This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We are seeking a highly experienced Senior Executive Assistant to support two Co-CEOs, with the majority of support dedicated to one Co-CEO (≈70%) and additional support to the second Co-CEO (≈30%). This role goes beyond traditional administrative support. The ideal candidate will operate as a strategic partner and trusted extension of the executive, helping manage priorities, communications, and daily execution so leadership can remain focused on high-impact decisions. Success in this role requires someone who is extremely proactive, highly organized, and a strong critical thinker who can anticipate needs, manage shifting priorities, and communicate confidently with both internal and external stakeholders. The right person will also be comfortable drafting communications on behalf of the CEO, managing inboxes, and representing leadership with professionalism and discretion. Key Responsibilities - Executive Support & Priority Management: - Manage dynamic calendars, scheduling, and shifting priorities across two executives while ensuring critical meetings and deadlines are maintained. - Monitor tasks, commitments, and action items in real time to ensure nothing falls through the cracks. - Coordinate across internal teams and external stakeholders to keep projects and communications moving forward. - Communication & Executive Representation: - Draft, review, and send professional emails and communications on behalf of the CEO. - Manage inboxes and correspondence, ensuring responses reflect the executive’s tone, priorities, and voice. - Communicate confidently with partners, clients, and team members on behalf of leadership when appropriate. - Meeting & Project Coordination: - Prepare meeting agendas, research briefings, and relevant context ahead of calls. - Capture notes, action items, and next steps during meetings and track progress toward completion. - Help coordinate multiple projects and deliverables across different teams. - Strategic Research & Preparation: - Conduct research on prospects, partners, and clients to support executive meetings and decision-making. - Provide summaries, context, and insights that help leadership prepare for conversations and engagements. - Organization & Process Management: - Maintain strong organization across documentation, follow-ups, calendars, and project workflows. - Ensure consistent alignment between executives, team members, and external collaborators. Requirements - 3+ years of experience supporting founders, executives, or C-suite leaders in a Senior Executive Assistant or operations role, including experience managing priorities and communications for two or more executives simultaneously. - Strong experience supporting U.S.-based executives or companies (preferred). - Exceptional written and verbal English communication skills. - Ability to draft professional communications and emails on behalf of executives. - Proven ability to manage multiple priorities in fast-paced environments. - Strong critical thinking and problem-solving skills. - Highly proactive and self-directed, able to anticipate needs without constant instruction. - High level of discretion and trustworthiness when handling confidential information. Tools & Systems - Required: Google Workspace (Docs, Sheets, Calendar, Drive, Forms, etc.) - Preferred: Notion, Project management tools (Scoro, Asana, Monday, ClickUp, or similar) - Nice to Have: HubSpot Work Environment - Fully remote - Candidates must be available during U.S. Central or Eastern Time business hours - Reliable internet connection and professional remote setup required Compensation - Salary: $2,200 – $2,300 USD per month

• Manage complex calendars, priorities, and daily execution for the founding team • Ensure founders are fully prepared for meetings, decisions, and strategic conversations • Coordinate across departments to ensure leadership priorities move forward quickly • Manage and triage inboxes, Slack channels, and internal communications • Draft and respond to messages on behalf of leadership when appropriate • Ensure key messages and actions are followed up promptly • Organize leadership meetings and external calls • Prepare agendas, track action items, and ensure follow-through across teams • Coordinate with internal and external stakeholders globally • Manage international travel including flights, accommodations, and itineraries • Handle documentation, visas, and travel requirements • Ensure seamless execution of travel schedules • Assist founders in executing strategic initiatives and internal projects • Support cross-team coordination for company priorities • Track deliverables and ensure deadlines are met • Support founders with select personal administrative matters where required • Maintain strict confidentiality across all communications and information

• Manage the executive manager's calendar, ensuring focus on high-priority strategic topics • Screen requests, coordinate communications, and structure meeting agendas • Prepare briefs, materials, and presentations for meetings and leadership discussions • Manage travel arrangements and logistics • Take meeting notes, document decisions, and track follow-up actions • Ensure action items from leadership meetings are clearly assigned and completed • Support preparation and organization of leadership meetings, workshops, and events • Track key initiatives and action items across the Commercial organization • Follow up with teams to ensure deadlines and commitments are met • Highlight risks, delays, and blockers proactively • Maintain dashboards, task trackers, and status reports for leadership visibility • Structure and improve internal workflows and planning processes • Support cross-team coordination and information flow • Prepare brief summaries, reports, and presentation materials • Support data analysis and information gathering for leadership discussions • Maintain high standards of data organization and documentation within the team • Ensure the executive manager is fully prepared for key meetings and decisions

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We are hiring an Executive Assistant to support our CISO and the CIO reporting directly to the CISO. This role sits at the center of how we run Security, Compliance, and Risk and IT operations at Motive — from day-to-day execution and team operations, to board- and audit-facing work, to cross-functional initiatives with Product, Engineering, Legal, HR, and Finance. You will own core executive support (calendar, communications) and act as an operations partner to help the CISO, the CIO, and leadership team stay ahead of priorities, make fast decisions, and close the loop on critical work. The right person thrives in a fast-moving environment, is comfortable with highly confidential information, and brings strong judgment, follow-through, and attention to detail. What You'll Do: - Own complex calendar and time management - Manage a dynamic, multi-time-zone calendar for the CISO and the CIO; prioritize meetings, resolve conflicts, and design a predictable cadence for 1:1s, leadership reviews, and cross-functional forums. - Prepare, run, and follow through on key meetings - Coordinate agendas, materials, and attendees for staff meetings, exec reviews, steering committees, and board/audit-related sessions; capture decisions and action items; ensure owners and deadlines are tracked and met. - Enable smooth cross-functional coordination - Serve as a trusted point of contact for leaders and teams across Motive; schedule and sequence critical conversations; support vendor and partner meetings; handle sensitive topics with professionalism and discretion. - Manage logistics, travel, and events - Coordinate domestic and occasional international travel, onsite visits, team offsites, and external conferences; handle expense reports and basic budget tracking for the CISO and immediate leadership team. - Organize documentation and knowledge - Keep Security folders, documents, and templates organized (e.g., board materials, policies, hiring docs, program plans); ensure the right people have access and can find what they need quickly. Qualifications - 5+ years of experience as an Executive Assistant or similar role supporting VP- or C-level leaders in a fast-paced environment (technology, SaaS, or Security/Engineering orgs strongly preferred). - Exceptional organization and execution skills — able to manage multiple parallel priorities, anticipate needs, and drive tasks and projects from idea to completion with minimal supervision. - Strong written and verbal communication — comfortable drafting clear, concise emails, docs, and summaries for executives and cross-functional partners. - High judgment and discretion — proven track record handling confidential information (personnel, security incidents, board/audit topics) with care and professionalism. - Operational mindset and comfort with systems — advanced experience with Google Workspace (Calendar, Docs, Sheets, Slides), Slack, Zoom, and basic project-tracking tools; able to build and maintain simple trackers and reports. - Time zone and availability aligned to Pacific Time, with flexibility for occasional early/late meetings and support during high-priority events (e.g., incidents, board/audit preparation). Benefits - Creating a diverse and inclusive workplace is one of Motive's core values. - We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities, and perspectives.