Maritz

• Manage programs and events from contract turnover through final billing using business management systems. • Coordinate site inspections and develop detailed itineraries and working agendas. • Communicate between suppliers and clients to ensure all requirements are met. • Maintain accurate records, system input, and complete file management per company policies. • Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved. • Manage program budgets, review and audit billing for accuracy, and track expenses. • Initiate and reconcile supplier payments as needed.

• Manage project financials, including revenue and gross profit tracking, cost reconciliation, and updates within internal systems. • Prepare and review complex client invoices, ensuring accuracy and alignment with agreements to support positive project cash flow. • Reconcile project details in accordance with client/vendor agreements, internal policies, and HCP ToV requirements. • Provide financial and compliance updates to Event Management and Account Managers, identifying opportunities to improve project profitability. • Complete monthly closing tasks, including research, follow‑up, and detailed analysis of project data. • Serve as a resource for contract compliance, offering guidance to Account Teams, Event Managers, and Sales teams on policy requirements. • Maintain all required documentation for GAAP, internal audits, external audits, and client audit requests. • Support enhancements to SOPs, ensure SLAs are met, and may lead internal initiatives or assist with onsite or remote client support as needed.

• Prepare, revise, route, and finalize MSAs, SOWs, ATPs, and Change Orders, managing version control and approval workflows. • Partner with Sales and operational teams to confirm pricing, scope, and services align with approved contract terms. • Create and maintain pacing, pickup, commission, and rebate reporting, tracking trends, minimums, and potential risks. • Support accurate and timely commission and rebate payments by partnering with Finance, Event Accounting, and Collections teams. • Build and maintain Excel‑based tools including reconciliation files, calculators, forecasting workbooks, and client‑ready analysis. • Validate data accuracy, troubleshoot discrepancies, and standardize templates to improve efficiency and reduce rework. • Manage intake of requests from Sales and internal partners by clarifying requirements, prioritizing deadlines, and coordinating deliverables. • Support planning and coordination of site visits, including itineraries, logistics tracking, and stakeholder communication.

Where Human Connection Fuels Possibility ​ At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. ​ Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. ​ Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.​ And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. ​ That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.​ We have a passion for excellence and genuine care for the people making it possible. To function as primary client pre-registration consultant to develop effective web and technology solutions. Manages the overall coordination and execution of registration components within the constraints of project costs, time and scope. What You’ll Be Doing - Serve as the main point of contact for client registration needs and manage a portfolio of accounts independently. - Test registration websites and internal applications for functionality, accuracy, and quality control. - Collaborate with internal teams to gather client requirements and deliver specifications to IT for website builds. - Provide customer service support, including data entry instructions, financial processing details, and production scheduling for tickets and credentials. - Prepare onsite service requirements, participate in project team meetings, and support onsite execution as needed. - Apply process improvement and project management principles, maintain documentation, track expenses, and provide weekly status updates. What You’ll Bring - College degree or equivalent work experience (Business or Hospitality preferred). - 1+ years of registration experience (Maritz Registration or association registration experience). - Strong analytical, troubleshooting, and problem‑solving skills. - Proficiency in Microsoft Outlook, Word, and Excel. - Professional written and verbal communication skills. - Strong customer service skills with the ability to multitask. - Basic understanding of HTML. Nice to Have - Experience supporting onsite events or client meetings. - Familiarity with credential or ticket production processes. - Prior experience working cross‑functionally with IT, Housing, Project Management, or Onsite Services teams. Working Logistics & Things You Should Know - This is a Remote role. - Travel required: 10–15% for onsite events and client meetings. - This position operates on CST. DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job. Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more! View all details at: www.MaritzBenefits.com Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please. Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to recruitment@maritz.com.

• Own projects end-to-end, from initial planning through execution and final reporting. • Partner with clients to define scope, objectives, timelines, and success criteria • Lead project planning, communication, and execution while ensuring alignment across teams • Proactively guide clients through the planning process, offering best practices, creative alternatives, and solutions to improve outcomes • Ensure operational excellence across all phases of delivery, including onsite execution • Monitor progress, manage risks, resolve issues, and escalate when needed • Deliver high-quality post-event reporting that provides insights, recommendations, and value to the client

• Serve as the primary point of contact for dealerships of an OEM Digital Retailing system. • Subject Matter Expert (SME) on the OEM program, dealership operations, and automotive retail best practices to drive strong engagement and utilization. • Lead and facilitate user training and ongoing support throughout all phases of the implementation lifecycle. • Ensure key dealership personnel meet required turnaround times for critical implementation milestones. • Proactively identify implementation risks and work to mitigate effectively and efficiently. • Build strong partnerships with dealership teams through both in-person and virtual consultations, coaching, and training sessions. • Deliver clear, engaging presentations and product demonstrations using established presentation materials. • Consult with assigned dealerships to develop actionable plans that align with their processes and support their unique operational needs. • Build strong, productive relationships with integrated vendor partners to support overall program success. • Document, communicate and escalate issues/concerns as necessary. • Monitor performance metrics regularly, leveraging data and analytics to assess progress and identify opportunities. • Participate in scheduled performance reviews and strategic planning sessions with Maritz Managers to exchange insights, refine best practices, and collaboratively resolve challenges. • Prioritize time effectively, focusing on high-impact activities and maintaining alignment with established goals. • Manage travel and program related expenses in accordance with Maritz guidelines.

Title: Event Manager III Location: Mountain View United States Job Description: Where Human Connection Fuels Possibility At Maritz, decades of innovation and perseverance have built more than just a strong reputation - they've shaped a culture where human connection and collaboration are at the heart of everything we do. Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact. And we've brought this human-first design inward - intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. That's why we've created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being. We have a passion for excellence and genuine care for the people making it possible. The Event Manager III is the primary client point of contact for assigned meetings and events onsite at the client's campus. Manages meetings and events through the implementation of strategy, delivery of objectives and execution of logistics, while effectively working with clients. Responsible for coordination of all program planning, while providing unparalleled levels of customer service on all events. Works closely with clients to understand and meet program objectives/outcome What You'll Be Doing - Support the client Product Area with planning, strategy, and delivery of their annual event calendar, including event design, budgeting, content development, and production needs. - Serve as the Product Area Brand Ambassador for events; lead and participate in Product Area meetings as required. - Execute large‑scale, high‑complexity, executive‑level events (2,500+ attendees). - Lead the New Hire Series, overseeing structure, design, content, communication strategy, and management of third‑party vendors, catering, production, and onsite execution. - Serve as the primary point‑of‑contact for event hosts, providing consultative planning support throughout the event lifecycle. - Work closely with service partners (Catering, Facilities, Technology & AV, Executive Production, Security, Transportation, Janitorial) to deliver high‑quality event services. - Outline deliverables, complete project timelines, event workbooks, and communication plans while ensuring accurate and timely execution of all event details. - Coordinate and attend site inspections; maintain proactive, positive communication with clients, hosting regular planning and status meetings. - Track communication, updates, and changes within the event management system. - Partner with Onsite Event Specialists by providing clear direction and reviewing event logistics to ensure objectives are met or exceeded. - Schedule and lead pre‑con meetings for all events; manage meeting room calendars and audit Executive Business Center spaces to ensure readiness. - Oversee event team storage, inventory, swag, and event supply management. What You'll Bring - Bachelor's degree required. - 4-6 years of experience in meeting/event planning (corporate, association, incentives, convention services, or similar). - Strong knowledge of event/program management, including budgeting and project planning. - Demonstrated success developing and maintaining strong client relationships. - Ability to thrive in a fast‑paced, agile environment and manage multiple events simultaneously. - Professional written and verbal communication skills. - Strong computer skills, including G‑Suite tools and the ability to learn new technology quickly. Nice To Have - Experience executing large‑scale executive events (2,500+ attendees). - Background supporting corporate Product Area events or major onboarding programs. - Experience managing event inventory, VIP logistics, or multi‑room venue operations. Working Logistics & Things You Should Know - This is an Onsite/Hybrid role depending on client/venue requirements. - Travel requirements: Minimal, primarily for onsite support as needed. Salary Range: $90,000 - $110,000 DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job. Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more! View all details at: www.MaritzBenefits.com Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please. Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment.

Where Human Connection Fuels Possibility ​ At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. ​ Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. ​ Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.​ And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. ​ That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.​ We have a passion for excellence and genuine care for the people making it possible. To function as the primary client liaison and lead for assigned programs. Negotiates critical program components based on knowledge of client requirements from initial request through contract completion and turnover; this includes recommending supplier and destinations options and solutions. Proactively negotiates prices and contracts and creates reasonable preliminary budgets. Communicates with the Client and suppliers on a timely basis, information relative to program operations. Follows standard operating procedures for all sourcing activity. Primary Responsibilities What You’ll Be Doing - Develop and implement program and negotiation strategies to achieve best pricing and enhancements with suppliers - Gather information to source and place events, initiate RFPs, and secure room blocks and logistics - Negotiate and confirm program components with suppliers, review contracts for accuracy, and ensure legal protections - Track supplier option dates, follow up with team members, and provide documentation at sale notification - Advise teams and clients on deposit requirements, secure payments, and maintain accurate forecasting and budget updates - Keep records of tentative, sold, and canceled programs in management systems, ensuring compliance with policies - Provide leadership to project teams, maintain client communication, and manage VIP or complex requests - Conduct additional negotiations to improve costs, profitability, and terms while achieving benchmarking metrics What You’ll Bring - College degree - Minimum of 5 years in project, event, or meeting management, with at least 2 years negotiating supplier contracts - Experience in hotel buying and strong knowledge of program/event budget maintenance - Proven negotiation skills and success in building client and supplier relationships - Knowledge of domestic hotels and destinations for citywide events - Ability to manage multiple projects and demands effectively - Strong analytical skills and aptitude for technology/software solutions Nice To Have - Program management system experience, especially with online sourcing tools Working Logistics & Things You Should Know - This is a Remote role (onsite expectations to be defined by the company) - Requires up to 10% travel worldwide for client site inspections (air, boat, rail, or car) - During emergencies, you’ll provide guidance and leadership to ensure client and participant’s safety - Operations run on CST DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job. DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job. Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more! View all details at: www.MaritzBenefits.com Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please. Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to recruitment@maritz.com.

Where Human Connection Fuels Possibility ​ At Maritz, decades of innovation and perseverance have built more than just a strong reputation — they’ve shaped a culture where human connection and collaboration are at the heart of everything we do. ​ Joining Maritz means becoming part of a workplace grounded in a critical truth; people and their potential is our greatest resource. ​ Maritz helps companies achieve their business goals by inspiring people to perform their best. We design experiences, incentives, and recognition programs that spark action and deliver measurable impact.​ And we’ve brought this human-first design inward – intentionally building teams that care for each other and collaborate powerfully. In our most recent employee survey, nearly 90% of respondents said that their managers care about their concerns and 82% said they feel genuinely appreciated. We know that when employees feel seen, supported, and celebrated for who they are, they thrive and so does our business. ​ That’s why we’ve created a flexible, environment that empowers you to do your best work without sacrificing what matters most to you. In fact, in that same survey, nearly 90% of respondents said they have the flexibility they need to balance work and personal life and nearly 80% said Maritz does a great job prioritizing employee well being.​ We have a passion for excellence and genuine care for the people making it possible. The Meeting Event Housing Specialist acts as a team lead managing all aspects of event housing with Concessions Coordinator, Group Coordinator and Audit Coordinator. Consults with clients to create business rules and best practices that work best for that group and builds a web-site based on those rules. Works with hotels to quality check and manage contracted, reserved, and occupied rooms. Acts as expert on specific program issues related to inventory and housing billing. Monitors and manages timeline due dates, room block pick-up, attrition, concessions and billing details. What You’ll Be Doing - Serve as the liaison between clients, Housing/Customer Service staff, and hotels. - Consult with clients to create business rules and best practices tailored to their event needs. - Analyze prior years’ inventory and patterns and advise clients on current and future room blocks. - Provide recommendations based on pace reports, bell curve changes, and attrition risk. - Manage hotel contract terms and communicate requirements to internal teams and hotel partners. - Oversee suite assignments, room requests outside contracted blocks, and guest extension nights. - Establish and manage sub‑blocks and ensure accurate system setup and website functionality. - Analyze and manipulate inventory to maximize room block performance and mitigate attrition. - Collaborate with hotels on inventory requests and addendums. - Partner with project teams to meet client expectations and resolve challenges. - Serve as Project Lead on Housing‑Only business and manage room list accuracy and delivery. - Provide on‑site housing support as needed. - Participate in product development and maintain proficiency with housing platforms, tools, and internal systems. What You’ll Bring - Working knowledge (2+ years) in Association and/or Corporate housing, customer service, or registration environments. - Strong interpersonal communication and customer service skills with proven success in client relationship management. - Experience or understanding of hotel contracts, room blocks, and concessions; strong program/event management knowledge preferred. - Ability to lead within a team, take initiative, and demonstrate commitment to work quality, client service, proactive problem solving, and continuous improvement. - Excellent organizational skills, strong written and verbal communication, and high attention to detail. - Ability to manage heavy workloads and multiple demands across several hotels and projects. - Ability to analyze and manipulate data and create custom reports. - Strong computer skills, proficiency in Microsoft Office, and ability to learn new technology quickly. Nice to Have - Prior experience with hotel contracts and concessions. - Strong background in program or event management. - Demonstrated aptitude for technology and software solutions. Working Logistics & Things You Should Know - This is a Remote role. - Onsite expectations can be defined based on team or event needs. - Travel requirements: 4-6 times a year (or as needed) - This position operates on CST time zone. DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job. Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, paid parental leave, 401k, tuition reimbursement, paid time off, year end holiday closure, and more! View all details at: www.MaritzBenefits.com Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please. Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0380 or by sending an email to recruitment@maritz.com.

• Receives incoming calls from participants, handles questions regarding their orders, recommends solutions based on participant issues • Review and update order information in proprietary system • Assist with back-end support when needed • Attend training sessions regarding new and/or current clients