Role Description Join a dynamic multi-brand consumer goods company as Executive Assistant to the CEO, supporting both business and limited personal initiatives. This associate-level position emphasizes business execution, organization, and proactive support across diverse company operations. The role offers significant growth potential in a fast-paced environment where anticipating needs and driving initiatives forward is essential. Strong written communication skills, particularly email drafting, are critical for success. This is a long-term opportunity for a self-starter who thrives on independence and comprehensive executive support. - Provide comprehensive executive support to the CEO across business operations and select personal tasks - Execute business initiatives with precision while maintaining organizational systems and processes - Anticipate executive needs and proactively address potential gaps before they impact operations - Draft and manage high-level communications, ensuring clear and professional correspondence - Coordinate and oversee multiple projects simultaneously to prevent initiatives from stalling Qualifications - Minimum 1–2 years of professional experience as a business-focused executive assistant - Demonstrated proactive work style with the ability to anticipate needs and take initiative with minimal oversight - Proven experience managing complex executive calendars using digital scheduling tools - Strong proficiency in professional email communication, including inbox management and triage - Experience with task tracking and building systematic follow-up and reminder processes - Ability to organize and maintain professional documents, including presentations, contracts, and business briefs - Advanced proficiency with Gmail, Google Calendar, Google Docs/Sheets, Asana, and Slack - Some college coursework or equivalent professional training preferred - Prior experience supporting founders or C-suite executives is a plus - Background in e-commerce, retail, or startup environments is preferred - Ability to balance business operations support with occasional limited personal assistance tasks, as needed Benefits - Access to a $200k+ perk marketplace with instant discounts on 150+ services - Access up to 50% of approved earnings before payday (no credit checks or fees) - On-time, in-currency pay

Company Overview Our client is a U.S.-based, AI-powered company focused on making legal work faster, smarter, and more accessible. Backed by experienced operators and built by a distributed global team, they are scaling quickly with a strong focus on execution, ownership, and long-term impact. Your Role As the Executive Assistant, you’ll act as a force multiplier for the CTO — ensuring their time is optimized, priorities are clear, and nothing falls through the cracks. This is a high-responsibility role where you’ll manage both professional and personal operations, make prioritization decisions, and operate with a high level of trust and autonomy. You’ll: - Own and manage the CTO’s calendar and inbox, including drafting responses and making prioritization decisions - Coordinate meetings across multiple time zones, resolving conflicts proactively - Plan and execute complex travel arrangements (multi-location, multi-person) - Track tasks, follow-ups, and priorities across conversations and tools - Handle personal logistics such as appointments, errands, and scheduling - Conduct research on tools, vendors, and services when needed - Maintain organization across tools like Notion, Slack, and Google Workspace - Suggest and implement improvements to systems, workflows, and processes You Bring: - 3+ years supporting C-level executives or founders in fast-paced environments - Proven experience managing inbox, calendar, and scheduling independently - Strong executive judgment and ability to make decisions without constant check-ins - Exceptional organization and attention to detail - Experience coordinating complex travel and logistics - Strong written and spoken English communication - High level of discretion, professionalism, and reliability - Comfort with tools like Notion (strongly preferred), Google Calendar, Slack - Ability to work with Pacific Time overlap What’s Offered: - 💰 Competitive compensation based on experience - 🕗 Full-time role with Pacific Time overlap - 🌎 100% remote (LATAM-based candidates) - 🤝 High-trust, long-term collaboration with experienced founders - 🚀 Direct impact on executive effectiveness and company operations - 🧭 A role with clear ownership and day-to-day visibility Interview Process: 1️⃣ Intro Chat (Atomic HR) – 20-minute conversation on fit and experience 2️⃣ Short Assessment – Evaluate communication and organization 3️⃣ Team Interview – Real-world scenarios and collaboration style 4️⃣ Final Interview – Conversation with the CTO 5️⃣ Offer 🎉

• Maintain and manage the attorney’s calendar. • Schedule meetings, calls, and deadlines accurately. • Ensure all appointments are organized and up to date. • Handle client intake processes and gather initial information. • Answer and return client calls during afternoon coverage hours. • Communicate professionally with clients via phone and email. • Organize and maintain case files within Google Workspace. • Ensure documents are properly named, stored, and accessible. • Maintain clean and structured digital file systems. • Assist with preparation of basic legal documents and correspondence. • Format and organize documents as directed by the attorney. • Support general administrative tasks related to case management. • Help ensure all tasks and deadlines are tracked and completed.

• Manage complex, cross-timezone diaries for senior stakeholders. • Draft, triage, and organise inboxes across both Gmail and Outlook. • Handle ad hoc research tasks, document preparation, data entry, and process tracking across Google Workspace and Microsoft 365. • Prep agendas, take notes, follow up on actions. • Help build and maintain systems that keep the team running smoothly as we grow.