Building Brighter Futures Together
Program Operations Associate
Location
California + 4 moreAll locations: California | District Of Columbia | Florida | New York | Massachusetts
Posted
5 days ago
Salary
$55K - $60K / year
Seniority
Mid Level
Job Description
Program Operations Associate
YouthBuild Global
• Provide day-to-day administrative and coordination support across Program departments, including DOL Program Impact, AmeriCorps, and Network Engagement. • Track deliverables, timelines, and milestones across projects and track follow-through on key deadlines for program leaders. • Coordinate internal workflows, meetings, and communications to keep work aligned across teams. • Maintain documentation, trackers, shared tools, and files to support efficient program operations. • Support grant- and contract-related administrative needs and other operational priorities as assigned. • Serve as a coordination point across program teams and help maintain alignment of priorities and timelines. • Support onboarding, internal communication flows, and cross-team process improvements. • Help streamline recurring processes, including quarterly standups, program dashboards, and Quarterly Trends meetings, among others. • Contribute to strong collaboration across the broader Program team. • Support shared systems and tools, including Microsoft 365, trackers, and file systems. • Identify opportunities to improve workflows, documentation practices, and team organization leading to greater impact. • Support data tracking and reporting needs across programmatic initiatives. • Promote consistency and accuracy in documentation and administrative processes. • Coordinate logistics for convenings, trainings, and events, in-person, hybrid, and virtual. • Manage scheduling, vendors, materials, participant communications, and other event operations. • Support the development of run-of-show materials and execution of meetings and convenings. • Track participation and support post-event follow-up, documentation, and next steps. • Utilize AI tools responsibly, ethically, and effectively in alignment with YouthBuild Global’s AI Acceptable Use Policy. • Ensure the accuracy, confidentiality, and appropriate use of AI-generated content in internal and external communications, documents, and materials. • Identify, document, and share effective practices for using AI tools to improve efficiency, collaboration, and program operations.
Job Requirements
- 2-3+ years of relevant experience in operations, coordination, administration, and/or program support.
- Experience supporting multiple teams, projects, or departments in a fast-paced environment.
- Strong organizational and project management skills with excellent attention to detail.
- Experience supporting events, trainings, or convenings.
- Familiarity with Microsoft 365 and other collaboration and tracking tools.
- Familiarly with AI tools and a willingness to learn in an evolving space.
Benefits
- Medical, dental, and vision insurance
- A 401(k) plan with an employer match
- Generous paid holidays
- Access to our Employee Assistance Program (EAP) for well-being support
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