OBXtek

• support agency-wide Human Resources Information Systems (HRIS) for both Civil Service and Foreign Service human capital programs • ongoing maintenance and transition readiness of the Agency’s HRIS portfolio • ensuring system reliability • supporting system sustainment activities • preparing systems and associated data for transition • serve as a technical point of contact for assigned functional areas • work closely with subject matter experts to ensure data integrity • develop and execute data extracts • analyze data flows • support transition execution activities • prepare and validate data for migration • assist with system decommissioning tasks • support cutover activities • ensure continuity of operations throughout the transition process • develop, maintain, and organize system documentation and knowledge management resources

• Assist Direct Hire (DH) staff in the Office of Finance • Provide mid-level financial management personnel support for USAID payroll operations • Payment processing and voucher examination • Intra-Governmental Payment and Collection (IPAC) transactions • Audit management and follow-up activities • Support USAID’s Audit Management and Follow-up Program • Track, analyze, and report on OIG and other audit findings using CACS • Coordinate with OIG, program offices, and external stakeholders to support audit resolution and closeout

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description OBXtek is seeking several Payment Specialists - Junior Level to assist Direct Hire (DH) staff in the Office of Finance. Junior-level personnel will support USAID payment operations, including document control, voucher processing, commercial invoice review, and Intra-Governmental Payment and Collection (IPAC) transactions. This role works in a high-volume, time-sensitive payment environment and performs non-inherently governmental functions under established procedures. - Log and track commercial invoices, IPAC transactions, and related payment documents in the Phoenix accounting system to support document control, auditability, and payment tracking. - Disseminate, route, and track vouchers through ASIST and other Agency systems to project officers and approving officials for required administrative approvals. - Input critical voucher and invoice data into Phoenix to permit ultimate payment, including arrival dates, discount dates, invoice amounts, periods covered, and related accounting data. - Identify, document, and communicate deficiencies in invoice submissions by vendors and employees, coordinate corrective actions, and follow up to ensure resolution. - Prepare supporting documentation and assist in tracking stop-payments on undelivered checks and obtaining copies of canceled checks through the Department of the Treasury. - Examine commercial invoices and IPAC transactions to ensure legality, accuracy, and compliance with contractual provisions and federal regulations. - Apply Prompt Payment Act provisions by identifying late payments, supporting calculation of interest penalties, and assisting with corrective processing, as applicable. - Maintain, organize, and reconcile physical and electronic payment files to ensure records reconcile with the Office of Acquisition and Assistance (OAA) and support award and contract closeout. - Perform research and analysis to support reconciliation of vendor files and payment records in Phoenix, including subsidiary ledger and general ledger reconciliation activities. - Monitor, analyze, and record IPAC charges and credits from other government agencies, ensuring transactions are supported by documentation, accurately recorded, and allocated to correct appropriations. - Apply working knowledge of federal payment processing policies, including the Prompt Payment Act, applicable provisions of the Code of Federal Regulations (CFR), and Agency payment procedures when reviewing and processing vouchers. - Utilize federal financial management systems, including Phoenix and ASIST, and support electronic and paperless payment processes in accordance with established procedures. - Review invoices and vouchers for completeness, accuracy, and compliance, exercising attention to detail when processing payment documentation and reconciling vendor and IPAC transactions. - Communicate clearly and professionally with vendors, project officers, and Agency stakeholders regarding payment documentation requirements, deficiencies, and resolution status. - Perform duties independently in a high-volume, time-sensitive environment while managing multiple payment actions concurrently. - Follow established procedures and internal controls while maintaining confidentiality of financial, vendor, and payment-related information. Qualifications - High School Diploma or GED and three (3) years of experience supporting government payment processing, document control, or invoice tracking; or eight (8) years of directly related experience in lieu of education. Requirements - Security Clearance: Public Trust Benefits - Comprehensive medical, dental and vision plans - Flexible Spending Accounts - Matching 401K - Paid time off - Tuition reimbursement plans - And much more Company Description Headquartered in McLean, Virginia and founded in 2009, OBXtek is a fast-growing leader in the government contracting field. Our mission is Our People…Our Reputation. Our people are trained professionals who enhance our customers’ knowledge and innovation using technology, collaboration, and education. - Recognized by INC500, the Washington Business Journal, and Washington Technology magazine. - OBXtek is an Equal Opportunity Employer and does not discriminate based on race, color, religion, sex, age, national origin, gender identity, disability, veteran status, sexual orientation or any other classification protected by federal, state or local law.

• Examine commercial invoices and IPAC transactions for legality, accuracy, and compliance with contractual requirements • Input and track vouchers in the Phoenix accounting system • Apply Prompt Payment Act provisions and track interest penalties • Reconcile vendor files and subsidiary ledgers to the general ledger • Monitor, analyze, and record IPAC charges and credits

• Administer federal payroll using automated systems, including time and attendance, leave audits, retirement, allotments, and pay differentials • Process complex payroll actions including prior service costing, retirement code changes, and retirement/survivor benefit applications • Research and resolve payroll discrepancies, suspense items, and agency inquiries • Respond to payroll inquiries through the ServiceNow ticketing system