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SolutionCX

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Executive Association Administrator

AdministrationAdministrationFull TimeRemoteSeniorTeam 51-200Since 2019H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

119 days ago

Salary

0

Seniority

Senior

3 yrs expEnglish

Job Description

Executive Association Administrator

SolutionCX

• Manage complex executive calendars across multiple time zones, including board, committee, and leadership meetings • Coordinate meeting logistics, agendas, materials, and follow-up action items • Manage and prioritize executive email correspondence, draft responses, and ensure timely communication • Serve as a liaison between executive leadership, board members, and external stakeholders • Handle confidential information with professionalism and discretion • Prepare and distribute board and committee meeting packets and materials • Track votes, motions, approvals, and quorum requirements • Draft official meeting minutes, resolutions, and decision logs • Maintain governance records, board rosters, officer terms, and committee assignments • Support compliance with bylaws, governance policies, and record-retention standards • Create and maintain executive templates, reports, dashboards, and briefing materials • Develop and format executive-level presentations (PowerPoint) • Track action items and deadlines across leadership and committees • Ensure consistency, accuracy, and professional presentation of executive materials • Support strategic initiatives and special projects • Maintain organized electronic filing systems • Coordinate with internal teams and vendors to support leadership priorities • Proactively anticipate administrative needs and resolve issues

Job Requirements

  • 3+ years of experience supporting senior executives
  • Excellent written and verbal communication skills
  • Strong organizational and time management abilities
  • High proficiency in Microsoft Office / Google Workspace
  • Ability to anticipate needs and work independently
  • Professional discretion and emotional intelligence

Benefits

  • Full Work-From-Home Setup
  • Complete Government-Mandated Benefits – SSS, PhilHealth, and Pag-IBIG
  • Night Differential & Holiday Pay
  • 13th-Month Pay Bonus
  • HMO - Free for Employee and 1 free dependent
  • Accident Insurance
  • Paid Leave Entitlements
  • Quarterly Perfect Attendance Incentives
  • Company-Sponsored Events – Team building, employee engagement programs, and more
  • Awards & Recognition Programs

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