Spotter Labs

• Enter and update large volumes of data into various internal systems • Review and verify data for completeness and accuracy • Organize and classify data into relevant categories • Work closely with various departments to ensure data accuracy • Assist in the creation and preparation of reports and presentations • Conduct regular data audits to ensure integrity • Collaborate with technical team to streamline data entry processes • Handle all data with confidentiality • Stay updated on data management techniques • Prioritize tasks and manage multiple data entry projects

• Claims Assessment: Review and evaluate trucking claims submitted by clients to determine their validity, coverage, and potential payouts. • Conduct thorough investigations to collect relevant information from various parties involved, including drivers, trucking companies, and insurance adjusters. • Cost Analysis: Utilize your expertise to analyze maintenance records, repair invoices, and other documentation to accurately calculate truck and trailer maintenance costs. • Documentation and Reporting: Maintain accurate and comprehensive records of all claims, communications, and decisions made throughout the claims process. • Customer Communication: Serve as the primary point of contact for clients during the claims process. • Regulatory Compliance: Stay informed about industry regulations, company policies, and best practices related to claims processing. • Continuous Improvement: Collaborate with team members to identify opportunities for improving claims processing efficiency and accuracy.

• Develop and implement effective purchasing strategies for acquiring trucks and related equipment. • Analyze market trends to identify cost-effective solutions that meet the company’s needs. • Build and maintain strong relationships with truck manufacturers, dealers, and suppliers. • Negotiate contracts and pricing agreements to secure favorable terms and ensure reliable supply chains. • Conduct thorough market research to stay informed about new truck models, technologies, and pricing trends. • Evaluate the competitive landscape to inform purchasing decisions. • Monitor inventory levels of trucks and related equipment to ensure that procurement aligns with operational demands. • Develop and maintain an efficient inventory management system. • Analyze total cost of ownership, including maintenance, fuel efficiency, and resale value, to make informed purchasing decisions. • Prepare financial reports and forecasts related to truck procurement. • Collaborate with other departments, such as operations, finance, and logistics, to ensure that purchasing decisions support overall business objectives. • Ensure compliance with industry regulations and company policies throughout the purchasing process. • Maintain accurate records of purchases and supplier agreements.

• Provide on-the-road assistance to drivers, addressing their needs and resolving issues promptly. • Respond to inquiries and support requests through various communication channels (phone, email, chat). • Maintain accurate records of driver interactions and support activities. • Coordinate with other departments to ensure timely resolution of driver issues. • Monitor and track the status of drivers and their shipments. • Deliver exceptional customer service and ensure driver satisfaction.

• Generate and manage regular reports using Google Sheets, Pivot Tables, and Power BI to support business decision-making. • Analyze data trends and generate insights to drive process improvements and support business goals. • Perform regular data entry and data cleansing tasks to ensure the accuracy and integrity of the data used in reports. • Maintain and update dashboards and reports in Power BI to reflect real-time business performance. • Create ad-hoc reports and provide data analysis as required by stakeholders. • Collaborate with cross-functional teams to understand reporting needs and provide actionable insights. • Support the integration of data from multiple sources and maintain centralized reporting systems. • Troubleshoot and resolve data discrepancies and inconsistencies as needed.

• Lead the acquisition and management of API integrations with U.S. state agencies • Own the full integration lifecycle from identifying APIs to ongoing system reliability • Act as the main point of contact for state agencies • Manage applications and compliance documentation • Ensure all records are accurate and audit-ready

• Identify APIs, data feeds, and integration methods across states • Determine access types (REST, SOAP, SFTP, portals, third-party providers) • Build and maintain a structured database of integrations • Own the full lifecycle: discovery → outreach → application → approval • Act as the main point of contact for state agencies • Manage applications and compliance documentation

• Manage and maintain accurate inventory records, including tracking, costing, adjustments, and reconciliations. • Oversee inventory valuation in compliance with US GAAP (FIFO, weighted average, etc., as applicable). • Perform regular inventory reconciliations between accounting records and operational systems. • Monitor inventory reserves, obsolescence, and shrinkage. • Partner with operations to ensure accurate inventory reporting and controls. • Support audit processes related to inventory balances and procedures. • Manage daily accounting operations including accounts payable/receivable, general ledger entries, bank reconciliations, and expense tracking. • Ensure proper recording of inventory-related transactions within the general ledger. • Prepare accurate monthly, quarterly, and annual financial reports, ensuring compliance with GAAP standards. • Provide detailed inventory reporting and analysis as part of financial close. • Maintain organized and up-to-date financial records, receipts, and documentation for all transactions. • Assist with budgeting, forecasting, and variance analysis, particularly inventory-related cost forecasting. • Ensure financial practices comply with applicable local, state, and federal regulations. • Recommend improvements to inventory and accounting workflows, tools, and systems to increase efficiency and accuracy. • Assist with preparation and organization of financial data for tax filings, particularly inventory-related schedules, and work with external tax professionals as needed. • Use financial software such as QuickBooks Online to manage company accounts and generate reports. • Implement and maintain strong internal controls over inventory and financial reporting to safeguard company assets and prevent discrepancies.

• Identify APIs, data feeds, and integration methods across states • Determine access types (REST, SOAP, SFTP, portals, third-party providers) • Contact agencies to validate access and onboarding requirements • Build and maintain a structured database of integrations • Own the full lifecycle: discovery → outreach → application → approval • Secure API credentials, sandbox access, and production approvals • Coordinate technical onboarding (IP whitelisting, credentials, etc.) • Act as the main point of contact for state agencies • Communicate on both operational and basic technical topics • Drive consistent follow-ups to move integrations forward • Manage applications and compliance documentation (DPPA, security, etc.) • Ensure all records are accurate and audit-ready • Support audits and regulatory requirements

• Procurement of Trucks and Trailers • Identify and evaluate suppliers and vendors for trucks and trailers • Negotiate purchase prices, lease agreements, and financing terms with vendors and lenders • Manage the full procurement process, from vendor selection to equipment delivery • Ensure all acquisitions align with company budgets, operational needs, and strategic plans • Fleet Leasing Management • Oversee and optimize leasing strategies to support operational requirements • Evaluate and compare lease offers to secure favorable terms • Monitor lease agreements and ensure compliance with contractual obligations • Collaborate with operations and logistics teams to ensure leased assets meet company standards • Vendor Relationship Management • Develop and maintain strong relationships with suppliers, lenders, and leasing partners • Conduct regular performance evaluations and negotiate improvements where needed • Stay informed on market trends, pricing developments, and industry advancements • Documentation and Compliance • Ensure procurement activities comply with internal policies and relevant regulations • Maintain accurate and organized records of contracts, transactions, and financial agreements • Prepare reports and provide insights to senior management on procurement performance and financial commitments