Mind Friend

Role Description We're looking for our senior engineering and product leader who will take MindFriend safely to launch and build the platform, and the team, that come after. MindFriend is a mental-health marketplace connecting people with verified, licensed clinicians for online therapy: search, booking, payments, and live video, audio and chat sessions in one place. The platform is built and largely working, with a capable lead developer and a team. We're now bringing in the senior leader who will set the engineering bar, decide when we're ready to launch, and grow both the platform and the team from there with a level of ownership only the earliest team members ever get. This role carries more weight than most engineering jobs. We handle sensitive health data and host live therapy sessions, so reliability and security aren't features; they are the trust the entire category depends on. The person who gets this right will have real authority to do it properly, and will help shape what MindFriend becomes. A word of honesty: This is a founding-team role at an early-stage company, which means it is hands-on. You will get into the code. You will run the QA passes yourself. You will test a video session on a bad connection at 9pm because a launch depends on it. You will make calls with incomplete information and live with them. You'll lead a small team and a freelance bench but you'll lead by doing, not just directing. If you want a purely strategic seat with people beneath you to execute, this is the wrong role. If you want to own the hardest, most consequential technical problems in the company and see them through, read on. What you'll be responsible for: - The launch decision setting the readiness bar, and holding launch until it's met. - Reliability of live video, audio and chat sessions on a user's old laptop and a clinician's poor wifi, not just a developer's machine. - Security and privacy of sensitive health data the controls that keep us defensible, and an independent security review before we go live. - End-to-end quality of the booking-and-payments flow, including the failure paths most teams skip. - The product direction after launch what we build next, in what order, and why. - Leading and growing the engineering and product team. What success looks like: - In your first weeks — to launch: - Own and close out the launch readiness bar; get MindFriend live in its first market with confidence, not crossed fingers. - Pass an independent security review with critical findings remediated before go-live. - Prove the full booking-to-session flow end-to-end, including every failure path, across real devices and networks. - In your first 6–12 months: - Turn a freelance-built platform into a maintainable, well-owned codebase with a team to match. - Establish a sane delivery cadence and the engineering and product processes we'll scale on. - Set the post-launch roadmap and start shipping against it. Qualifications - 8+ years building software, with senior or lead engineering experience and you've carried real product responsibility, not just executed someone else's spec. - You've shipped a consumer product that takes real payments and handles sensitive personal data, to production and through real users. - You've worked somewhere the security and data bar is real health-tech, fintech, or similar. You're not learning why it matters here. - You can run a security review and stand up the controls behind it yourself, not just brief someone else to. - Hands-on operator first, leader second: you lead through doing. - You work directly and candidly with a non-technical founder. - A bonus, not a requirement: you've been part of an early-stage or founding team before and know how to operate without much process; marketplace or telehealth experience; multi-jurisdiction products; or having taken a product through SOC 2 / ISO 27001 / GDPR. Why this role matters In a category built on trust, the technical decisions are the business. Whether a session holds, whether data stays safe, whether the platform feels solid that's what earns the trust everything else depends on. As a founding-team member you'll build the foundation MindFriend grows on, and shape the company from its first day live. This is a rare chance to own the technical heart of a company at the moment it matters most. Benefits - A founding-team seat working directly to the founder, with real authority and real ownership of the problems that matter most. - A product that's already built and a launch to drive, not a blank page. - Competitive cash compensation plus equity, reflecting the seniority and ownership of the role. - A mission worth the work making trustworthy mental-health support easier to find. How to apply Write to us one short story: a product you took to launch that handled payments or sensitive data what you were responsible for, and what nearly went wrong. We value substance over polish; tell us what you've built, not just where you've worked.

Role Description This role combines elements of a Founder’s Associate, Executive Assistant, Chief of Staff, AI Automation Specialist, and Operations Assistant. MindFriend is an online market platform for therapists, looking for a highly capable, practical, and AI-native assistant to work directly with the founder. This is a hands-on, trusted role for someone who can move between executive support, operations, AI automation, bookkeeping coordination, research, and day-to-day problem solving. We are looking for a rounded, seasoned person who can help the founder save time, stay organized, automate workflows, and keep the business moving forward. What you'll do - AI agents & automation: - Design, build, and maintain AI agents and automated workflows for internal and customer-facing tasks. - Connect tools and data sources (APIs, no-code/low-code platforms, scripts) into reliable automations. - Continuously find manual, repetitive work and replace it with smart systems. - Prototype quickly, iterate, and document what you build. - Finance & bookkeeping: - Keep day-to-day bookkeeping clean using AI tools: invoices, expenses, receipts, and reconciliation. - Track spend, prepare simple financial summaries, and liaise with accountants when needed. - Legal & compliance (AI-assisted): - Use AI tools to research legal, regulatory, and compliance questions and summarize findings clearly. - Help organize contracts, policies, and compliance documentation. - Flag risks early and know when to escalate to a professional. - Founder & operations support: - Manage the founder's calendar, inbox, scheduling, travel, and follow-ups. - Prepare agendas, take notes, track action items, and make sure nothing slips. - Act as a gatekeeper and first point of contact; protect the founder's time and focus. - Run day-to-day operations and ad-hoc projects end to end. Qualifications - Highly organized, reliable, and detail-oriented. - Experienced supporting founders, executives, or small teams. - Strong with AI tools, automation, and modern software. - Comfortable building or managing AI agents and automated workflows. - Able to assist with bookkeeping and financial admin. - Good at online research, especially legal and compliance-related topics. - Discreet, trustworthy, and professional with confidential information. - A clear communicator who can write well and summarize complex topics. - Proactive and able to work independently without constant supervision. - Flexible and willing to help with a wide range of founder-level tasks. Useful Experience - Executive assistant or chief of staff work. - Founder support in a startup or small business. - AI automation, AI agents, prompt engineering, or workflow design. - Bookkeeping tools such as Xero, QuickBooks, Fortnox, Stripe, PayPal, or Excel/Google Sheets. - Legal/compliance research or administrative support. - Operations, project management, or business administration. - Notion, Airtable, Zapier, Make, Google Workspace, Slack, Trello, Asana, or similar tools. Personality Fit This role is best suited for someone who enjoys variety, responsibility, and solving problems. You should be comfortable working closely with a founder, handling sensitive information, and jumping between strategic and practical tasks. You should be the kind of person who notices what needs to be done, improves systems, and brings order to complexity. Example Tasks - Building an AI agent to handle repetitive admin work. - Creating an automation for invoices, reminders, or CRM updates. - Organizing receipts and bookkeeping documents. - Researching compliance requirements and summarizing findings. - Preparing meeting notes and follow-up actions. - Managing the founder’s inbox, calendar, and task list. - Creating internal SOPs and documentation. - Comparing software tools and recommending solutions. - Drafting emails, summaries, reports, and process documents. - Coordinating with accountants, lawyers, contractors, or partners. What Success Looks Like You will be successful in this role if the founder becomes more focused, organized, and effective because of your support. You will help reduce manual work, improve systems, keep tasks moving, and make sure MindFriend operates with more clarity and speed. Benefits - Performance-Driven Pay: Competitive base salary tied directly to your impact. - Global Mobility (Europe Bound): Support for future relocation and visa sponsorship to move to Europe. - Work From Anywhere: Fully remote with flexible hours, as long as the job gets done.

Role Description This role combines elements of a Founder’s Associate, Executive Assistant, Chief of Staff, AI Automation Specialist, and Operations Assistant. MindFriend is an online market platform for therapists, looking for a highly capable, practical, and AI-native assistant to work directly with the founder. This is a hands-on, trusted role for someone who can move between executive support, operations, AI automation, bookkeeping coordination, research, and day-to-day problem solving. We are looking for a rounded, seasoned person who can help the founder save time, stay organized, automate workflows, and keep the business moving forward. What you'll do - AI agents & automation: - Design, build, and maintain AI agents and automated workflows for internal and customer-facing tasks. - Connect tools and data sources (APIs, no-code/low-code platforms, scripts) into reliable automations. - Continuously find manual, repetitive work and replace it with smart systems. - Prototype quickly, iterate, and document what you build. - Finance & bookkeeping: - Keep day-to-day bookkeeping clean using AI tools: invoices, expenses, receipts, and reconciliation. - Track spend, prepare simple financial summaries, and liaise with accountants when needed. - Legal & compliance (AI-assisted): - Use AI tools to research legal, regulatory, and compliance questions and summarize findings clearly. - Help organize contracts, policies, and compliance documentation. - Flag risks early and know when to escalate to a professional (you won't replace counsel — you'll make their work faster). - Founder & operations support: - Manage the founder's calendar, inbox, scheduling, travel, and follow-ups. - Prepare agendas, take notes, track action items, and make sure nothing slips. - Act as a gatekeeper and first point of contact; protect the founder's time and focus. - Run day-to-day operations and ad-hoc projects end to end. Qualifications - Highly organized, reliable, and detail-oriented. - Experienced supporting founders, executives, or small teams. - Strong with AI tools, automation, and modern software. - Comfortable building or managing AI agents and automated workflows. - Able to assist with bookkeeping and financial admin. - Good at online research, especially legal and compliance-related topics. - Discreet, trustworthy, and professional with confidential information. - A clear communicator who can write well and summarize complex topics. - Proactive and able to work independently without constant supervision. - Flexible and willing to help with a wide range of founder-level tasks. Useful Experience - Executive assistant or chief of staff work. - Founder support in a startup or small business. - AI automation, AI agents, prompt engineering, or workflow design. - Bookkeeping tools such as Xero, QuickBooks, Fortnox, Stripe, PayPal, or Excel/Google Sheets. - Legal/compliance research or administrative support. - Operations, project management, or business administration. - Notion, Airtable, Zapier, Make, Google Workspace, Slack, Trello, Asana, or similar tools. Personality Fit This role is best suited for someone who enjoys variety, responsibility, and solving problems. You should be comfortable working closely with a founder, handling sensitive information, and jumping between strategic and practical tasks. You should be the kind of person who notices what needs to be done, improves systems, and brings order to complexity. Example Tasks - Building an AI agent to handle repetitive admin work. - Creating an automation for invoices, reminders, or CRM updates. - Organizing receipts and bookkeeping documents. - Researching compliance requirements and summarizing findings. - Preparing meeting notes and follow-up actions. - Managing the founder’s inbox, calendar, and task list. - Creating internal SOPs and documentation. - Comparing software tools and recommending solutions. - Drafting emails, summaries, reports, and process documents. - Coordinating with accountants, lawyers, contractors, or partners. What Success Looks Like You will be successful in this role if the founder becomes more focused, organized, and effective because of your support. You will help reduce manual work, improve systems, keep tasks moving, and make sure MindFriend operates with more clarity and speed. Benefits - Performance-Driven Pay: We start with a competitive base salary, but your growth is tied directly to your impact. As you deploy better AI agents and streamline our operations, your compensation increases to reflect your expertise. - Global Mobility (Europe Bound): MindFriend is expanding. If you are a rockstar operator, we are fully committed to supporting your future relocation and visa sponsorship to move to Europe. - Work From Anywhere: Fully remote with flexible hours, as long as the job gets done.

Role Description This role blends elements of a Founder’s Associate, Chief of Staff, AI Automation Specialist, and Operations Assistant. This is a hands-on, trusted role covering executive support, operations, AI automation, research, light finance coordination, and day-to-day problem solving. The goal is simple: save the founder time, improve systems, and keep the business running smoothly. What You’ll Do - AI, automation & research - Use AI for deep research across legal, HR, technical, and operational topics - Build and maintain AI workflows and lightweight internal agents - Identify repetitive work and automate it wherever possible - Finance & bookkeeping support - Keep bookkeeping organised using AI tools (invoices, expenses, receipts, reconciliation support) - Track spend and produce simple financial summaries - Liaise with accountants as needed - Legal & compliance support (AI-assisted) - Research legal and compliance topics using AI and summarise findings clearly - Organise contracts, policies, and key documentation - Flag risks early and escalate to professionals when required - Founder & operations support - Manage calendar, inbox, scheduling, travel, and follow-ups - Prepare agendas, notes, and action tracking - Act as a gatekeeper and protect founder time - Run ad-hoc projects and day-to-day operations end to end Qualifications - Highly organised, reliable, and detail-oriented - Experience supporting founders, executives, or small teams - Strong with AI tools, automation, and modern SaaS platforms - Comfortable building workflows and lightweight AI systems - Capable with basic bookkeeping and financial admin - Strong online research skills (legal/compliance a plus) - Clear communicator who can summarise complex information - Discreet, trustworthy, and comfortable with confidential information - Proactive, independent, and comfortable working across varied tasks Useful Experience - Executive Assistant or Chief of Staff roles - Startup or founder support experience - AI automation, prompt engineering, or workflow design - Tools like Xero, QuickBooks, Stripe, PayPal, Excel/Google Sheets - Notion, Airtable, Zapier, Make, Slack, Asana, Trello, Google Workspace - Operations, project management, or business administration Personality Fit This role suits someone who enjoys variety, ownership, and problem-solving. You should be comfortable working closely with a founder, handling sensitive information, and switching between strategic and operational tasks. You should naturally improve systems, bring order to chaos, and spot what needs doing before being asked.

Role Description We’re looking for an exceptional Assistant to the Founder who can help bring structure, speed, and execution to a fast-moving startup environment. This is not a traditional admin role. You’ll work directly with the founder across business operations, legal coordination, research, communications, and day-to-day execution. One hour you might be managing schedules and inboxes, the next you could be reviewing contracts, researching compliance requirements, building operational systems, or using AI tools to automate workflows. We need someone highly organised, commercially aware, and comfortable operating in ambiguity. What You’ll Be Doing - Executive Support - Managing the founder’s calendar, meetings, scheduling, and travel arrangements - Organising priorities and ensuring deadlines are met - Managing inbox communications and responding on behalf of the founder and company daily - Preparing documents, presentations, meeting notes, and follow-ups - Operations - Improving internal workflows and identifying inefficiencies - Building systems and processes that help the business scale - Coordinating with external partners, freelancers, and internal team members - Supporting operational projects across multiple departments - Legal & Contracts - Reviewing contracts, agreements, NDAs, and legal documentation - Coordinating with external legal partners where required - Supporting contract administration and document management - Researching regulatory requirements when expanding into new markets - AI & Automation - Using AI tools to improve productivity across workflows - Automating repetitive tasks using tools like ChatGPT, Claude, Zapier, Make, Notion AI, or similar platforms - Supporting research, content drafting, workflow automation, and operational efficiency through AI tools - Research & Special Projects - Conducting market, competitor, and business research - Supporting strategic initiatives for the founder - Solving problems quickly and independently Qualifications - Previous experience as an Executive Assistant, Personal Assistant, Chief of Staff, Operations Associate, or similar startup role - Strong operational mindset - you enjoy building systems and fixing inefficiencies - Experience handling contracts, legal documents, or working alongside legal teams - Strong understanding of AI tools and automation platforms - Highly proactive - you solve problems without waiting to be told - Experience working directly with startup founders - Legal education/background - Experience in SaaS, tech, healthcare, or startup environments - Experience managing remote teams or global contractors

Role Description We're a mental health tech platform connecting licensed psychologists with people who need support and educating thousands through our social media content. We're on a mission, we move fast, and we need a Founder's Associate, who is working closely with the founders and who can operate at the intersection of law, ops, and AI. - 🤖 AI-First Everything: using the best AI tools available to work smarter, faster, and better across all of workloads - ⚖️ Legal & Compliance: researching regulations across jurisdictions, drafting T&Cs, Privacy Policies, Cookie Policies, and navigating psychologist licensing requirements country by country and more - 🗂️ Recruitment: writing job posts, screening candidates, running first-round interviews, and helping build our hiring engine - 📩 Communications: managing third-party emails, leading outreach & representing us professionally - 🔍 Research: going deep on markets, competitors, regulations, and anything else the business needs to move forward - 📣 Marketing Support: contributing to social content, copy, and campaign ideas Qualifications - Fluent in English: (written + spoken professional level) non-negotiable. - AI Power User: You are an expert in prompt engineering and the current AI ecosystem (LLMs, automated research agents, and workflow tools like Zapier/Make). - Educational: You must have a degree in Law. You understand legal frameworks but believe traditional legal processes are ripe for disruption via AI. - Operational Mindset: You enjoy "building the machine." You see a manual process and immediately think of how to automate it. - Adaptability: You can switch from analyzing a legal clause to interviewing a marketing candidate without losing momentum. - Owner Mindset: You don't wait for instructions; you find problems and solve them. Benefits - 📈 Equity Shares — Join early, own a piece of the company. As we scale, your shares scale in value with us. - 💰 Performance-Linked Pay — Your salary growth is directly tied to your performance and the company's progress. There's no arbitrary pay review — if you deliver, you earn more. - 🌍 Relocation to Europe — When the time comes, you'll have the opportunity to move to Europe as part of our expansion. We handle the full relocation — you just show up. - 🌐 Work From Anywhere — Fully remote from day one, no matter where you are in the world. - 🚀 Grow With Us — As the company levels up, so does your role, your title, and your impact. - ❤️ Real Purpose — You'll be contributing to something that improves people's mental health and lives.

Role Description We’re looking for a highly resourceful Founder’s Operational Assistant to work directly alongside the founder and help build the operational backbone of the company. This is not a traditional assistant role - you’ll act as a strategic operator across legal compliance, hiring, HR, partnerships, research, and day-to-day execution. This role is ideal for someone who enjoys solving complex problems, loves startups, understands legal/compliance frameworks, and knows how to leverage AI tools to work smarter and faster. What You’ll Do - Legal & Compliance Operations - Support the founder with legal and operational compliance requirements, particularly within Swedish startup regulations and frameworks - Research and manage compliance related to: Employees, Freelancers/contractors, International workers, Employment classifications - Ensure contracts, documentation, and internal processes remain compliant - Stay updated on startup legal requirements and operational risks - Research & Strategic Execution - Conduct research on: Payroll systems and providers, HR platforms, Legal frameworks, International hiring solutions, Operational tools and software - Summarize findings into clear recommendations for leadership - Identify operational inefficiencies and propose scalable solutions - Founder Support & Communication Management - Manage inbox communications and prioritize important emails - Draft professional emails, follow-ups, and external communications - Organize meetings, follow-ups, and internal action items - Ensure the founder stays focused on high-value priorities - Outreach & Partnership Development - Conduct outreach to psychologists, experts, and potential collaborators - Help coordinate partnership conversations and follow-ups - Support growth initiatives through proactive networking and communication - HR, Talent & Hiring Operations - Support recruitment and hiring efforts - Coordinate interviews and candidate communications - Help build hiring systems and talent pipelines - Research compensation structures and payroll solutions - Assist in creating scalable people operations systems - General Startup Operations - Help create processes where none exist - Manage cross-functional operational tasks - Support execution across multiple departments - Act as a trusted right-hand partner to the founder Qualifications - Experience in use of AI tools / AI optimisation - Experience in Legal / Legal research - Experience in startups Benefits - Company Equity

We are seeking a highly creative and technically skilled AI Video Editor & Motion Graphics Designer to join our team. This role sits at the intersection of storytelling, design, and emerging AI technologies producing high-impact video content for Instagram, YouTube, and digital campaigns. You will be responsible for transforming raw footage into engaging, visually compelling content using a combination of traditional editing tools, motion graphics, and AI-generated visuals Key Responsibilities - Edit high-quality video content for Instagram (Reels), YouTube (Shorts & long-form), and digital campaigns - Integrate AI-generated visuals, animations, and enhancements into video content - Create motion graphics, titles, overlays, and transitions aligned with brand identity - Develop visually engaging storytelling formats optimised for short-form attention spans - Collaborate with the team on creative direction, concepts, and content strategy - Optimise videos for each platform (formatting, pacing, captions, hooks) - Stay up to date with AI tools, editing trends, and social media algorithms - Manage multiple projects with fast turnaround times Required Skills & Experience - Proven experience in video editing and motion graphics - Strong proficiency in tools such as: - Adobe Premiere Pro / Final Cut Pro - After Effects (essential for motion graphics) - - Hands-on experience with AI video tools, such as: - Runway ML - Pika Labs - Descript - Midjourney (for assets/visuals) - - Strong understanding of social-first content (hooks, pacing, retention) - Ability to combine AI-generated content with real footage seamlessly - Basic understanding of sound design and colour grading

We are seeking a highly creative and technically skilled AI Video Editor & Motion Graphics Designer to join our team. This role sits at the intersection of storytelling, design, and emerging AI technologies producing high-impact video content for Instagram, YouTube, and digital campaigns. You will be responsible for transforming raw footage into engaging, visually compelling content using a combination of traditional editing tools, motion graphics, and AI-generated visuals Key Responsibilities - Edit high-quality video content for Instagram (Reels), YouTube (Shorts & long-form), and digital campaigns - Integrate AI-generated visuals, animations, and enhancements into video content - Create motion graphics, titles, overlays, and transitions aligned with brand identity - Develop visually engaging storytelling formats optimised for short-form attention spans - Collaborate with the team on creative direction, concepts, and content strategy - Optimise videos for each platform (formatting, pacing, captions, hooks) - Stay up to date with AI tools, editing trends, and social media algorithms - Manage multiple projects with fast turnaround times Required Skills & Experience - Proven experience in video editing and motion graphics - Strong proficiency in tools such as: - Adobe Premiere Pro / Final Cut Pro - After Effects (essential for motion graphics) - - Hands-on experience with AI video tools, such as: - Runway ML - Pika Labs - Descript - Midjourney (for assets/visuals) - - Strong understanding of social-first content (hooks, pacing, retention) - Ability to combine AI-generated content with real footage seamlessly - Basic understanding of sound design and colour grading

We are seeking a highly creative and technically skilled AI Video Editor & Motion Graphics Designer to join our team. This role sits at the intersection of storytelling, design, and emerging AI technologies producing high-impact video content for Instagram, YouTube, and digital campaigns. You will be responsible for transforming raw footage into engaging, visually compelling content using a combination of traditional editing tools, motion graphics, and AI-generated visuals Key Responsibilities - Edit high-quality video content for Instagram (Reels), YouTube (Shorts & long-form), and digital campaigns - Integrate AI-generated visuals, animations, and enhancements into video content - Create motion graphics, titles, overlays, and transitions aligned with brand identity - Develop visually engaging storytelling formats optimised for short-form attention spans - Collaborate with the team on creative direction, concepts, and content strategy - Optimise videos for each platform (formatting, pacing, captions, hooks) - Stay up to date with AI tools, editing trends, and social media algorithms - Manage multiple projects with fast turnaround times Required Skills & Experience - Proven experience in video editing and motion graphics - Strong proficiency in tools such as: - Adobe Premiere Pro / Final Cut Pro - After Effects (essential for motion graphics) - - Hands-on experience with AI video tools, such as: - Runway ML - Pika Labs - Descript - Midjourney (for assets/visuals) - - Strong understanding of social-first content (hooks, pacing, retention) - Ability to combine AI-generated content with real footage seamlessly - Basic understanding of sound design and colour grading