• Identify target audiences and develop segmentation strategies based on attendee personas. • Create and implement audience acquisition campaigns to promote and drive event registration and attendance. • Collaborate with the cross-functional teams to map out tasks and set expectations for audience engagement. • Develop the campaign strategy and creation of promotional content across web, email, digital, and social. • Partner with the content team to develop clear value propositions and messaging that effectively communicate the benefits of our events. • Ensure all promotional materials align with brand standards by collaborating with internal creative teams. • Collaborate with Field Marketing, Sales, and Sales Enablement leads to equip internal teams with effective tools and information to drive event registration and attendance. • Develop sales tools, internal communication plans, and strategies to engage and activate sales to drive registration to events. • Lead post-event follow-up strategy and plan in partnership with Marketing Operations, SDR Teams, Campaigns, and Field Marketing. • Analyze event performance metrics, including MQLs (Marketing Qualified Leads), pipeline contributions, attendance rates, and engagement. • Collaborate with the analytics team to assess the effectiveness of event campaigns and identify areas for improvement. • Prepare and present reports on campaign outcomes to inform future event strategies and adjustments. • Provide cross-functional support for the broader Events Team portfolio, contributing to the success of various global event initiatives as needed.

• Plan, lead, and execute 8–12 concurrent high-complexity events, including incentive trips, multi-day retreats, and high-production programs. • Serve as the primary strategic contact for clients, offering consultative guidance and creative solutions aligned to business objectives. • Manage all aspects of event execution: budget creation, venue and vendor sourcing, production, logistics, and reconciliation. • Oversee event budgets of $500K–$2M+, balancing client goals with BoomPop’s margin targets and cost efficiency. • Partner cross-functionally with Sourcing, Creative, Product, and Finance teams to ensure seamless delivery. • Mentor Event Managers by sharing best practices, reviewing plans, and helping solve complex challenges. • Identify and implement process improvements that enhance scalability, efficiency, and profitability across the Events org. • Lead post-event reviews to surface learnings and drive continuous improvement. • Model operational excellence, proactive communication, and a calm, solution-oriented approach in every client interaction.

• Support daily operations through rostering and event coordination. • Ensure accurate staff scheduling and system updates. • Provide administrative and data entry support. • Maintain operational efficiency and compliance. • Prepare and manage hospitality staff rosters. • Allocate staff based on availability, skill set, and event requirements. • Monitor shift changes, cancellations, and replacements. • Communicate roster updates to staff in a timely manner. • Ensure compliance with award rates and shift requirements. • Track attendance and flag discrepancies. • Create and update events in internal systems. • Input event details including location, time, staffing requirements, and special instructions. • Coordinate event changes and communicate updates to relevant teams. • Assist in tracking event staffing coverage and requirements. • Perform accurate data entry into operational systems. • Maintain updated records of staff profiles and availability. • Generate basic operational reports (rosters, staffing coverage, etc.). • Assist with documentation, filing, and record management. • Support operations team with general administrative tasks.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Sr. Coordinator assists and reports directly to the Producer by sourcing, scheduling, and organizing for upcoming events. The Sr. Coordinator will be responsible for assisting event teams in all aspects of event management by serving as support staff on events of all sizes. Events assigned may include: - Conferences - Trade shows - Dinners - Corporate galas - Incentive programs This position will work directly on all events, coordinating specific pieces as assigned by the event lead. Event pieces may include: - Handling transportation - Meeting room bookings - Food and beverage - Talent management This position will also lead small scale events with limited supervision. This is a client-facing role, and will have client contact primarily during meetings and through event leads. Qualifications - At least 3-5 years of experience managing events - Understanding of event industry norms such as: - Venue contracting – the overall process, including concessions - Housing – room blocks, shoulder dates, cumulative blocks, and attrition - Catering – food and beverage minimums - Budget and financial tracking experience - Strong computer and technology skills, especially Excel, Outlook, and Word - Ability to take initiative to learn and produce high quality work - Onsite team management experience - Ability to collaborate with others and work well on a team - Display a positive attitude in all interactions with internal and external customers - Flexibility and willingness to assist colleagues with projects and tasks outside of job requirements - Bachelor’s degree is preferred Requirements - Managing specific event components including transportation, meeting room bookings, food and beverage, and talent management. - Overseeing venue contracting processes, including managing concessions. - Managing event housing logistics, including room blocks, shoulder dates, cumulative blocks, and attrition. - Handling catering logistics and managing food and beverage minimums. - Actively participate in creative event ideation and continue look and feel of creative deck shared by creative/art directors. - Oversee and manage PAs, BAs, and Registration Staff. Delegate their responsibilities, assign their locations. - Source props/décor per creative’s directions and track costs, also manages the internal sourcing decks. - Draft and edit debriefs from weekly/monthly client calls. - Update documentation for Producer as needed, including timelines, PA grids, production schedule, graphics grid, décor/prop purchase grid, contact sheet, deliverables grid, etc. - Undertake venue searches and serve as liaison between team and venue. - Research possible event vendors, such as caterers, artists, DJs, florists, designers, etc. as requested, and provide a comprehensive summary in deck format. - Book travel and accommodations for event staff. - Responsible for sharing a clear inventory of all purchased items being sent to MAS storage, and updating existing MAS inventory with any new items added post event. Track packages and manage purchase returns and credit card/store credits. - Assist Producer/Exec. Producer with budget tracking/management and fiscally reconciling projects. - Collect and process invoices post-production. - Responsible for all post event trafficking to client or storage. - Traveling up to 30% of the time (domestically or internationally, requiring a passport) to execute on-site event management. Benefits - Full time position - Opportunities for growth and development - Health & Dental Insurance (choice of plans) - 100% Employer paid short-term disability and life insurance - Opportunity to elect additional life insurance and LTD insurance at employee expense - Paid parental leave - Opportunity to contribute pre-tax dollars to flexible spending accounts - 401(K) with employer match - Flexibility in work schedules - Generous time off