This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Pavago seeks a Payroll Accountant to manage payroll operations for client organizations. This role is critical for ensuring employees are paid accurately and on time, taxes are filed correctly, and records are compliant and audit-ready. You will handle the end-to-end payroll lifecycle, integrating payroll data with accounting systems, resolving discrepancies, and delivering high-quality reporting. Responsibilities - Payroll Processing: - Administer bi-weekly, semi-monthly, or monthly payrolls for 50–500 employees. - Validate employee time entries, overtime, bonuses, and deductions before each run. - Process payroll through systems like ADP, Paychex, Gusto, QuickBooks Payroll, or BambooHR. - Journal Entries & Reconciliations: - Post payroll transactions into QuickBooks, NetSuite, or Xero. - Reconcile payroll clearing accounts with bank statements. - Record benefit deductions and employer contributions accurately. - Tax & Compliance: - Prepare and submit payroll taxes at federal, state, and local levels. - File quarterly/annual forms (941, W-2, 1099, state equivalents). - Track changes in labor/tax regulations and adjust processes accordingly. - Benefits Administration: - Reconcile healthcare, retirement, and other benefit contributions with provider invoices. - Ensure deductions align with employee elections and company policy. - Employee Support: - Respond to payroll inquiries (pay stubs, direct deposit, tax withholding changes) within SLA. - Assist employees with onboarding payroll setup. - Reporting: - Generate recurring payroll and headcount reports for HR and finance. - Support audits with detailed payroll documentation. - Provide variance analysis of payroll vs. budget. - Process Improvement: - Streamline workflows using Excel macros, payroll integrations, or APIs. - Document payroll SOPs for consistency and compliance. Qualifications - Precision with numbers and attention to detail. - Discretion in handling confidential data. - Ability to troubleshoot discrepancies under tight deadlines. - Proactive in ensuring compliance across multiple states or entities. Requirements - 2+ years payroll processing experience. - Hands-on use of at least one payroll system (ADP, Paychex, QuickBooks, Gusto, BambooHR). - Intermediate Excel/Google Sheets (pivot tables, VLOOKUP, reconciliations). - Knowledge of U.S. payroll tax regulations. Ideal Experience & Skills - Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC). - Multi-state or international payroll. - Experience reconciling payroll with accounting entries. - Familiarity with HRIS/payroll integrations (BambooHR, Zenefits, Workday). Key Metrics for Success (KPIs) - 100% payroll runs completed on schedule. - <1% error rate in payroll processing. - All tax filings completed before deadlines. - Payroll discrepancies resolved within 2 business days. Interview Process - Initial Phone Screen - Video Interview with Pavago Recruiter - Practical Task (e.g., reconcile sample payroll register to bank file, resolve 3 discrepancies) - Client Interview - Offer & Background Verification

• Process payroll for employees accurately and on schedule using Workday. • Review payroll data including hours worked, deductions, bonuses, and commissions. • Ensure compliance with payroll laws, tax regulations, and company policies. • Maintain and update payroll records, employee information, and tax documentation. • Investigate and resolve payroll discrepancies in a timely manner. • Coordinate with HR and Finance teams regarding employee changes, benefits, and compensation updates. • Prepare payroll reports and assist with audits as needed. • Manage garnishments, deductions, and payroll adjustments. • Ensure confidentiality and security of payroll information.

• Directs, manages, and oversees the day-to-day payroll operations for a multi-state organization • Manages, mentors, motivates, and develops Payroll Team Members; leads by example in actions and decisions with excellent soft skills • Plans strategically with strong organizational and time management skills • Maintains accurate payroll records for each payroll processed • Maintains team member confidence and protects payroll operations by keeping confidential information • Reconciles bi-weekly file feeds and funding as it pertains to 401k, HSA, and FSA files • Resolves issues and answers payroll-related questions for team members • Collaborates with HR & Accounting teams • Works with and coordinates auditor requests and other third-party vendors • Participates in payroll testing, training, and documentation • Advises organization of impending legislative changes and provides updates regularly • Performs processing when required • Interfaces with state level agencies regarding payroll matters

Full-time • Competitive Pay & Benefits About The Outreach Team The Outreach Team is a firm that specializes in face-to-face canvassing. We partner with organizations working to solve some of the biggest problems facing our society -- from protecting human rights to fighting climate change -- and help them build the resources they need to make an impact. We are a people-powered enterprise; our campaigns are effective because we hire diverse teams of talented people, invest in our staff, and treat them well. The Senior Payroll Coordinator is a full time position for an experienced project and people manager who loves administration, data and technology. The position is remote within the U.S. and may involve 0-10 days per year of travel. Unfortunately we can’t hire people who would be working from these states: Alabama, Alaska, Hawaii, Idaho, Kansas, Missouri, Montana, North Dakota, South Dakota, Utah, West Virginia. Timeline: We are looking to fill this role quickly and it will go until mid November 2026. Responsibilities Staff Management - Hire and manage a small team of part-time administrative staff who will be responsible for assisting you with payroll processing tasks. - Work with the Payroll Director to determine expected workload needs. Hire and train new administrators as necessary. - Develop and facilitate new staff trainings for your team - Develop and execute regular meetings and training focused on skills, approaches and best practices relevant to each stage of the projects. - Maintain high performance standards and provide ongoing feedback and evaluation to your staff. - Hold staff accountable and have tough conversations when necessary - Treat staff with empathy and respect and ensure the managers you supervise do the same. - Build and maintain a team culture that centers equity and justice. Project Management within your team - Ensure your team manages payroll and administrative tasks with urgency, efficiency, and accuracy - Ensure your team conducts daily checks to confirm data has been logged correctly - Does weekly and daily checks to make sure everything done by hourly staff is on track and working - Get to know and understand systems and drives use of the tools - Manage, project and report on hours needed for backup, manage getting coverage when needed - Work with the PA team to address any data quality issues discovered each payroll cycle, including working with finance to issue any needed pay corrections - Provide back-up capacity on administrative forms and payroll as needed - Help part time administrators troubleshoot ADP issues and train them on how to prevent or solve them in the future - On call for assistance and back up for any needs or trouble shooting during and leading up to the payroll cycle (especially as it relates to ADP) Project Management with Campaign Leadership - Establish positive relationships and regular communication with project leadership to ensure the administrative functions of the project are running smoothly - Manage biweekly payroll process for hourly staff, work with campaign leadership to ensure pay is accurate and on time - Run group meetings with in office admin directors from all projects once per week - Meet with in office admin directors 1 on 1 as needed - Work with the campaign leadership to address any data quality issues discovered each payroll cycle - Become an expert in payroll systems and drive use of the tools Administration, Data & Tech accuracy and efficiency - Overall oversight of the biweekly payroll process for hourly staff, ensuring that all paysheets are approved, uploaded into ADP, reviewed, and that pay and tax information in ADP is accurate. - Responsible for bottom lining the quality of data that is used for the payroll and benefits processes. - Drive development and innovation of administrative processes and systems - Point person on development work as we further automate processes dealing with ADP and other parts of the recruitment, payroll and compliance processes - Bottomline for cutting costs and increasing efficiency in hourly payroll processes, maintain and drive project list for improvements and upgrades - Troubleshoot existing issues in our processes - Help develop cleaner data in the upload processes in conjunction with the recruitment department - Train admin and field staff on new systems or upgrades as we make more efficient or effective processes - Answer questions as needed from the PA and Field teams to ensure processes and procedures are inline with company standards - Be the go-to expert for any ADP questions regarding hourly onboarding, offboarding, and pay - Setup for redundancy and admin self-sufficiency: Develop process docs, guides, and manuals for how to do all things in admin and new systems/processes Misc - Special projects - Adjust responsibilities as we expand and contract, taking on the lion’s share of the part time administrative work during non-campaign times. - Support other people departments as needed. - Manage library of process docs and trainings for administrative processes. Qualifications - At least three years of staff management experience, especially in payroll, campaigns, canvass operations, or field organizing. - At least five years of project management experience, especially in operations and administration. - Fluency in G Suite, particularly Google Sheets - Have a Project Manager/ Administrative mindset -- meaning you are organized, responsive, know how to create a thoughtful and thorough plan, and hit the deadlines you’ve outlined - Extremely detail-oriented: you catch small and large errors that most people miss - ADP experience preferred, but not required. - Demonstrated experience centering equity and justice in your work Compensation This is a salaried position with a range of $55,000-$70,000 per year depending on experience. We offer benefits including fully paid health care, vacation and sick days. Hours Expectations This job follows the payroll cycle and so requires some weekend work. The Senior Payroll Coordinator should expect to work 6 days per week. They are expected to be fully working on Saturdays during campaign season and on-call on Saturdays during non-campaign season. At The Outreach Team, we prioritize equity and inclusion. We are an equal opportunity employer and we strongly encourage Black, indigenous, people of color, women, people with previous felony convictions, members of the LGBTQIA+ community, and others who identify with underrepresented groups to apply. Please note: We want to hire people of all gender identities. This hiring platform (JazzHR) does not allow us to add in specific options for gender identities outside of the binary, but we are currently working with them to find a solution.