists for new hires/contractors and keep tasks organized in ClickUp. - Compliance & Documentation Support: Assist with annual compliance and recertification paperwork. - Team Integration: Be an active, trusted presence on Slack and build strong working relationships across the team. - General Administrative Support: Help with ad hoc admin tasks, filing, and organization as needed. Benefits - International experience - Opportunity to work remotely from anywhere - Supportive and collaborative team environment - Learning and development opportunities - Potential Performance Bonuses - PTO - HMO after 3 months

Role Description FreedUp is excited to announce an opening for a Remote HR Executive Assistant. In this role, you will be a vital part of our HR team, providing comprehensive support to our executive leadership and ensuring efficient HR operations. You will handle various administrative tasks, making this position essential to our overall success. - Help streamline HR functions and contribute to a positive candidate experience. - Assist with employee-related inquiries. This is an excellent opportunity for someone with a passion for human resources, a knack for organization, and a desire to help shape a strong workplace culture. Qualifications - 2+ years of experience as an Executive Assistant, preferably within an HR setting. - Strong understanding of HR processes, recruitment, and employee onboarding. - Bachelor's degree in Human Resources, Business Administration, or a related field preferred. - Exceptional organizational skills and attention to detail. - Excellent written and verbal communication skills. - Proficiency in HR software systems (e.g., ATS platforms, HRIS) and Microsoft Office Suite. - Ability to maintain confidentiality and handle sensitive information with discretion. - Highly proactive and self-motivated, capable of working independently in a remote environment. - Experience in creating and maintaining efficient workflows and processes. - Research skills and ability to evaluate policies, tools, and systems effectively. - A heart for social justice and an eagerness to contribute to the fight against human trafficking. - Desirable: Basic understanding of bug tracking or QA processes, Basic SQL knowledge. - Experience with HR processes, employee handbook maintenance, or policy documentation. Requirements - Interview Coordination: Schedule and confirm interviews with candidates and internal stakeholders, providing necessary materials in advance. - Onboarding Support: Assist with the onboarding process for new hires, including document collection, orientation scheduling, and training coordination. - Employee Relations: Manage employee inquiries, maintain open communication lines, and support team members with HR-related questions. - HR Documentation: Facilitate the maintenance of employee records and ensure all HR documentation is organized and up-to-date. - Administration: Support the HR team with administrative tasks, including filing, data entry, and preparing reports. - SOP Familiarity: Knowledge of existing Standard Operating Procedures (SOPs) related to user management and administrative tasks, as well as the ability to identify areas where SOPs are lacking. - Technical Proficiency: Familiarity with tools such as Zapier for automation, as well as experience with platforms like HubSpot and Google Drive for data management and collaboration. - Confidentiality: Ensure that all sensitive information is handled with the utmost confidentiality and professionalism. Benefits - International experience. - Opportunity to work remotely from anywhere. - Supportive and collaborative team environment. - Learning and development opportunities. - Potential Performance Bonuses. - PTO. - HMO after 3 months.

• Understanding the nuances of managing multiple contracts, including the need for confidentiality and sensitivity regarding information shared between different organizations. • Manage 4-6 concurrent projects, keeping multiple stakeholders and contractors aligned on timelines and deliverables • Own project calendars and timelines using Google Sheets and Google Calendar, tracking complex integrated campaigns with multiple components (video, social, digital, radio, activations, influencer partnerships, etc.) • Coordinate between internal teams, leadership, and external contractors to ensure clarity on deadlines, dependencies, and project phases • Work with leadership to establish realistic deadlines that account for the creative process and internal workflows • Maintain organized project tracking systems and ensure all deliverables and communications are easily accessible • Organizing and optimizing schedules, including coordinating meetings, managing time effectively, and ensuring that calendar aligns with commitments across various contracts. • Familiarity with various tools and platforms, such as Slack, Google Docs, and AI applications like ChatGPT, to enhance productivity and streamline processes. • The ability to adjust to changing circumstances, manage unexpected challenges, and find solutions to logistical issues, particularly in a busy family environment • Capable of creating high-quality Standard Operating Procedures (SOPs)

Role Description We're seeking an experienced Project Manager to join a fast-paced, creative agency as a full-time team member. You'll be the organizational backbone of our operation, coordinating complex, multi-phase creative projects from strategy through production. This is an internal-facing role where you'll work closely with our leadership team, creative staff, and external contractors to ensure projects stay on track and deadlines are met. You'll work directly with the founder/creative director and collaborate closely with Lori, who handles external client relations and operational tasks. You'll be part of a small, agile team managing work for 3-4 clients with multiple concurrent projects. This is a full-time, remote role requiring a high level of independence, attention to detail, and strong organizational skills. - Schedule: Monday - Friday 8am-5pm CST - Pay Range: Monthly Salary + Perks (based on experience) - Location: Philippines Qualifications - 4+ years of project management experience in a creative agency or fast-paced creative environment - Familiarity with the full lifecycle of creative campaigns (strategy → creative development → production) - Experience coordinating multiple projects and contractors simultaneously - Proficiency with Google Workspace (Sheets, Calendar, Drive) - Strong organizational and communication skills - Ability to work in a scrappy startup environment while maintaining high standards - Experience at an LA/New York-style agency or similar fast-moving creative environment - Comfort with simple project management tools (Google Sheets, Calendar) rather than complex platforms - Understanding of integrated marketing campaigns with multiple deliverable streams - Experience managing producer/contractor relationships Requirements - Excellent verbal and written communication skills - Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, and similar tools - Strong organizational and time-management abilities - Ability to multitask and prioritize tasks effectively - Ability to work independently and collaboratively in a team-oriented environment - Attention to detail and problem-solving skills - High level of professionalism and discretion Duties and Responsibilities - Contract Management and Coordination: Understanding the nuances of managing multiple contracts, including the need for confidentiality and sensitivity regarding information shared between different organizations. - Project Coordination: Manage 4-6 concurrent projects, keeping multiple stakeholders and contractors aligned on timelines and deliverables. - Timeline Management: Own project calendars and timelines using Google Sheets and Google Calendar, tracking complex integrated campaigns with multiple components (video, social, digital, radio, activations, influencer partnerships, etc.). - Stakeholder Communication: Coordinate between internal teams, leadership, and external contractors to ensure clarity on deadlines, dependencies, and project phases. - Process Ownership: Understand project phases from initial client briefing through strategy, creative development, internal reviews, and production. - Deadline Setting: Work with leadership to establish realistic deadlines that account for the creative process and internal workflows. - Documentation & Organization: Maintain organized project tracking systems and ensure all deliverables and communications are easily accessible. - Calendar Management: Organizing and optimizing schedules, including coordinating meetings, managing time effectively, and ensuring that calendar aligns with commitments across various contracts. - Technology Proficiency: Familiarity with various tools and platforms, such as Slack, Google Docs, and AI applications like ChatGPT, to enhance productivity and streamline processes. - Adaptability and Problem-Solving: The ability to adjust to changing circumstances, manage unexpected challenges, and find solutions to logistical issues, particularly in a busy family environment. - Capable of creating high-quality Standard Operating Procedures (SOPs). Technical Requirements - Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload. - A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent). - Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet. - A noise-canceling headset with a microphone for clear communication. Benefits - International experience - Opportunity to work remotely from anywhere - Supportive and collaborative team environment - Learning and development opportunities - Potential Performance Bonuses - PTO - HMO after 3 months

• We are seeking an experienced Executive Assistant to support the CEO. • This role plays a critical part in transforming a high-volume inbox and meeting-heavy calendar into a streamlined, priority-driven workflow. • You will own core operational processes, manage communication systems, coordinate recruiting pipelines, and help implement tools and SOPs that reduce cognitive load for the CEO and leadership team. • Daily inbox management: Triage and organize all incoming emails into designated folders each morning • Monitor Google Chat direct messages and project spaces on behalf of Exec • Maintain Exec's calendar, coordinate scheduling, and manage task blocks for important but non-urgent work • Draft follow-up emails and ensure timely outreach after meetings