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Executive Association Administrator
Location
Philippines
Posted
119 days ago
Salary
0
Seniority
Senior
Job Description
Executive Association Administrator
SolutionCX
• Manage complex executive calendars across multiple time zones, including board, committee, and leadership meetings • Coordinate meeting logistics, agendas, materials, and follow-up action items • Manage and prioritize executive email correspondence, draft responses, and ensure timely communication • Serve as a liaison between executive leadership, board members, and external stakeholders • Handle confidential information with professionalism and discretion • Prepare and distribute board and committee meeting packets and materials • Track votes, motions, approvals, and quorum requirements • Draft official meeting minutes, resolutions, and decision logs • Maintain governance records, board rosters, officer terms, and committee assignments • Support compliance with bylaws, governance policies, and record-retention standards • Create and maintain executive templates, reports, dashboards, and briefing materials • Develop and format executive-level presentations (PowerPoint) • Track action items and deadlines across leadership and committees • Ensure consistency, accuracy, and professional presentation of executive materials • Support strategic initiatives and special projects • Maintain organized electronic filing systems • Coordinate with internal teams and vendors to support leadership priorities • Proactively anticipate administrative needs and resolve issues
Job Requirements
- 3+ years of experience supporting senior executives
- Excellent written and verbal communication skills
- Strong organizational and time management abilities
- High proficiency in Microsoft Office / Google Workspace
- Ability to anticipate needs and work independently
- Professional discretion and emotional intelligence
Benefits
- Full Work-From-Home Setup
- Complete Government-Mandated Benefits – SSS, PhilHealth, and Pag-IBIG
- Night Differential & Holiday Pay
- 13th-Month Pay Bonus
- HMO - Free for Employee and 1 free dependent
- Accident Insurance
- Paid Leave Entitlements
- Quarterly Perfect Attendance Incentives
- Company-Sponsored Events – Team building, employee engagement programs, and more
- Awards & Recognition Programs
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