Shared Services Group Inc

Role Description The Onboarding Specialist is responsible for managing and coordinating the end-to-end onboarding process for new hires. This role ensures a seamless onboarding experience by facilitating pre-employment requirements, including background checks, document completion, and compliance verification using systems such as ADP, DocuSign, Concentra, and Plexus. The ideal candidate is detail-oriented, highly organized, and able to manage multiple candidates simultaneously while maintaining a high level of accuracy and customer service. Key Responsibilities - Coordinate and manage onboarding activities for new hires from offer acceptance through first day of employment - Initiate and track background screenings, drug tests, and occupational health requirements using Concentra - Process and monitor background checks and candidate records within Plexus - Prepare, send, and track onboarding documents and offer packets via DocuSign - Ensure all required documents are completed accurately and in compliance with company policies and legal requirements - Communicate regularly with candidates to guide them through onboarding steps and resolve any issues - Partner with HR, recruiting, and hiring managers to ensure timely onboarding and readiness of new hires - Maintain accurate and up-to-date records in HR systems and onboarding platforms - Follow up on outstanding items, including incomplete paperwork, background results, and medical clearances - Ensure confidentiality and security of sensitive candidate and employee information - Identify opportunities to improve onboarding processes and enhance the candidate experience Qualifications - High school diploma or equivalent required; Associate’s or Bachelor’s degree in HR, Business, or related field preferred - 1–3 years of experience in onboarding, HR administration, recruiting coordination, or related role - Experience with onboarding and compliance systems such as DocuSign, Concentra, ADP, and Plexus or similar preferred - Strong attention to detail and organizational skills - Excellent written and verbal communication skills - Ability to manage multiple priorities in a fast-paced environment - Proficiency in Microsoft Office Suite (Word, Excel, Outlook) - Ability to handle confidential information with discretion Key Competencies - Detail-oriented with strong accuracy - Customer service mindset - Time management and prioritization - Problem-solving skills - Team collaboration and communication Equal Opportunity Statement We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. There will be no discrimination based on race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws.

Role Description Certerra, one of the fastest growing Geotechnical Engineering, Testing, Inspection and Certification companies is seeking a Contracts Counsel to join its Legal Team. The primary duties will include the preparation, review and negotiation of contracts. Our Contracts Manager will work independently and report to Corporate Legal Counsel. This position is full-time and working in a fully remote capacity. - Review and analyze a wide variety of private and public-sector client and subcontractor agreements (e.g., master services agreements, professional services agreements, contractor agreements, sub-consulting agreements, subcontractor agreements, and vendor agreements). - Identify key contractual provisions (e.g., indemnity, defense, standard of care, warranties, paid-if-paid, limitations of liability) and mandatory flow-down requirements and provide recommended revisions to align contracts with internal company policies and contracting guidelines. - Review insurance provisions to ensure compliance with the company’s insurance. - Support project teams during contractual negotiations with clients and vendors. - Identify opportunities to improve contracting processes and other legal functions. - Assist with the development and updating of contract templates. Qualifications - Minimum of 8 years of contract management, review and negotiation experience with a minimum of 2 years of experience within the testing, inspection, architecture, engineering or construction industry. - Direct knowledge and experience in commercial contracting and legal concepts related to thereto. - Advanced knowledge of contract law principles, risk management, and insurance. - Ability to identify and mitigate risk issues early in the project development process. - Excellent attention to detail and the ability to manage, review and negotiate a large volume of contracts while working in a fast-paced environment. - Ability to communicate effectively with both internal and external clients, including the ability to effectively communicate legal concepts at all organizational levels. - Ability to work independently, establish priorities, and meet deadlines with minimal supervision. Company Description We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.

Role Description We are looking to expand by hiring an enthusiastic full-time Office Manager to help perform the administrative functions. We are looking for an applicant who is a self-starter and has experience in a similar setting. This position is to be performed in office or from a remote work environment. The atmosphere is fast paced and deadline oriented with focus on safety and quality. - Support accounts payable and accounts receivable processes - Assist with internal and external audits by providing documentation and schedules - Prepare and maintain financial reports and spreadsheets as needed - Support office manager in all company administrative tasks including: - Managing and tracking employee training - Assist with the recruitment process by identifying and screening candidates - Perform onboarding and offboarding tasks - Client vendor portal setup and management - Client invoicing and tracking - Employee payroll and expense reporting, including resolving discrepancies, answering questions, or updating records - Maintain records of financial transactions through bookkeeping - Overseeing bank account transactions - Perform other related duties and ad hoc projects as assigned Qualifications - Bachelor’s degree in accounting, Finance or related field preferred - 1-3 years of relevant experience - Proficiency in Microsoft Excel and accounting software (e.g. Quickbooks, NetSuite, SAP etc.) - Excellent attention to detail and organizational skills - Strong analytical and problem-solving abilities - Effective communication and interpersonal skills Company Description Certerra is a growing national provider of testing, inspection, and certification services that support innovation in new product development, quality assurance, for project delivery, and engineered solutions for asset management. We are passionate about contributing to the sustainable development of the communities we serve. We are a national firm with a global reach serving national and international clients from 30+ offices located in 10 states and are ranked on ENR’s Top 500 list alongside the nation’s top firms. With a 60-year history, Certerra has a passion for high-end services, constant innovation, and investment in the development of world-class laboratory facilities, and interactive management technologies. Each member of our staff is committed to service, innovation, and the success of our clients. Certerra is a consulting firm with over 65 years of quality service that offers professional services in the southwestern United States in the fields of geotechnical engineering, environmental engineering, construction materials engineering and testing, nondestructive testing, and welding inspection.

Role Description Reporting to the National Pursuit Manager, the Sr. Marketing/Proposal Coordinator will work collaboratively within the Marketing Department dedicated to a specified region. This position reports directly to the National Pursuit Manager. Creates brand awareness through advertising and qualifications packages. Works independently to prepare proposals and presentations using marketing resource materials such as brochures, data, slides, photographs, and proposals. Oversees the quality control of the proposal process. Serves as a leader for the Regional Marketing/Proposal Coordinator team and works collaboratively to meet personal and team proposal deadlines. Working knowledge of Microsoft Office, Adobe Suite (InDesign, Photoshop, Illustrator), and Outlook is essential. Candidates with experience in the A/E/C industry will be given priority. Remote work environment available. - Manage and direct regional proposal efforts and personnel - Participate in the development and review of proposal strategies and themes - Analyze the RFP/bid requirements against the proposal outline and ensure both compliance and responsiveness to client’s needs - Independently plan and develop quality production of marketing material including brochures, qualifications packages, proposals, interview presentations, etc. - Build a proposal matrix and track fulfillment of all requirements - Review proposal sections to ensure requirements are adequately addressed and that customer page limits are not exceeded - Conduct regular proposal progress status meetings and maintain the proposal schedule - Develop a plan for the interim review and internal evaluation of the technical, management, and overall proposal approaches - Direct writing, editing, and rewriting efforts, as needed - Craft clear marketing copy and oversee the writing, quality control, and editing of proposals, qualifications packages, printed materials, interview materials, etc. - Work closely with other internal team members across the regions and lead the process of kick-off meetings and shortlist interview presentation sessions - Develop, maintain, and manage regional support material: boilerplate, resumes, project descriptions, images, testimonials, reference letters, brochures, advertisements, etc. - Assisting the ongoing improvement of proposal and interview materials - Coordinate with specialized subconsultants on an as-needed basis - Maintain brand consistency and maintain regional compliance of brand identity - Assist with design and implementation of successful marketing campaigns, as needed - Actively participate in departmental conference calls across all offices - Manage the maintenance of all marketing equipment and local supplies for proposals - Additional tasks as needed Qualifications - Knowledge of the A/E/C industry and regional requirements related to the testing, inspection and certification of products and the built environment - Knowledge of traditional and digital marketing tools - Ability to work independently and effectively in a fast-paced environment - Ability to multi-task and meet multiple strict deadlines - Excellent grammatical, proofreading, and editing skills - Proficient with desktop publishing software (InDesign, Photoshop, Illustrator, Etc.) - Knowledgeable of graphic design principles - Proficient in Microsoft Office software or equivalent - Ability to work independently in a decentralized, remote environment while maintaining a collaborative mindset - Reliable, dependable, and punctual Requirements - Bachelor Degree in Marketing, Communications, Business, or other related field (highly desirable), or the equivalent of additional years of related experience - Minimum five years Marketing Coordinator experience supporting the A/E/C industry - Proficient in Adobe InDesign, Photoshop, and Microsoft Office - Experience overseeing the proposal process Company Description We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. There will be no discrimination based on race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which federal, state, or local laws may protect. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees and job applicants who may have a physical or mental disability. Such persons will be hired based on their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated based on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow, without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.

Role Description Certerra Companies, one of the fastest growing Geotechnical Engineering, Testing, Inspection and Certification companies is seeking Contracts Counsel to join its Legal Team. The primary duties will include the preparation, review and negotiation of contracts. Our Contracts Counsel will work independently and report to Corporate Legal Counsel. Job Responsibilities - Review and analyze a wide variety of private and public-sector client and subcontractor agreements (e.g., master services agreements, professional services agreements, contractor agreements, sub-consulting agreements, subcontractor agreements, and vendor agreements). - Identify key contractual provisions (e.g., indemnity, defense, standard of care, warranties, paid-if-paid, limitations of liability) and mandatory flow-down requirements and provide recommended revisions to align contracts with internal company policies and contracting guidelines. - Review insurance provisions to ensure compliance with the company’s insurance. - Support project teams during contractual negotiations with clients and vendors. - Identify opportunities to improve contracting processes and other legal functions. - Assist with the development and updating of contract templates. Qualifications - J.D. degree from accredited law school and admission to at least one state’s bar. - 2 to 4 years as a practicing attorney. - Direct knowledge of and experience in commercial contracting and legal concepts related thereto. - Experience within the testing, inspection, architecture, engineering or construction industry. - Advanced knowledge of contract law principles, risk management, and insurance. - Ability to identify and mitigate risk issues early in the project development process. - Excellent attention to detail and the ability to manage, review and negotiate a large volume of contracts while working in a fast-paced environment. - Ability to communicate effectively with both internal and external clients, including the ability to effectively communicate legal concepts at all organizational levels. - Ability to work independently, establish priorities, and meet deadlines with minimal supervision. Equal Opportunity Employment We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. Such persons will be hired on the basis of their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.

Role Description Reporting to the Director of Marketing, the Corporate Communications Specialist at Certerra is responsible for developing, managing, and executing comprehensive internal and external communication strategies that elevate Certerra’s visibility as an industry leader. This role supports digital marketing, content development, event communications, public relations, and community-building efforts across the organization. A key focus of this position is crafting learning-based internal communications that educate staff on Certerra’s services, strengthen organizational understanding, and grow an engaged internal community. This includes: - Developing content that helps teams understand how Certerra’s offerings add value to their projects. - Cultivating relationships through personal outreach. - Leveraging internal tools, especially our corporate intranet, to drive engagement. Externally, the Communications Specialist will lead communication strategies that amplify Certerra’s brand presence, translating highly technical material from internal engineering and technical teams into clear, digestible content for diverse audiences. The ideal candidate is a strong storyteller with exceptional writing, editing, and visual communication skills, including the ability to prepare graphics using Adobe Illustrator and Photoshop for advertisements, social posts, and internal/external campaigns. Experience with corporate intranet strategy and WordPress website management is highly desirable. This is a remote position. Qualifications - Bachelor’s degree in communications, Marketing, Business, or related field (highly desirable), or equivalent relevant experience. - Minimum five years of experience in corporate communications, preferably within the A/E/C industry. - Demonstrated experience in: - Internal and external communications strategy - Website management (WordPress preferred) - Social media content creation and strategy - Graphic design and publication production - Internal engagement and intranet-based communication strategies - Strong creative, strategic, analytical, and interpersonal skills. - Demonstrated ability to build relationships, collaborate cross-functionally, and communicate concepts effectively. - Strong business acumen and ability to align communications with organizational goals. - Proven resourcefulness in prioritizing tasks, improving processes, and supporting system enhancements. Requirements - Understanding of the A/E/C industry and regional requirements related to civil engineering, materials testing, inspection, and certification (preferred). - Knowledge of traditional, digital, and internal communication tools. - Strong writing, editing, grammar, and proofreading skills with the ability to create engaging, persuasive copy. - Proficiency in Adobe Illustrator, Photoshop, and InDesign. - Knowledge of graphic design principles and visual communication. - Proficiency in Microsoft Office. - Ability to translate technical information into clear, digestible content. - Ability to work independently in a decentralized, remote-friendly environment while maintaining a collaborative mindset. - Reliable, organized, and able to meet multiple deadlines in a fast-paced environment. Benefits - We are an Equal Opportunity Employer. - This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. - All applicants and all employees will be evaluated on the basis of their ability, competence, and performance of the essential functions of their positions. - There will be no discrimination on the basis of race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which may be protected by federal, state, or local laws. - In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees or job applicants who may have a physical or mental disability. - We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow without undue hardship. - As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.

Role Description The Labor Compliance Administrator is responsible for ensuring that the organization and its contractors comply with federal, state, and local labor laws, with a focus on wage requirements, reporting standards, and contract labor regulations. This role oversees compliance documentation, conducts audits, provides guidance on labor standards, and serves as the primary liaison between internal teams, contractors, and regulatory agencies. Key Responsibilities - Compliance Oversight - Monitor and enforce compliance with prevailing wage laws, Davis-Bacon Act, state labor codes, and other applicable regulations. - Review certified payroll reports for accuracy and completeness. - Ensure contractors and subcontractors adhere to labor requirements outlined in contracts and regulations. - Maintain up-to-date knowledge of wage determinations, labor standards, and regulatory changes. - Documentation & Reporting - Collect, verify, and organize compliance documents such as certified payrolls, affidavits, labor compliance forms, and subcontractor agreements. - Maintain detailed, organized records in compliance systems and databases. - Prepare and submit compliance reports for internal use and regulatory agencies. - Auditing & Investigations - Conduct regular audits of contractor and subcontractor payroll submissions. - Investigate discrepancies, wage violations, or worker complaints. - Coordinate corrective actions and follow up to ensure issues are resolved. - Training & Guidance - Provide compliance training and guidance to contractors, project managers, and internal staff. - Assist in developing policies and procedures related to labor compliance. - Communicate labor standards requirements during pre‑construction or project kickoff meetings. - Communication & Coordination - Serve as the primary point of contact for labor compliance inquiries. - Liaise with government agencies regarding audits, wage determinations, or compliance questions. - Collaborate with legal, procurement, HR, and project management teams. Qualifications - Bachelor’s degree in business, human resources, public administration, or related field (or equivalent experience). - 2–5 years of experience in labor compliance, payroll auditing, contract administration, or related regulatory work. - Knowledge of federal and state labor laws (e.g., Davis-Bacon, Service Contract Act, prevailing wage requirements). - Experience with certified payroll reporting systems (e.g., LCP Tracker, Elation Systems, or similar). Skills & Competencies - Strong analytical and audit skills with high attention to detail. - Excellent written and verbal communication skills. - Ability to interpret complex regulations and apply them to real‑world situations. - Strong organizational and record‑keeping abilities. - Proficiency in Microsoft Office Suite and compliance tracking software. - Ability to work independently and manage multiple projects simultaneously. Preferred Qualifications - Experience working with public works, construction, or government contracting. - Knowledge of apprenticeship compliance and workforce reporting requirements. - Bilingual abilities (e.g., English/Spanish) helpful but not required.

Role Description Reporting to the National Pursuit Manager, the Sr. Marketing/Proposal Coordinator will work collaboratively within the Marketing Department dedicated to a specified region. This position reports directly to the National Pursuit Manager. Creates brand awareness through advertising and qualifications packages. Works independently to prepare proposals and presentations using marketing resource materials such as brochures, data, slides, photographs, and proposals. Oversees the quality control of the proposal process. Serves as a leader for the Regional Marketing/Proposal Coordinator team and works collaboratively to meet personal and team proposal deadlines. Working knowledge of Microsoft Office, Adobe Suite (InDesign, Photoshop, Illustrator), and Outlook is essential. Candidates with experience in the A/E/C industry will be given priority. Remote work environment available. - Manage and direct regional proposal efforts and personnel - Participate in the development and review of proposal strategies and themes - Analyze the RFP/bid requirements against the proposal outline and ensure both compliance and responsiveness to client’s needs - Independently plan and develop quality production of marketing material including brochures, qualifications packages, proposals, interview presentations, etc. - Build a proposal matrix and track fulfillment of all requirements - Review proposal sections to ensure requirements are adequately addressed and that customer page limits are not exceeded - Conduct regular proposal progress status meetings and maintain the proposal schedule - Develop a plan for the interim review and internal evaluation of the technical, management, and overall proposal approaches - Direct writing, editing, and rewriting efforts, as needed - Craft clear marketing copy and oversee the writing, quality control, and editing of proposals, qualifications packages, printed materials, interview materials, etc. - Work closely with other internal team members across the regions and lead the process of kick-off meetings and shortlist interview presentation sessions - Develop, maintain, and manage regional support material: boilerplate, resumes, project descriptions, images, testimonials, reference letters, brochures, advertisements, etc. - Assist in the ongoing improvement of proposal and interview materials - Coordinate with specialized subconsultants on an as-needed basis - Maintain brand consistency and maintain regional compliance of brand identity - Assist with design and implementation of successful marketing campaigns, as needed - Actively participate in departmental conference calls across all offices - Manage the maintenance of all marketing equipment and local supplies for proposals - Additional tasks as needed Qualifications - Knowledge of the A/E/C industry and regional requirements related to the testing, inspection and certification of products and the built environment - Knowledge of traditional and digital marketing tools - Ability to work independently and effectively in a fast-paced environment - Ability to multi-task and meet multiple strict deadlines - Excellent grammatical, proofreading, and editing skills - Proficient with desktop publishing software (InDesign, Photoshop, Illustrator, etc.) - Knowledgeable of graphic design principles - Proficient in Microsoft Office software or equivalent - Ability to work independently in a decentralized, remote environment while maintaining a collaborative mindset - Reliable, dependable, and punctual Requirements - Bachelor Degree in Marketing, Communications, Business, or other related field (highly desirable), or the equivalent of additional years of related experience - Minimum five years Marketing Coordinator experience supporting the A/E/C industry - Proficient in Adobe InDesign, Photoshop, and Microsoft Office - Experience overseeing the proposal process Company Description We are an Equal Opportunity Employer. This Company is dedicated to both the letter and the spirit of the equal opportunity employment laws. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. There will be no discrimination based on race, sex, national origin, religion, age 40 and over, disability, sexual orientation, marital status, or any other classification which federal, state, or local laws may protect. In compliance with the Americans with Disabilities Act, we specifically offer equal opportunity for all employees and job applicants who may have a physical or mental disability. Such persons will be hired based on their ability to perform the essential functions of the job in question. Likewise, their work will be evaluated based on their performance of these essential functions. We will offer reasonable accommodation to individuals with disabilities, to the extent that Company resources allow, without undue hardship. As part of our equal employment policy, there will be no wage differentials based on gender, between men and women employed in the same establishment, on jobs that require equal skill, effort, and responsibility, and which are performed under similar working conditions.