WFG logo
WFG

Skupina společností WFG sahá až do roku 1992. Od té doby se zabýváme činnostmi od lesnictví až po rezidenční projekty.

Program Coordinator

Location

Florida

Posted

6 days ago

Salary

0

Seniority

Senior

High SchoolEnglish

Job Description

Program Coordinator

WFG

• Schedule, coordinate, and run CE events from setup through close, ensuring each event stays on its required timeline. • Serve as the single point of contact for Title Agents – confirming event details, securing sign-in/sign-out sheets, attendee lists, and surveys, and following up persistently until each item is received. • Coordinate instructors and CE vendors: confirm bookings, collect W-9s, manage handouts and materials, and resolve logistics. • Coordinate with WFG sales reps to tie each event to the correct rep/territory and route survey results to reps and their managers. • Execute the full event email cadence (from pre-event registration through post-event credit/follow-up communications) accurately and on schedule. • Coordinate registration site setup and marketing kit requests/distribution, and track marketing status per event. • Pull and monitor registration reports, track counts against thresholds, and flag low-registration events for go/no-go decisions. • Process CE credits: issue certificates and self-report rosters to state regulatory bodies where required. • Prepare and assemble regulatory filings and provider/instructor/course approval packets for leadership review and sign-off. • Maintain organized records for state audits and recordkeeping requirements. • Produce the monthly Program Report and analysis that demonstrate the impact of the

Job Requirements

  • Exceptional attention to detail. Catches the small things; nothing falls through the cracks across many concurrent events.
  • Highly organized & process-oriented. Thrives inside defined systems, SOPs, and tracking sheets; keeps everything current and auditable.
  • Strong people skills with persistent follow-up. Comfortable being the point of contact for Title Agents, instructors, and sales reps – chasing sign-in sheets, surveys, W9s, and counts in a friendly, professional, relentless way.
  • Self-directed and reliable. Owns the daily workflow with minimal supervision and escalates the right issues at the right time.
  • Data & tooling fluency. Confident in Excel/spreadsheets and CRM systems; can pull, read, and maintain reports and tracking data accurately.
  • Clear written communication. Professional email and document writing; can follow templates exactly and represent the program well.
  • CRM administration experience. The program is expected to migrate from CRM to another; this role may help drive that migration.
  • Real estate, title, or continuing-education industry background. Familiarity with CE/regulatory processes or the title/real estate world is a plus.
  • Event coordination experience. Prior experience coordinating events, training, or programs across multiple stakeholders.
  • AI Agent experience, Comfort using AI tools to increase efficiency in drafting, summarizing, and organizing, paired with the judgment to verify AI output against source materials before it's relied upon.

Related Job Pages

More Program Coordinator Jobs

Full TimeRemoteTeam 1,001-5,000Since 1975

• Support the recruitment of residents and advanced practice providers • Foster relationships with universities and professional organizations

California
ICF logo

Program Grants Coordinator – Health Program

ICF

Founded in 1969, ICF is a global advisory and technology services company headquartered in Reston, Virginia. It delivers data-driven solutions across energy, en

• Provides structured coordination and operational support for complex state or federally funded health initiatives. • Supports PMO-led program execution by maintaining integrated schedules, tracking action items, and reinforcing documentation and reporting workflows across workstreams. • Maintains structured trackers for milestones, deliverables, procurement activities, subrecipient documentation, and reporting deadlines. • Organizes and maintains contract files, grant documentation, and compliance records to support audit-ready program implementation. • Coordinates recurring meeting cadences, prepares agendas and briefing materials, documents decisions and action items, and tracks follow-up across internal teams and external partners. • Supports technical assistance (TA) activities by coordinating onboarding sessions, maintaining TA request logs, organizing materials, and tracking follow-up actions. • Assists with reporting preparation, documentation reconciliation, and task sequencing during high-volume implementation periods. • Contributes to disciplined program governance in compliance-driven environments requiring strong organization, attention to detail, and the ability to manage multiple concurrent priorities.

Oklahoma
$55.7K - $94.6K / year
BioScript Solutions logo

Program Coordinator

BioScript Solutions

At BioScript, everything we do starts with a single question: "What’s best for the patient?" | Est. 2001 | bioscript.ca

Full TimeRemoteTeam 1,001-5,000Since 2001H1B No Sponsor

• Coordinate and manage all aspects required in order to obtain prescription drug coverage for patients • Acting as the Primary point of contact for physicians to enroll patients into a NavieGo managed program • Establishing and maintaining a strong relationship with assigned clinics and physicians • Coordinate cases with insurance companies, physician' offices and healthcare professionals for reimbursement solutions • Coordinate with dispensing pharmacy and injection training sites once funding has been obtained • Assisting physicians and/or their staff to complete all relevant Patient Support Program forms • Acting as the main resource for NavieGo to request missing or additional information from respective offices • Responding promptly and professionally to physician enrolment requests • Responding proactively upon NavieGo’s request for patient reimbursement renewals.

Canada
Full TimeRemoteTeam 1,001-5,000Since 2005H1B Sponsor

• Coordinate the planning and execution of Belonging & Inclusion programs and events across the organization • Manage the annual iBelong calendar, including speaker sessions, panel discussions, employee forums, awareness events, and community-building activities • Schedule and coordinate virtual and in-person events, including logistics, registrations, materials, meeting coordination, and follow-up activities • Partner with internal stakeholders and external speakers to deliver engaging and impactful programming • Manage multiple projects and deadlines while ensuring a high-quality employee experience • Support regional and global Belonging & Inclusion initiatives, including emerging programs such as the iBelong India pilot • Create opportunities for employees to connect across teams, functions, geographies, and backgrounds • Facilitate employee discussions, roundtables, and community events with professionalism, confidence, and ease • Support employee-led initiatives and volunteer leaders participating in Belonging & Inclusion programming • Track attendance, participation, and engagement metrics across Belonging & Inclusion programming • Create and administer employee polls, surveys, and feedback mechanisms to gather insights and measure program effectiveness • Analyze participation trends and employee feedback to identify opportunities for continuous improvement • Prepare regular updates and reports summarizing program activity, participation, and outcomes

United States