Job Closed
This listing is no longer active.
Personalizing Precision Oncology
Events Manager
Location
California
Posted
162 days ago
Salary
$123K - $145K / year
Seniority
Lead
Job Description
Events Manager
Personalis, Inc.
• Own the full logistical lifecycle for the global events calendar, ensuring all deadlines, shipping manifests, and vendor contracts are executed flawlessly. • Coordinate the physical setup and technical readiness for trade shows and events. • Partner with external agencies to oversee the inventory and deployment of all event-related assets, including booth hardware and localized literature. • Act as the logistical liaison for patient advocacy groups to incorporate the patient voice into our event presence. • Facilitate social media event coverage by managing promotional posts, on-site filming, booth photography, and digital lead-gen prompts. • Lead the logistics for patient, clinician, or biopharma-centric podium presentations and roundtables support trade shows and conferences. • Support the Director in the tactical rollout of messaging strategies, ensuring that booth graphics, digital signage, and handouts are tailored to the specific audience (biopharma, clinicians, patients). • Take full ownership of Tier 3 conferences and provide project management support for the Director on Tier 1 and 2 conferences. • Manage the global events budget, providing the Director with monthly reconciliations, ROI data, and meticulous expense tracking. • Organize and facilitate pre-conference briefings, ensuring the sales and medical teams are trained on booth flow, lead capture tech, and the schedule of events. • Cross-functional collaboration internally, including Medical Affairs, Biopharma, Clinical Sales.
Job Requirements
- A Bachelor’s degree is required, Master’s degree preferred.
- 8 years relevant work experience with 5+ years of event management experience, specifically within Biotech, Life Sciences, or Clinical Diagnostics.
- Proven ability to manage co-branded events or complex partnerships (experience with diagnostic lab partnerships is a major plus).
- High proficiency in event management software (Cvent, Bizzabo, etc.) and CRM integration (Salesforce) for lead tracking.
- A proactive leader who can anticipate a logistical hurdle before it happens and has the grit to execute under tight deadlines.
- Strong vendor management and negotiation skills.
- Ability to build internal trust across all levels of the organization.
- Willingness to travel up to 50%.
Benefits
- Medical
- Dental
- Vision
- 401(k) match
- ESPP
- Tuition reimbursement
- Sick/vacation time
- Commuter benefits/EV charging stations
- Onsite gym
- Wellness benefits
Related Guides
Related Categories
Related Job Pages
More Events Jobs
Preventive Medicine Physician
PrenuvoSaving lives with breakthrough proactive cancer & major disease screening
• Conduct telehealth consults with patients following their Prenuvo scan, providing insight and guidance on their imaging results and preventive health strategies. • Educate patients on lifestyle interventions, early disease detection, and health optimization strategies based on imaging findings. • Collaborate with radiologists and other specialists to enhance the patient journey from screening to actionable preventive care. • Engage with developing clinical practices that may be ever-evolving to meet the needs of our mission to transform healthcare from reactive to proactive. • Adopt and master new technologies and resources to give our patients further insight into their health. • Work across multiple medical disciplines to better define and standardize the Prenuvo model of preventative care across our network.
Event Manager – 6 months FTC
KinstaPremium App, Database, & Managed WordPress Hosting. Seamless setup, world-class tech stack, and 24/7/3 expert support
• Plan and execute in-person and virtual events in North America, primarily supporting partner and agency-focused initiatives. • Own the end-to-end execution of assigned events, including timelines, logistics, vendor coordination, and on-site support. • Coordinate event materials and assets (booth setup, swag, printed materials) in collaboration with Marketing and Design. • Support pre-event preparation, including attendee list handling, internal briefs, and coordination with Sales and Partnerships. • Represent Kinsta at events, supporting conversations at booths and partner gatherings. • Ensure accurate lead capture and timely post-event follow-up in HubSpot, in close collaboration with Sales and Partnerships. • Track basic event budgets and expenses, ensuring alignment with agreed plans. • Collect feedback and summarize event outcomes to help improve future events. • You will also help with supporting smaller relationship-driven events such as agency dinners and co-hosted meetups. • Assist with sponsored conferences and larger industry events as needed. • Help improve event processes, documentation, and run books over time.
• Plan and execute trade show and event strategies that align with Drake Software’s goals and brand. • Manage event logistics, including booth design, shipping of materials, printed collateral, and promotional items. • Negotiate vendor contracts and ensure timely delivery of services and materials. • Collaborate with demand generation and sales teams on pre-event promotion, outreach, and registration strategies. • Oversee on-site lead capture strategy, booth engagement tactics, and attendee experience. • Own post-event follow-up processes, including lead quality review, reporting, and performance analysis. • Coordinate the design, production, and delivery of new booth materials and signage to ensure a fresh, professional appearance. • Work closely with sales to set lead capture goals and optimize strategies to drive qualified leads. • Onboard and guide team members responsible for on-the-ground event execution. • Lead end-to-end execution of assigned tradeshows, including booth design and updates, show services, shipping, AV, and on-site operations. • Develop and implement strategies to maximize lead capture at events.
• This space is meant to be casual in tone • No need to dress very formally • Space for us to be ourselves and get to know each other • Learn about exciting opportunities within reach




