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Pavago specializes in connecting businesses with top-tier offshore talent in operations, sales, and marketing, offering a comprehensive recruitment solution designed to reduce cost
Senior Marketing Coordinator
Location
United States
Posted
109 days ago
Salary
0
Seniority
Senior
Job Description
Senior Marketing Coordinator
Pavago
This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description We’re hiring a highly organized and execution-driven Senior Marketing Coordinator to support day-to-day executive operations, marketing execution, content coordination, and program administration. This is a hands-on, multi-functional role for someone who thrives in structured yet entrepreneurial environments, pays close attention to detail, and takes ownership of follow-through across executive support and marketing systems. This role is not strategic marketing leadership — it is about consistent execution, organized implementation, and ensuring that marketing, content, communication, and administrative workflows run smoothly and correctly the first time. What You’ll Own - Core Executive & Operational Support - Support day-to-day administrative coordination. - Manage calendar organization, scheduling, and communication workflows. - Maintain structured project tracking sheets and ensure task follow-through. - Proactively identify gaps in workflows and flag inefficiencies. - Marketing Execution & Social Media Management - Create, design, schedule, and publish content across LinkedIn, Facebook, Instagram, and community groups. - Manage engagement, direct messaging, and community interaction. - Track engagement metrics and maintain organized performance reporting. - Assist in monitoring and setting up advertising campaigns for programs and events. - Content Creation & Program Materials - Edit and produce short-form video content and graphics aligned with brand messaging. - Format and organize program documents (scripts, guides, workbooks, cheat sheets). - Maintain consistency in branding and content presentation across platforms. - Email Marketing & CRM Management - Build and manage email workflows using GoHighLevel. - Execute outreach campaigns and follow-ups for prospects and participants. - Maintain clean CRM records and accurate pipeline tracking. - Program & Membership Administration - Organize digital program materials and manage updates. - Track member progress and support participant communication. - Troubleshoot minor technical issues within online platforms. - Research, Lead Generation & Digital Support - Conduct research to build Ideal Client Profiles and prospect lists. - Support lead generation initiatives and outreach campaigns. - Assist with minor website updates and account setups. - Compile reports and findings to support decision-making. - Communication & Administrative Coordination - Maintain clear, professional written communication. - Organize inbox management and prioritize urgent matters appropriately. - Ensure documentation and shared files remain structured and accessible. Qualifications - Proven experience in executive assistance, marketing coordination, or digital operations support. - Experience supporting founders, coaches, or entrepreneurial businesses is preferred. - High proficiency in Google Workspace (Docs, Sheets, Drive, Calendar). - Experience using GoHighLevel CRM or similar marketing automation platforms. - Proficiency in Canva and video editing tools (Veed, OpusClips, or similar). - Strong understanding of LinkedIn, Facebook, and Instagram. - Strong written English communication skills. - Highly organized with strong multitasking ability in fast-moving environments. - Self-motivated and capable of working independently with minimal supervision. - High attention to detail with strong execution discipline. Key Metrics for Success - Consistent and timely social media content execution. - Clean, organized, and up-to-date CRM and email workflows. - High engagement and responsive community management. - No missed follow-ups in lead or participant communication. - Well-organized program materials and digital assets. - Strong leadership confidence in operational reliability and support. Interview Process - Initial Screening Call - Marketing & Systems-Focused Interview - Practical Task (Content or Workflow Exercise) - Final Interview - Internal Review & Approval - Offer & Onboarding
Job Requirements
- Proven experience in executive assistance, marketing coordination, or digital operations support.
- Experience supporting founders, coaches, or entrepreneurial businesses is preferred.
- High proficiency in Google Workspace (Docs, Sheets, Drive, Calendar).
- Experience using GoHighLevel CRM or similar marketing automation platforms.
- Proficiency in Canva and video editing tools (Veed, OpusClips, or similar).
- Strong understanding of LinkedIn, Facebook, and Instagram.
- Strong written English communication skills.
- Highly organized with strong multitasking ability in fast-moving environments.
- Self-motivated and capable of working independently with minimal supervision.
- High attention to detail with strong execution discipline.
- Key Metrics for Success
- Consistent and timely social media content execution.
- Clean, organized, and up-to-date CRM and email workflows.
- High engagement and responsive community management.
- No missed follow-ups in lead or participant communication.
- Well-organized program materials and digital assets.
- Strong leadership confidence in operational reliability and support.
- Interview Process
- Initial Screening Call
- Marketing & Systems-Focused Interview
- Practical Task (Content or Workflow Exercise)
- Final Interview
- Internal Review & Approval
- Offer & Onboarding
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