• Directs, manages, and oversees the day-to-day payroll operations for a multi-state organization • Manages, mentors, motivates, and develops Payroll Team Members; leads by example in actions and decisions with excellent soft skills • Plans strategically with strong organizational and time management skills • Maintains accurate payroll records for each payroll processed • Maintains team member confidence and protects payroll operations by keeping confidential information • Reconciles bi-weekly file feeds and funding as it pertains to 401k, HSA, and FSA files • Resolves issues and answers payroll-related questions for team members • Collaborates with HR & Accounting teams • Works with and coordinates auditor requests and other third-party vendors • Participates in payroll testing, training, and documentation • Advises organization of impending legislative changes and provides updates regularly • Performs processing when required • Interfaces with state level agencies regarding payroll matters

Full-time • Competitive Pay & Benefits About The Outreach Team The Outreach Team is a firm that specializes in face-to-face canvassing. We partner with organizations working to solve some of the biggest problems facing our society -- from protecting human rights to fighting climate change -- and help them build the resources they need to make an impact. We are a people-powered enterprise; our campaigns are effective because we hire diverse teams of talented people, invest in our staff, and treat them well. The Senior Payroll Coordinator is a full time position for an experienced project and people manager who loves administration, data and technology. The position is remote within the U.S. and may involve 0-10 days per year of travel. Unfortunately we can’t hire people who would be working from these states: Alabama, Alaska, Hawaii, Idaho, Kansas, Missouri, Montana, North Dakota, South Dakota, Utah, West Virginia. Timeline: We are looking to fill this role quickly and it will go until mid November 2026. Responsibilities Staff Management - Hire and manage a small team of part-time administrative staff who will be responsible for assisting you with payroll processing tasks. - Work with the Payroll Director to determine expected workload needs. Hire and train new administrators as necessary. - Develop and facilitate new staff trainings for your team - Develop and execute regular meetings and training focused on skills, approaches and best practices relevant to each stage of the projects. - Maintain high performance standards and provide ongoing feedback and evaluation to your staff. - Hold staff accountable and have tough conversations when necessary - Treat staff with empathy and respect and ensure the managers you supervise do the same. - Build and maintain a team culture that centers equity and justice. Project Management within your team - Ensure your team manages payroll and administrative tasks with urgency, efficiency, and accuracy - Ensure your team conducts daily checks to confirm data has been logged correctly - Does weekly and daily checks to make sure everything done by hourly staff is on track and working - Get to know and understand systems and drives use of the tools - Manage, project and report on hours needed for backup, manage getting coverage when needed - Work with the PA team to address any data quality issues discovered each payroll cycle, including working with finance to issue any needed pay corrections - Provide back-up capacity on administrative forms and payroll as needed - Help part time administrators troubleshoot ADP issues and train them on how to prevent or solve them in the future - On call for assistance and back up for any needs or trouble shooting during and leading up to the payroll cycle (especially as it relates to ADP) Project Management with Campaign Leadership - Establish positive relationships and regular communication with project leadership to ensure the administrative functions of the project are running smoothly - Manage biweekly payroll process for hourly staff, work with campaign leadership to ensure pay is accurate and on time - Run group meetings with in office admin directors from all projects once per week - Meet with in office admin directors 1 on 1 as needed - Work with the campaign leadership to address any data quality issues discovered each payroll cycle - Become an expert in payroll systems and drive use of the tools Administration, Data & Tech accuracy and efficiency - Overall oversight of the biweekly payroll process for hourly staff, ensuring that all paysheets are approved, uploaded into ADP, reviewed, and that pay and tax information in ADP is accurate. - Responsible for bottom lining the quality of data that is used for the payroll and benefits processes. - Drive development and innovation of administrative processes and systems - Point person on development work as we further automate processes dealing with ADP and other parts of the recruitment, payroll and compliance processes - Bottomline for cutting costs and increasing efficiency in hourly payroll processes, maintain and drive project list for improvements and upgrades - Troubleshoot existing issues in our processes - Help develop cleaner data in the upload processes in conjunction with the recruitment department - Train admin and field staff on new systems or upgrades as we make more efficient or effective processes - Answer questions as needed from the PA and Field teams to ensure processes and procedures are inline with company standards - Be the go-to expert for any ADP questions regarding hourly onboarding, offboarding, and pay - Setup for redundancy and admin self-sufficiency: Develop process docs, guides, and manuals for how to do all things in admin and new systems/processes Misc - Special projects - Adjust responsibilities as we expand and contract, taking on the lion’s share of the part time administrative work during non-campaign times. - Support other people departments as needed. - Manage library of process docs and trainings for administrative processes. Qualifications - At least three years of staff management experience, especially in payroll, campaigns, canvass operations, or field organizing. - At least five years of project management experience, especially in operations and administration. - Fluency in G Suite, particularly Google Sheets - Have a Project Manager/ Administrative mindset -- meaning you are organized, responsive, know how to create a thoughtful and thorough plan, and hit the deadlines you’ve outlined - Extremely detail-oriented: you catch small and large errors that most people miss - ADP experience preferred, but not required. - Demonstrated experience centering equity and justice in your work Compensation This is a salaried position with a range of $55,000-$70,000 per year depending on experience. We offer benefits including fully paid health care, vacation and sick days. Hours Expectations This job follows the payroll cycle and so requires some weekend work. The Senior Payroll Coordinator should expect to work 6 days per week. They are expected to be fully working on Saturdays during campaign season and on-call on Saturdays during non-campaign season. At The Outreach Team, we prioritize equity and inclusion. We are an equal opportunity employer and we strongly encourage Black, indigenous, people of color, women, people with previous felony convictions, members of the LGBTQIA+ community, and others who identify with underrepresented groups to apply. Please note: We want to hire people of all gender identities. This hiring platform (JazzHR) does not allow us to add in specific options for gender identities outside of the binary, but we are currently working with them to find a solution.

• Process monthly payroll for ~150 international assignees using US ADP, ensuring accuracy and full compliance with internal policies and US federal payroll requirements. • Collate, validate and reconcile payroll data; prepare payroll outputs and distribute required reports. • Own and maintain the monthly COLA (Cost of Living Adjustment) data. • Respond to employee and provider payroll queries promptly and professionally. • Maintain a strong working knowledge of current US payroll and IRS legislation. • Liaise directly with the IRS to resolve payroll or filing issues. • Support internal and external audits, including Form 990 and donor/insurance audits. • Work with Finance on payroll journals, control account reconciliations and variance analysis. • Collaborate with our payroll software provider (ADP) to troubleshoot and resolve system issues. • Work closely with P&C (HR) and Finance colleagues on payroll submissions and approvals. • Provide coaching and guidance to Operations teams to improve payroll accuracy and understanding. • Communicate monthly payroll deadlines and updates to relevant parties. • Interact with Retirement Plan administrators and periodically manage eligibility communications. • Prepare COLA review data and update records bi-annually. • Conduct education-related deduction audits every six months. • Complete end-of-year reconciliations for US nationals and process required adjustments.

Toast creates technology to help restaurants and local businesses succeed in a digital world, helping business owners operate, increase sales, engage customers, and keep employees happy. Our People and Places team's ambition is that our People Experience is a key differentiator and reason for candidates to choose Toast and employees to stay at Toast, as much as our Products are today. Our People Products team goal is to amplify the People Team’s ambition by developing AI-powered conversational self-service products to deliver personalized employee experiences and insights in the flow of work through cloud based scalable, integrated, compliant products to unleash productivity and boost engagement of Toasters and possibly also ship to Toast customers. We are seeking a strategic and product-minded Principal Workday Architect to join our People Products team. In this role, you will report to the Sr. Manager of People Products, and drive the vision, design, and delivery of Workday solutions that power our employee experience and operational excellence. You'll work closely with People, Total Rewards, Finance, and IT stakeholders to align Workday configurations and integrations with business goals, ensuring solutions are scalable and successfully adopted. A day in the life (Responsibilities) System Configuration & Process Optimization - Architect Global Benefits and Absence Plans: Own the strategic design and configuration of all absence and benefit plans, plan types, coverage levels, and complex eligibility rules, ensuring alignment with global and regional philosophies - Lead Enrollment Events: Configure and manage end-to-end Open Enrollment and Life Events/Change Benefits Events, defining workflow rules, validation processes, and the employee self-service experience - Own Carrier Integrations: Serve as the technical owner for the Workday Cloud Connect for Benefits, architecting and validating the secure and accurate transmission of enrollment and deduction data to external carriers. - Benefits-to-Payroll Integration: Ensure the seamless integration of Benefit Deductions into Payroll, setting up the necessary Pay Components and mappings to guarantee accurate gross-to-net calculations and compliance (e.g., ACA reporting). Innovation / Art of Possibility - Evaluate and shape new project and product requests for strategic fit, technical feasibility, and alignment with enterprise system architecture - Act as a thought partner to senior leadership and a mentor to HRIS and business analysts, fostering a culture of continuous learning and architectural excellence Stakeholder Engagement - Serve as a strategic advisor to People, Total Rewards, Finance, and IT leaders, translating complex business needs into scalable, maintainable Workday solutions - Partner with stakeholders to define problem statements, assess business impact, and ensure alignment between technology investments and business priorities Compliance - Ensure Workday architecture, configurations, and change management processes meet SOX compliance and audit standards, partnering closely with internal audit, InfoSec, and compliance teams - Champion governance practices across the Workday ecosystem, balancing flexibility with control to enable secure and compliant innovation What you'll need to thrive (Requirements) - A minimum of ten (10) years of hands-on, expert-level Workday configuration experience. - At least seven (7) years of deep, primary functional expertise specifically within Workday Benefits and Absence for global companies - Mandatory: Proven architectural expertise in configuring and managing global Workday Benefits (Plan Setup, Eligibility, Enrollment Events, and Carrier Integrations). - Mandatory: Proven, hands-on architectural experience managing and expanding global Workday Absence - A minimum of ten (10) years of demonstrated experience architecting, building, and governing complex Workday security, reporting, and calculated fields within high-risk functional areas - Proven track record as a Principal Architect/Lead for at least two major global Workday Benefits & Absence programs - Expert-level knowledge of global labor compliance requirements and how they translate into integrated Workday/CloudPay configuration - Direct, end-to-end ownership of SOX-compliant programs and processes related to Benefits & Absence programs - Exceptional executive-level written and verbal communication and negotiation skills, with a proven ability to influence CFO, VP of People, and CIO-level stakeholders on high-risk decisions - Project management experience with a demonstrated ability to effectively manage several objectives simultaneously while prioritizing and executing technology roadmap plans - Collaborative problem-solving approach; leverages relationships and strong business acumen to understand not only the “what” the “why” behind requests; displays empathy for partner teams - Ability to work core EST hours AI at Toast At Toast, one of our company values is that we're hungry to build and learn. We believe learning new AI tools empowers us to build for our customers faster, more independently, and with higher quality. We provide these tools across all disciplines, from Engineering and Product to Sales and Support, and are inspired by how our Toasters are already driving real value with them. The people who thrive here are those who embrace changes that let us build more for our customers; it’s a core part of our culture. Our Total Rewards Philosophy We strive to provide competitive compensation and benefits programs that help to attract, retain, and motivate the best and brightest people in our industry. Our total rewards package goes beyond great earnings potential and provides the means to a healthy lifestyle with the flexibility to meet Toasters’ changing needs. Learn more about our benefits at https://careers.toasttab.com/toast-benefits. #LI-Remote The base salary range for this role is listed below. The starting salary will be determined based on skills and experience. In addition to base salary, our total rewards components include cash compensation (overtime, bonus/commissions, if eligible), benefits, and equity (if eligible). Pay Range $111,000—$178,000 USD How Toast Uses AI in its Hiring Process Throughout the hiring process, our goal is to get to know you. We use AI tools to support our recruiters and interviewers with tasks like note-taking, summarization, and documentation of interviews to ensure they can be fully focused on your conversation. All hiring decisions are made by people. Diversity, Equity, and Inclusion is Baked into our Recipe for Success At Toast, our employees are our secret ingredient—when they thrive, we thrive. The restaurant industry is one of the most diverse, and we embrace that diversity with authenticity, inclusivity, respect, and humility. By embedding these principles into our culture and design, we create equitable opportunities for all and raise the bar in delivering exceptional experiences. We Thrive Together We embrace a hybrid work model that fosters in-person collaboration while valuing individual needs. Our goal is to build a strong culture of connection as we work together to empower the restaurant community. To learn more about how we work globally and regionally, check out: https://careers.toasttab.com/locations-toast. Apply today! Toast is committed to creating an accessible and inclusive hiring process. As part of this commitment, we strive to provide reasonable accommodations for persons with disabilities to enable them to access the hiring process. If you need an accommodation to access the job application or interview process, please contact candidateaccommodations@toasttab.com. ------ For roles in the United States, it is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.