• Manage the executive manager's calendar, ensuring focus on high-priority strategic topics • Screen requests, coordinate communications, and structure meeting agendas • Prepare briefs, materials, and presentations for meetings and leadership discussions • Manage travel arrangements and logistics • Take meeting notes, document decisions, and track follow-up actions • Ensure action items from leadership meetings are clearly assigned and completed • Support preparation and organization of leadership meetings, workshops, and events • Track key initiatives and action items across the Commercial organization • Follow up with teams to ensure deadlines and commitments are met • Highlight risks, delays, and blockers proactively • Maintain dashboards, task trackers, and status reports for leadership visibility • Structure and improve internal workflows and planning processes • Support cross-team coordination and information flow • Prepare brief summaries, reports, and presentation materials • Support data analysis and information gathering for leadership discussions • Maintain high standards of data organization and documentation within the team • Ensure the executive manager is fully prepared for key meetings and decisions

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We are hiring an Executive Assistant to support our CISO and the CIO reporting directly to the CISO. This role sits at the center of how we run Security, Compliance, and Risk and IT operations at Motive — from day-to-day execution and team operations, to board- and audit-facing work, to cross-functional initiatives with Product, Engineering, Legal, HR, and Finance. You will own core executive support (calendar, communications) and act as an operations partner to help the CISO, the CIO, and leadership team stay ahead of priorities, make fast decisions, and close the loop on critical work. The right person thrives in a fast-moving environment, is comfortable with highly confidential information, and brings strong judgment, follow-through, and attention to detail. What You'll Do: - Own complex calendar and time management - Manage a dynamic, multi-time-zone calendar for the CISO and the CIO; prioritize meetings, resolve conflicts, and design a predictable cadence for 1:1s, leadership reviews, and cross-functional forums. - Prepare, run, and follow through on key meetings - Coordinate agendas, materials, and attendees for staff meetings, exec reviews, steering committees, and board/audit-related sessions; capture decisions and action items; ensure owners and deadlines are tracked and met. - Enable smooth cross-functional coordination - Serve as a trusted point of contact for leaders and teams across Motive; schedule and sequence critical conversations; support vendor and partner meetings; handle sensitive topics with professionalism and discretion. - Manage logistics, travel, and events - Coordinate domestic and occasional international travel, onsite visits, team offsites, and external conferences; handle expense reports and basic budget tracking for the CISO and immediate leadership team. - Organize documentation and knowledge - Keep Security folders, documents, and templates organized (e.g., board materials, policies, hiring docs, program plans); ensure the right people have access and can find what they need quickly. Qualifications - 5+ years of experience as an Executive Assistant or similar role supporting VP- or C-level leaders in a fast-paced environment (technology, SaaS, or Security/Engineering orgs strongly preferred). - Exceptional organization and execution skills — able to manage multiple parallel priorities, anticipate needs, and drive tasks and projects from idea to completion with minimal supervision. - Strong written and verbal communication — comfortable drafting clear, concise emails, docs, and summaries for executives and cross-functional partners. - High judgment and discretion — proven track record handling confidential information (personnel, security incidents, board/audit topics) with care and professionalism. - Operational mindset and comfort with systems — advanced experience with Google Workspace (Calendar, Docs, Sheets, Slides), Slack, Zoom, and basic project-tracking tools; able to build and maintain simple trackers and reports. - Time zone and availability aligned to Pacific Time, with flexibility for occasional early/late meetings and support during high-priority events (e.g., incidents, board/audit preparation). Benefits - Creating a diverse and inclusive workplace is one of Motive's core values. - We are an equal opportunity employer and welcome people of different backgrounds, experiences, abilities, and perspectives.

• Performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organization policies and practices for a member of the Executive Leadership Team. • Prepares correspondence, memoranda, reports, etc. • Initiates routine and non-routine correspondence and memoranda. • Screens telephone calls and visitors, and resolves routine and complex inquiries. • Schedules appointments, meetings and travel itineraries, and coordinates related arrangements. • Prepares and distributes minutes of meetings. • May utilize the assistance of one or more support staff members on a reporting or project basis. • Operates a personal computer and appropriate software packages or its equivalent.

• Turn ideas into actionable plans, track progress, and keep initiatives moving. • Design workflows, SOPs, dashboards, and automations; troubleshoot tech issues. • Represent the founder with partners and collaborators; draft clear emails and calls. • Implement strategic initiatives, synthesize information, and build systems for long-term impact.