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Empowering Transformative Change in the Built Environment.
Project Billing Senior Associate
Location
United States
Posted
92 days ago
Salary
$63K - $76.7K / year
Seniority
Senior
No structured requirement data.
Job Description
Project Billing Senior Associate
DLB Associates
Position Title: Project Billing Senior Associate Position Location: Remote - work virtually from anywhere in the United States Job Summary The Project Billing Senior Associate is responsible for managing the complete billing lifecycle for assigned projects. This role ensures accurate and timely invoicing in accordance with contract terms while partnering with Project Managers to monitor financial performance, manage WIP, and support margin goals. Essential Functions Project Accounting (75%) - Prepare and issue client invoices for T&M, Fixed Fee, Milestone, and Cost-Plus contracts - Review and validate time entries, expenses, subcontractor costs, and supporting documentation - Interpret contract terms to ensure billing compliance - Monitor unbilled revenue and WIP; proactively drive timely billing - Track retainage and ensure proper release - Partner with Project Managers on billing schedules, project performance, and margin awareness - Resolve billing discrepancies and client inquiries - Support month-end and year-end close activities related to revenue and billing - Maintain documentation and audit-ready billing support Audit / Process Improvements (25%) - Analyze billing, cost, and revenue variances - Analyze billed vs. projection and reporting on variances - Ensure project data accuracy by monitoring reporting and auditing projects as needed - ERP master user to review current processes and provide insight for further automation, workflow or process improvements. Completion of Assigned Tasks and Deliverables on Time and on Budget - Performs other related duties as assigned Position Requirements (Intermediate level for all the following) - Experience with multiple contract types (T&M, Fixed Fee, Milestone, Cost-Plus) - Skilled using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams) - Strong understanding of revenue recognition fundamentals - Ability to work successfully in a remote environment thru effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace - Ability to communicate verbally and in writing technical and non-technical information - Ability to identify problems, evaluate alternatives and implement effective solutions - Ability to accurately prepare, update and maintain records, files and reports - Ability to work under pressure and meet close deadlines - Organizational skills, with the ability to manage multiple tasks simultaneously Physical Demands The following physical demands must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is - Frequently required to remain in a stationary position - Frequently moving through home office, facility and other environments - On occasion the employee may move equipment or other items weighing up to 25 pounds Travel / Relocation Requirements - Up to 5%, this may include travel to any or all 50 US states - Travel is defined as physically leaving home on behalf of business activities including but not limited to client sites, meetings with other employees, meetings for business development purposes, running errands on behalf of the business, attending industry conferences, etc. Education / Experience - Bachelor’s degree in finance, accounting or related field PLUS - Minimum of 2 years of experience in project accounting or billing and experience with accounting software (ERP / billing software experience with VantagePoint a plus) Benefits DLB Associates offers a very competitive benefits package; highlights include - Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option) - Flex spending accounts (FSA) - Dental and vision plans - Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26 - 401k with company match and self-directed brokerage account option - PTO including additional paid time off during the last week of the year - Company paid life insurance coverage for employees and their eligible dependents - Short and long-term disability, AD&D coverage - Professional development opportunities, tuition reimbursement and professional licensing assistance - Paid parental leave after one year of employment CO, CA, IL, NY, WA, and Washington DC residents only: In accordance with CO, CA, IL, NY, WA, and Washington DC law, the range provided is DLB's reasonable estimate of the base compensation for this role. The actual amount may differ based on non-discriminatory factors such as experience, knowledge, skills, abilities, and location. DLB Associates is an EEO/Affirmative Action Employer and participates in the E-Verify program with the Department of Homeland Security. We encourage diversity in our workforce. Are you ready to challenge yourself and redefine standards in the AEC industry? Apply now and join our award-winning team! NOTICE TO THIRD PARTY AGENCIES: DLB does not accept unsolicited resumes from recruiters, employment agencies, or other staffing services. Unsolicited resumes include any resume or hiring document sent to DLB in the absence of a signed Service Agreement where DLB has expressly requested recruitment/staffing services specific to the position at hand. Any unsolicited resumes, including those submitted to hiring managers or other business leaders, will become the property of DLB and DLB will have the right to hire that candidate without reservation – no fee or other compensation will be owed or paid to the recruiter, employment agency, or other staffing service.
Job Requirements
- Experience with multiple contract types (T&M, Fixed Fee, Milestone, Cost-Plus)
- Skilled using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams)
- Strong understanding of revenue recognition fundamentals
- Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness, and resourcefulness in a distraction-free workspace
- Ability to communicate verbally and in writing technical and non-technical information
- Ability to identify problems, evaluate alternatives, and implement effective solutions
- Ability to accurately prepare, update, and maintain records, files, and reports
- Ability to work under pressure and meet close deadlines
- Organizational skills, with the ability to manage multiple tasks simultaneously
- Bachelor’s degree in finance, accounting or related field
- Minimum of 2 years of experience in project accounting or billing and experience with accounting software (ERP / billing software experience with VantagePoint a plus)
Benefits
- Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option)
- Flex spending accounts (FSA)
- Dental and vision plans
- Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26
- 401k with company match and self-directed brokerage account option
- PTO including additional paid time off during the last week of the year
- Company paid life insurance coverage for employees and their eligible dependents
- Short and long-term disability, AD&D coverage
- Professional development opportunities, tuition reimbursement and professional licensing assistance
- Paid parental leave after one year of employment
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