Job Closed

This listing is no longer active.

Catena logo
Catena

Empowering Talent. Elevating Companies. Uniting Success.

Recruitment Coordinator

Location

Philippines

Posted

113 days ago

Salary

0

Seniority

Junior

High School1 yr expExperience acceptedEnglish

Job Description

Recruitment Coordinator

Catena

• Schedule interviews across multiple time zones and stakeholders • Create Zoom meetings and calendar invites with correct links and materials • Coordinate availability between candidates, interviewers, and recruiters • Manage high-volume scheduling across multiple open roles • Handle reschedules, cancellations, and last-minute changes professionally • Send confirmations, reminders, and follow-ups to all participants • Maintain organized recruiting calendars with accurate details • Manage all scheduling-related candidate communications via email • Send interview confirmations, introductions, and next-step instructions • Track candidate progression across recruitment stages • Maintain timely follow-ups to prevent candidate drop-off • Ensure consistent, professional candidate experience at every touchpoint • Flag stalled candidates or pipeline blockers proactively • Support post-interview coordination and feedback collection • Maintain high ATS data integrity (Workable, Greenhouse, Lever, or similar) • Ensure accurate candidate tagging, stage progression, and notes • Update records, documentation, and pipeline statuses consistently • Build and maintain recruitment trackers and dashboards • Generate weekly and monthly reports on pipeline and scheduling metrics • Support ad-hoc reporting for leadership and recruiting teams • Enforce consistent data entry standards across the team • Create and maintain candidate folders and interview documentation • Prepare interview packets, scorecards, and role-specific materials • Ensure interviewers receive all materials ahead of interviews • Document recruiting workflows, SOPs, and best practices • Identify recurring operational bottlenecks and propose solutions • Support process improvements and light automation initiatives • Maintain organized documentation and template libraries • Support top-of-funnel sourcing and talent mapping efforts • Assist with candidate research and database building • Conduct initial screenings or pre-qualification when needed • Support recruiters during high-volume or critical hiring periods • Maintain organized talent pools for future hiring needs

Job Requirements

  • 1-2+ years in recruitment coordination, operations, HR admin, or similar roles
  • Experience supporting US-based recruiting processes preferred
  • Proven ability to manage multiple priorities in high-volume environments
  • Exceptional attention to detail and follow-through
  • Strong calendar management and scheduling experience
  • Process-driven mindset with comfort handling repetitive workflows
  • Excellent written and verbal English communication
  • Professional, polished candidate-facing communication style
  • Strong email etiquette and stakeholder coordination skills
  • Experience with ATS platforms (Workable, Greenhouse, Lever, or similar)
  • Advanced Google Workspace proficiency (Docs, Sheets, Calendar, Drive)
  • Strong spreadsheet skills for tracking and reporting
  • Familiarity with Zoom and scheduling tools
  • Proactive, independent executor
  • Comfortable working remotely with minimal supervision
  • Reliable EST/PST working-hour overlap
  • Calm and organized under pressure
  • 3+ years in recruitment operations or coordination (Preferred)
  • Exposure to sourcing, screening, or recruiting workflows (Preferred)
  • Startup, agency, or high-growth environment experience (Preferred)
  • Strong reporting or analytics skills (Preferred)
  • Familiarity with US hiring practices and contractor roles (Preferred)
  • Process improvement or operations background (Preferred)

Benefits

  • Competitive Salary: Based on experience and skills
  • Remote Work: Fully remote — work from anywhere
  • Generous PTO: In accordance with company policy
  • Direct Mentorship: Access to global industry leaders
  • Learning & Development: Continuous growth resources
  • Global Networking: Work with international teams
  • Health Coverage (Philippines only): HMO after 3 months (full-time)

Related Categories

Related Job Pages

More Recruitment Jobs

OtherRemoteTeam 1,001-5,000H1B Sponsor

• Own full-cycle recruiting for Sales and broader GTM roles, with flexibility to support additional functions as needed • Partner with Sales leaders to develop thoughtful, data-informed hiring strategies • Build strong, diverse pipelines for Commercial and Enterprise roles through proactive sourcing and creative outreach • Engage and convert passive talent through personalized, high-quality candidate experiences • Lead structured interview processes that prioritize quality of hire and long-term impact • Provide consultative guidance on role scoping, calibration, interview design, and decision-making • Partner on offer strategy, compensation alignment, approvals, and closing • Stay current on market trends across SaaS and revenue hiring landscapes • Continuously improve recruiting workflows, candidate experience, and stakeholder partnership

United States
$80K - $100K / year
Job Closed
OtherRemoteTeam 10,001+H1B Sponsor

• Collaborate with the Talent Acquisition Consultants and Hiring Managers to develop and execute tactical sourcing strategies • Identify potential candidates through creative sourcing methods • Call, screen, and qualify candidates • Gain knowledge of the business supported • Drive partnerships with Talent Acquisition and the business • Provide an exceptional hiring manager and candidate experience • Full-cycle recruiting as needed to meet business needs

United States
$79.4K - $112.2K / year
Job Closed
Full TimeRemoteTeam 51-200H1B No Sponsor

• Manage the full recruiting lifecycle across a variety of open roles helping management find, hire, and retain quality talent. • Grow and foster high-touch relationships with a database of qualified active and passive talent to pull from as new positions open up. • Stay active with current job boards, social networks, and platforms to find talent, and plan, create, and release job descriptions and announcements. • Work and form relationships with internal management teams to know the ins and outs of their departments and better understand their hiring needs and job specifications. • Develop and release job postings on platforms, such as social media and job boards. • Utilize knowledge of multiple recruiting sources and execute innovative recruiting strategies to find quality candidates and prospects for new business. • Screen resumes and prospects, qualify, interview, and manage candidates throughout the interview process from prepping before interviews to assist with final offer negotiation. • Maintain a database of candidate records, including active and passive prospects, hired and fired employees, and other candidate relationships. • Follow up on interview process status and update records in the internal database.

Egypt
Job Closed
Best Friends Animal Society logo

Director of Talent Acquisition

Best Friends Animal Society

Best Friends Animal Society is a national 501(c)(3) nonprofit organization and the only one of its kind in the country exclusively dedicated to eliminating the

Recruitment114 days ago

• Lead, manage, and develop the talent acquisition team. • Provide mentorship, guidance, and strategic direction while overseeing performance and fulfilling all supervisory responsibilities. • Identify and implement strategic initiatives that strengthen and modernize the recruitment function, ensuring talent acquisition practices align with organizational priorities. • Optimize the internal HCM system to reduce redundancy, streamline workflows, and enable a more targeted and effective approach to applicant flow management. • Partner closely with organizational leaders, People & Culture partners, talent acquisition partners, and other key stakeholders to address workforce planning and position management. • Develop and recommend effective sourcing strategies to attract the most qualified candidates, leveraging technology, social media, job boards, professional networks, and industry events. • Ensure seamless, efficient, positive, and customer service-oriented experience for hiring managers and candidates throughout the recruitment lifecycle. • Strengthen and promote Best Friends’ employer brand to attract high-performing, mission-aligned talent and reinforce the organization’s reputation as an employer of choice. • Analyze talent acquisition data to identify trends, uncover opportunities, and make data-informed recommendations and decisions. • Adjudicating background check results; familiarity of the FCRA requirements around adverse action notifications • Ensure compliance with all federal, state, and local regulations impacting talent acquisition, job classification, and compensation practices. • Maintain strict confidentiality when handling sensitive information. • Perform other duties as assigned.

United States
$125K - $135K / year
Job Closed