Baylor College of Medicine

Title: Senior Coordinator, Program Management Location: Houston, TX, US Workplace: Hybrid Department: Education Job Description: Division: Pediatrics Salary Range: $57,320 - $67,435 FLSA Status: Nonexempt Work Schedule: Monday – Friday, 8 a.m. – 5 p.m. Summary The Senior Coordinator, Program Management coordinates and assists with Pediatric Psychology Training and Education programs, including Neuropsychology Fellowship, Clinical Child Psychology Fellowship, and Psychology Internship. In addition, this position coordinates the trainee interview season, recruitment schedule, and onboarding processes and assists with the Continuing Education program, as well as the Externship/Practicum program. Job Duties - Coordinates all portions of recruitment of matched trainees including creation and delivery of match letters (electronically), data organization of app - Manages all portions of onboarding incoming trainees, including Epic access, phone and computer setup, all IS access requests as needed for remote access and folder/drive access, desk arrangements and supply setup, tour of facilities, badging, etc. - Coordinates interview season with the Training Director and Psychology faculty, including organization of applications in 2 separate application systems, and actual scheduling of potential matches with training faculty within Psychology. - Maintains all tracking data for didactics, ICA'S, FCA'S, and confidential feedback data between provider and trainee. - Manages scheduling and coordinating meetings for the training program, as well as any meeting needs for trainees. - Performs other job-related duties as assigned. Minimum Qualifications - High School diploma or GED. - Four years of relevant experience. Preferred Qualifications - Proficiency using Microsoft Teams, Forms, Outlook, Excel, and PowerPoint. Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Title: Coordinator, Business Operations Location: Houston, TX Division: Medicine Work Arrangement: Hybrid Salary Range: $47,372 - $55,731 FLSA Status: Nonexempt Work Schedule: Flexible Job Description: Summary The Department of Medicine is seeking a detail-oriented and resourceful Coordinator, Business Operations to provide high-level support to department leadership within our education mission. This role involves managing complex schedules, coordinating meetings and appointments, screening and directing calls and drafting professional correspondence. The position also includes planning and executing special events, requiring creativity, discretion, and adaptability. Strong communication skills, both written and verbal, are essential, along with the ability to interact professionally with faculty, staff, residents, and students. Confidentiality and flexibility in performing additional duties are critical to success in this role. Job Duties - Performs advanced administrative and coordination duties to support effective and efficient operations within the education mission in the Department of Medicine. - Provides high-level administrative support to senior leadership, including managing calendars and email communications to ensure smooth and efficient daily operations. - Manages the end-to-end credentialing process for residents, ensuring compliance with institutional and regulatory requirements. - Coordinates and oversees reappointment applications for senior faculty, maintaining accuracy and timeliness. - Handles letters of recommendation for residency and fellowship applications, ensuring confidentiality and timely submission. - Drafts and manages a variety of formal communications, including letters of good standing, recommendations, and thank-you letters. - Plans and executes departmental events such as graduations and professional dinners, including vendor coordination, contract negotiation, and budget management. - Coordinates logistics for major conferences, including the Pri-Med Southwest Primary Care CME/CE Conference. - Organizes recurring events such as the Chief Resident Visiting Professor event and weekly leadership luncheons. - Administers unique responsibilities such as the Harry & Rose Caplovitz Award and E. Lillo Crain loan management, including donor communication and collections. - Supports residency and fellowship programs by managing recommendation letters and credentialing documentation. - Serves as a liaison across departments, maintaining strong communication and offering support to educational coordinators as needed. - Performs other job-related duties as assigned. - Minimum Qualifications - High School diploma or GED. - Two years of relevant experience. - Preferred Qualifications - Experience using Concur, Jaggaer and MedHub. - Experience working in academic medicine. Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer. Requisition ID: 25486

Title: Financial Analyst - Grants Accounting Location: Houston, TX, US Workplace: Hybrid Department: Business Operations Salary Range: $70,618 - $83,080 FLSA Status: Exempt Work Schedule: Monday – Friday, 8 a.m. – 5 p.m. Job Description: The Therapeutic Innovation Center (THINC) is seeking an experienced Financial Analyst to provide financial analysis, forecasting, and reporting under the direction of the Administrator for THINC. The Financial Analyst supports the Center by providing comprehensive financial management and analysis across all funding sources. This role is responsible for financial planning, reporting, compliance monitoring, and transactional oversight related to internal and external funding for faculty and staff, ensuring alignment with institutional policy and sponsor requirements. This position may be eligible to work hybrid within the Greater Houston, TX area after a 60-day training period. Job Duties - Oversees daily operational and financial activities for THINC, ensuring accuracy, compliance, and timely processing. - Manages, analyzes, and monitors the Center’s annual operating budget, including forecasting and trend analysis. - Verifies expenditures and conducts routine financial analyses to identify variances, risks, and opportunities. - Prepares, analyzes, and presents financial reports and dashboards, including variance analyses, for Center leadership. - Leads the preparation and distribution of monthly financial reports and communicates financial status to stakeholders. - Manages post-award financial administration for grants, including monitoring expenditures, effort, and compliance with sponsor guidelines. - Reviews and approves financial transactions and entries, including shopping carts, travel requests, and other financial activities involving Center accounts, ensuring proper expense allocation in accordance with BCM policies and sponsor requirements. - Maintains PEPT and effort allocation for faculty and staff, including oversight of external awards. - Oversees expense allocation and effort reporting for faculty and staff supported by external funding. - Manages contract request submissions and financial components of contractual agreements. - Submits and tracks capital requests for the department. - Assists with timekeeping and payroll-related financial processes as assigned. - Develops and delivers training for administrative and program staff to ensure accurate and compliant financial transactions. - Identifies opportunities for process improvement, leads implementation efforts, and collaborates with internal stakeholders to enhance financial operations. - Creates policies and guidelines for department activities. Communicates and monitors policies. - Performs other job-related duties as assigned. Minimum Qualifications - Bachelor’s degree in Finance or a related field. - Two years of relevant experience. Preferred Qualifications - Master's degree in a related field (MBA or MHA or equivalent). - Advanced Microsoft Excel experience. - Experience with SAP S4 Hana, Microsoft Power BI, and other financial tools. - Excellent communication skills, ability to work in a fast-paced and flexible work environment. Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Title: Senior Coordinator, Communications Location: Houston, TX, US Workplace: Hybrid Department: Business Operations The Senior Coordinator, Communications supports the dissemination, reporting, and visibility of research conducted through Baylor College of Medicine (BCM) and the Michael E. DeBakey VA Medical Center (MEDVAMC). This role coordinates research communications, compliance-related documentation, and program reporting across the Center for Translational Research on Inflammatory Diseases (CTRID) and other BCM-VA initiatives. The position develops content for diverse audiences, including translating scientific research into accessible language for public and stakeholder engagement. Working closely with leadership, this role strengthens communication strategies that highlight the impact of BCM-VA research on Veteran health and scientific advancement. Job Duties - Supports the communications, reporting, and coordination infrastructure for research programs within CTRID and BCM-VA collaborative initiatives. On a typical work week, the role develops and edits a range of communication materials, including newsletters, reports, presentations, and web content, and translates scientific findings into lay-language summaries for broader dissemination. - Responsible for collecting, organizing, and validating research output data (e.g., publications, presentations, and funded projects) across BCM-VA investigators and preparing summaries and reports for leadership, program evaluation, and external stakeholders. It also supports compliance-related communications, including assisting investigators with submission of research outputs to VA Office of Research & Development systems and coordinating documentation required for federal and institutional reporting. - Coordinates scientific and educational events, including seminar series, workshops, and recruitment activities, managing logistics for in-person and virtual formats. The position maintains communication platforms, tracks recurring deliverables, and supports CTRID leadership in ensuring timely and accurate reporting and dissemination of research activities. - Develops and disseminates research communications materials, including newsletters, reports, presentations, web, and social media content. Translate scientific findings into lay-language summaries for public and stakeholder audiences. Maintain CTRID and BCM-VA communication platforms. - Collects and tracks research outputs, including publications, presentations, and funded projects. Prepares summaries and reports for leadership and program evaluation. Validates research productivity data and support reporting for BCM and VA stakeholders. - Coordinates communications related to VA and BCM reporting requirements. Assists investigators with submission of research outputs and prepare compliance-related documentation. Liaises with BCM and MEDVAMC offices to ensure accurate and timely reporting. - Coordinates scientific and educational events, including seminars and recruitment activities. Manages logistics, scheduling, and materials for meetings and events. Maintains program calendars and support training program reporting. - Provides administrative support to CTRID and BCM-VA leadership. Maintain communication systems and track recurring deliverables. Supports special projects and evolving programmatic needs. - Performs other job-related duties as assigned. Minimum Qualifications - High School diploma or GED. - Four years of relevant experience. Preferred Qualifications • Experience supporting research programs or working in an academic, healthcare, or federal environment. • Experience with scientific writing, editing, and translating research for diverse audiences. • Familiarity with NIH and/or VA research reporting processes. • Experience with website content management and digital communications platforms. • Strong data organization and reporting skills. • Experience coordinating events, training programs, or research-related activities.

Title: Patient Insurance Specialist II Location: Remote within Houston, TX Salary Range: $39,150 - $46,059 FLSA Status: Nonexempt Work Schedule: Monday – Friday, 8 a.m. – 5 p.m. Job Description: Summary Patient Business Services is seeking a Patient Insurance Specialist II to financially clear patients for upcoming scheduled services. Job Duties - Investigates and verifies insurance coverage and eligibility for scheduled services. - Creates and collects patient out of pocket estimates. - Financially clears office visits that may involve minor procedures for specialist services. - Contacts external PCP offices to initiate and secure insurance PCP referral approvals for Baylor specialists. - Obtains insurance PCP referral approvals on behalf of Baylor PCPs. - Answers Insurance Verification Helpline calls and emails to resolve insurance questions from patients and clinical departments. - Corresponds with insurance companies to review denied services and provides recourse for payment. - Performs other job-related duties as assigned. Minimum Qualifications - High school diploma or GED. - One year of relevant experience. Preferred Qualifications - Pre-service verification experience. - Multi-specialty insurance verification experience. - Epic experience. - Efficient high-volume productivity. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer

Title: Research Administration Associate - Grants Management Location: Houston, TX, US Workplace: Hybrid Department: Research Salary Range: $70,618 - $80,000 Job Description: The Department of Medicine, seeks a highly skilled Research Administration Associate to support comprehensive pre-award and post-award research administration. This role will manage complex pre-award activities, serve as admin liaison to domestic and international research partners, support faculty throughout the full proposal lifecycle, and ensure adherence to sponsor and institutional policies. The ideal candidate will work independently and efficiently in a fast-paced environment while delivering high-quality administrative support to the section's expanding research portfolio. A hybrid work schedule may be available upon successful completion of training. Employees with CRA certification are eligible for certification pay. Job Duties - Manage Pre-Award activities, including BRAIN proposal, application preparation and submission for federal, state, and foundation sponsors. - Review FOAs and ensure all proposal components meet sponsor and electronic system requirements. - Provide budget development, including justifications, budget forms, and guidance to faculty. - Assist faculty with progress reports (RPPRs), NCEs, JIT, including calculating unobligated balances. - Update and monitor Personnel Level of Effort (PLOE) in the CPRIT portal. - Prepare and manage outgoing subcontracts and review incoming subrecipient agreements for domestic and international collaborators. - Monitor subrecipient activity by reviewing invoices for accuracy, allowability, and compliance, and ensure subrecipients submit invoices on time through regular follow-up and escalation when necessary. - Review Notices of Award (NOAs) and communicate key terms, restrictions, and requirements to faculty. - Monitor and review financial activities of sponsored research projects, including budget adjustments, cost transfers, effort reporting, and expenditures, ensuring they are in line with sponsor and institutional guidelines. - Generate monthly financial reporting and perform in-depth financial reviews to identify and resolve issues with grant accounts. - Serve as liaison with Accounting, DOM Research Administration, SPO, SPF and collaborating institutions. - Ensure compliance with BCM policies, sponsor regulations, and federal guidelines. - Use Microsoft Excel and institutional financial reporting systems (e.g. SAP S/4 Hana, and Power BI) to support proposal budgeting and award monitoring while assisting faculty with reporting and compliance needs. - Contribute to process improvements in pre-award and reporting workflows. - Perform other job-related duties as assigned. Minimum Qualifications - Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement. - Two years of relevant experience. Preferred Qualifications - Ability to work independently in a fast-paced environment and manage multiple deadlines. - Strong communication with excellent interpersonal skills and a high level of accountability. - Self-motivated team player who works well under pressure, and maintains professionalism in a fast-paced research environment. - Demonstrated ability to build and maintain strong professional relationships with faculty, staff, and internal and external collaborators. - Highly detailed-oriented with strong organizational and problem-solving skills. - Experience with Microsoft Excel and financial supporting tools. Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Title: Research Administration Associate - Grants Location: Houston, TX, US Workplace: Hybrid Division: Medicine Location: Houston, TX Salary Range: $70,618 - $83,080 FLSA Status: Exempt Work Schedule: Monday – Friday, 8 a.m. – 5 p.m. Job Description: The Department of Medicine, Section of Health Services Research, seeks a highly skilled Research Administration Associate to support comprehensive pre-award and select post-award research administration. This role manages complex pre-award activities, collaborates with domestic and international subrecipients and research partners, and supports faculty throughout the full proposal lifecycle, ensuring adherence to sponsor and institutional policies. The ideal candidate will work independently and efficiently in a fast-paced environment while delivering high-quality administrative support to the section's expanding research portfolio. A hybrid work schedule may be available upon successful completion of training. Employees with CRA certification are eligible for certification pay. Job Duties - Manages pre-award activities, including BRAIN proposal preparation and submission for federal, state, and foundation sponsors. - Reviews FOAs and ensures all proposal components meet sponsor and electronic system requirements. - Provides budget development, including justifications, budget forms, and guidance to faculty. - Assists faculty with progress reports (RPPRs), NCEs, JIT, including calculating unobligated balances. - Initiates and oversees all MOUs for the Section of Health Services Research. - Prepares and manages outgoing subcontracts and reviews incoming subrecipient agreements for domestic and international collaborators. - Monitors subrecipient activity by reviewing invoices for accuracy, allowability, and compliance, and ensure subrecipients submit invoices on time through regular follow-up and escalation when necessary. - Reviews Notices of Award (NOAs) and communicate key terms, restrictions, and requirements to faculty. - Serves as liaison with Accounting, GCA, DOM Research Administration, SPO, and collaborating institutions. - Supports coordination and submission of large program project grants and related progress reports. - Ensures compliance with BCM policies, sponsor regulations, and federal guidelines. - Contributes to process improvements in pre-award and reporting workflows. - Uses BRAIN, Microsoft Excel, and institutional financial reporting systems (e.g. SAP S/4 Hana, and Power BI) to support proposal budgeting and award monitoring while assisting faculty with reporting and compliance needs. - Performs other job-related duties as assigned. Minimum Qualifications - Bachelor's degree. Certified Research Administrator certification through the Research Administrators Certification Council (RACC) may substitute for the degree requirement. - Two years of relevant experience. Preferred Qualifications and Skills - Experience with Microsoft Excel and financial supporting tools. - Ability to work independently in a fast-paced environment and manage multiple deadlines. - Strong communication with excellent interpersonal skills and a high level of accountability. - Self-motivated team player who works well under pressure and maintains professionalism in a fast-paced research environment. - Demonstrated ability to build and maintain strong professional relationships with faculty, staff, and internal and external collaborators. - Highly detailed-oriented with strong organizational and problem-solving skills. Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Title: Manager, Reporting and Quality Control - Grants Management Division: Finance Work Arrangement: Remote within Texas Location: Remote within Texas Salary Range: $99,213 - $134,229 FLSA Status: Exempt Work Schedule: Monday – Friday, 8 a.m. – 5 p.m. Job Description: Summary Reporting to the Director of Research Accounting and Compliance, this position is a key member of the Sponsored Projects Finance (SPF) management team, responsible for monitoring the quality of grant master data, timely transaction processing, and timely and accurate sponsored account close-out. Ensures appropriate GAAP basis accounting for sponsored agreements. Will consider highly qualified candidates to work remotely within the state of Texas. Will be required to attend work related meetings in Houston occasionally, travel for these meetings will be at the employee’s expense. Job Duties - Ensures grants master data is maintained to support accurate reporting, decision making, efficiency, and compliance. - Serves as a subject matter expert on the reporting of grants data and the functionality of the grants module in the financial accounting system. - Serves as a liaison between SPF, department research administrators and other central processing areas to assure the appropriate controls and timely processing of transaction against sponsored programs. - Oversees the reconciliation of accounts for the appropriate representation of sponsored revenues, expenses, liabilities, and receivables related to grants accounting in BCM’s GAAP basis financial statements. - Writes, maintains and communicates policies and procedures related to post-award accounting. - Develops, generates, and manages timely accounting and financial reports. - Generates various analyses and financial reports for management. - Ensures accounting transactions and reports are conducted in accordance with accounting standards and BCM policies. - Supervises research accounting staff. - Stays abreast of current trends related to research administration. - Performs other job-related duties as assigned. Minimum Qualifications - Bachelor's degree in Accounting, Finance, Business or related field. - Five years of experience in research administration, sponsored programs or grants accounting that includes at least three years of people management experience. Department Specific Requirements - Familiarity with ERP systems and other grants management platforms. - Familiarity with federal regulations (Uniform Guidance, NIH Grants Policy, etc.). - Advanced ability to use technology tools, such as Microsoft Excel, Power BI, etc., to manipulate large data sets to gain insights, perform reconciliations, and monitor data quality. - Ability to clearly communicate financial information. - Ability to interpret, communicate and apply sponsor regulations and award terms and conditions. - Ability to exercise discretion and independent judgment while making decisions. - Ability to work collegially with individuals within BCM to accomplish the common goal of efficient and compliant grants administration. - Strong organizational skills and ability to manage competing deadlines in a fast-paced environment. Preferred Qualifications and Skills - Master's degree - Certified Research Administrator - S4 Hana - ERP System Implementation experience - GAAP experience Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

Assigns appropriate modifiers to charges for clean claim submission. Utilizes the Optum encoder to review and/or assign ICD-10-CM, CPT,  and HCPCS Level II codes on charges.

Title: Associate Director, Philanthropic Data Management and Analytics Location: Remote within Texas, TX, US Workplace: Remote within Texas Department: Business Operations Job Description: Summary This role requires a broadly experienced, analytical and self-motivated data professional. The Associate Director, Philanthropic Data Analytics is responsible for maintaining operations and integrity of the organization’s fundraising information management system. Additionally, responsibilities include designing and generating queries, lists and analytical reports for fundraising activities. This position reports directly to the Senior Director of Philanthropic Operations. Internal title: Senior Donor Database Analyst; working title: Associate Director, Philanthropic Data Management and Analytics Job Duties - Designs, builds and publishes reports using a variety of reporting applications and data visualization tools for College departments and leadership for fundraising evaluation, planning, and donor solicitation. Applications include Power BI, Blackbaud CRM, Luminate Online, Almabase, Blackbaud SKY Platform, Excel, and Insight Designer. Provides analysis based on data as requested. - Generates lists for mailing, prospect evaluation, and fundraising reporting using Blackbaud CRM. - Performs data imports of constituent data including contact records, prospect research, education, employment, endowment, and scholarship information using Blackbaud CRM, Blackbaud SKY API, Zuri Velocity and other tools. - Creates and documents standards, processes, and procedures to ensure data integrity and database efficiency including the use of Power Automate, Zuri Velocity and other tools. - Assists with database administration and maintenance including designing and implementing protocols and training staff. - Uses strong analytical and problem-solving skills, with the ability to translate complex data into actionable insights and communicate effectively with non-technical stakeholders. - Ensures data access across processes is secure and follows HIPAA and FERPA compliance standards. - Performs other job-related duties as assigned. Minimum Qualifications - Bachelor's degree. Four years of relevant experience may substitute for degree requirement. - Four years of relevant experience. Department-specific Requirements - Advanced knowledge of designing, developing and generating reports and visualizations from a relational database using Structured Query Language (SQL) and Power BI. - Experience managing fundraising information management systems. - A minimum of five (5) years of experience in database management or related field with preference given to experience with Blackbaud products. - Advanced skills in Microsoft Office, specifically Excel. Preferred Qualifications and Skills - Thorough knowledge of fundraising principles and methods strongly preferred. - Familiarity with cloud data storage and analytics platforms (e.g., AWS S3 + Athena, Azure Data Lake, GCP Storage + BigQuery, Snowflake) a plus. Work Authorization Requirement: This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.