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Bonterra logo
Bonterra

We propel every doer of good to their peak impact.

Executive Assistant – CMO

Chief Marketing OfficerChief Marketing OfficerOtherRemoteSeniorTeam 1,001-5,000H1B No SponsorCompany SiteLinkedIn

Location

Florida + 2 moreAll locations: Florida | Ohio | Texas

Posted

101 days ago

Salary

$80K - $105K / year

Seniority

Senior

Bachelor DegreeEnglish

Job Description

Executive Assistant – CMO

Bonterra

• Manage Delegated Tasks: Review and approval on behalf of the CMO day-to-day administrative tasks within the HRIS (Workday) - i.e. approve time off requests. • Expense Reports: Prepare, review, and submit accurate expense reports, if applicable. • Presentation Materials: Develop and maintain presentation decks, ensuring alignment with the CMO’s tone, objectives, and strategic goals. • Ad Hoc Support: Respond to miscellaneous requests, including accessing files and coordinating special projects. • Comprehensive Travel Planning: Arrange and manage domestic and international travel for the CMO, including transportation, lodging, and detailed itineraries. • Event Logistics: Coordinate logistics for leadership offsites, Board meetings, and other events, including vendor negotiations, meal planning, transportation, and onsite technical needs. • Vendor Management: Secure favorable terms with hotels, transportation providers, and other vendors to ensure seamless experiences. • Scheduling: Manage the scheduling of leadership meetings, leadership offsites, and key cross-functional meetings. • Leadership Meeting Logistics: Oversee planning for leadership team offsites, including hotel and venue arrangements, agendas, attendee communication, and tracking action items. • Preparation & Follow-up: Ensure all meeting attendees are informed of agendas, key discussion points, and necessary pre-meeting preparation. • Send timely reminders and follow up with action items, ensuring accountability and resolution of deliverables. • Action Tracking: Track parking lot items, follow-ups, and deliverables for leadership meetings to ensure accountability and timely resolution. • Budget Monitoring: Partner with Finance to draft budgets, track adherence, and provide updates on hiring and resource allocation plans. • Invoice Approvals: Review and approve executive invoices for accuracy and adherence to budget guidelines. • Contract Routing: Manage contracts through procurement channels, ensuring timely processing and compliance with policies.

Job Requirements

  • Proven experience as an Executive Assistant or in a similar high-level support role, preferably working with C-suite executives.
  • Strong background in managing complex calendars, coordinating travel, and handling confidential information.
  • Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
  • Strong written and verbal communication skills for crafting clear, concise correspondence and professional presentation materials.
  • Meticulous attention to detail when managing tasks such as scheduling, preparing expense reports, and tracking action items.
  • Professional and confident demeanor with the ability to build strong relationships and work effectively with stakeholders at all levels.
  • Exceptional discretion and judgment when handling sensitive information.
  • Proactive and resourceful in anticipating the CMO’s needs, resolving challenges, and identifying opportunities for efficiency improvements.
  • Comfortable navigating ambiguity and changing priorities while maintaining a solutions-oriented mindset.
  • Understanding of event logistics and vendor negotiation best practices.
  • Advanced proficiency with tools like Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), calendar management software, and collaboration tools (e.g., Slack, Confluence, Asana).
  • Familiarity with tools like Concur, DocuSign, or other financial and administrative systems.

Benefits

  • Comprehensive benefits package that supports your health, well-being and growth
  • Bonuses
  • Incentives
  • Equity

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