GC AI is the fastest-growing and most trusted legal AI platform for in-house legal teams. We're building the future of legal work, and we're doing it fast. You'll join at a pivotal moment—when decisions matter, impact is immediate, and the runway to shape your career is wide open. We’re a high-performing team where you'll have real ownership and influence from day one. More than 1,800 companies use GC AI to drive their business forward, including 150+ public companies, 25+ unicorns, and brands such as News Corp, Miro, Bass Pro Shops, Snyk, Skims, Liquid Death, Vercel, Zscaler, and TIME. We've 10x'd revenue in 12 months, raised a $60 million Series B ($555 million valuation), and are growing faster than ever. We are backed by incredible investors, including Scale Venture Partners, Northzone, Sound Ventures, and Guillermo Rauch, CEO of Vercel. If you thrive when the stakes are high and the path isn't paved, you'll love it here. Our six guiding principles are: 1% better every day, customer obsession, ship today, find a way, care deeply, and own it completely. Come shape the future of legal work with us. About the RoleThe General Counsel at GC AI operates as a true hybrid executive: part legal leader, part business operator. This role touches legal, HR, talent, security, compliance, finance, and executive leadership on any given day. We're looking for a sharp, organized recent graduate who can be a true force multiplier for someone who runs at this pace. You'll own the operational backbone of one of the busiest seats in the company, working across a wide and constantly evolving set of priorities. This is an exceptional opportunity for someone early in their career who thrives in fast-paced environments and wants to learn the inner workings of a high-growth legal tech company from the inside. Chicago is our preferred location for this role. GC AI intends to open a Chicago-area office within the next two years, and this person will play an integral role in standing up that presence. This is a high-trust, high-context role. You will be exposed to confidential legal matters, compensation data, hiring decisions, personnel issues, outside counsel communications, and board-level information. Discretion is non-negotiable. What You'll Do - Calendar and scheduling: Manage a complex, high-volume calendar across Eastern to Pacific time zones with 12+ daily meetings. Prioritize, protect focus time, resolve conflicts, and coordinate across internal and external stakeholders. Become fluent in Reclaim.ai scheduling logic and other booking flows. - Meeting operations: Prepare agendas and briefing materials for recurring leadership meetings (Exec, G&A Leadership, Legal Team Sync, Pricing Standup, Talent Team, HR Biweekly). Track action items from Granola meeting notes and ensure follow-through. - Travel coordination: Book flights, hotels, and ground transportation for regular domestic travel. - Communication triage: Monitor and triage Slack messages and email across 10+ active channels spanning legal, HR, recruiting, pricing, and deal support. Flag time-sensitive items, draft initial responses where appropriate, and ensure nothing falls through the cracks. - Recruiting and hiring support: Coordinate interview scheduling through Ashby. Prepare interview briefings, manage candidate communications, and support onboarding logistics using the Notion. - Project and task tracking: Maintain and update project trackers in Notion (legal, HR, RevOps). Track deliverables and deadlines across Asana. Keep the GC's personal task list current. - Outside counsel and vendor coordination: Schedule and prepare for calls with external law firms and vendors (privacy counsel, compensation consultants, compliance vendors). Manage engagement logistics, coordinate document sharing, and assist with tracking billing and invoicing. - Compensation and HR administration: Support comp cycle logistics, EEO-1 reporting preparation, benefits administration coordination, and HRIS workflows. Handle sensitive personnel documents with appropriate confidentiality. - Document and information management: Organize and maintain files in Google Drive, prepare Google Docs and Sheets for internal reviews, and ensure version control across workstreams. - Expense and administrative support: Process expense reports, manage subscriptions and vendor accounts, coordinate office/workspace logistics, and handle other day-to-day administrative needs. What We're Looking For - Bachelor's degree (recently completed or expected) and prior office, internship, or administrative experience in a professional environment; while helpful to have prior EA experience, this is a great opportunity for a new highly organized graduate! - Ability to manage a high-volume, fast-moving calendar with competing priorities across time zones - Strong proficiency with Google Workspace (Calendar, Docs, Sheets, Drive, Gmail), Slack, and Notion - Experience with or ability to quickly learn: Reclaim.ai, Ashby (or similar ATS), HubSpot, Granola, Zoom, Asana, Notion and, most importantly, GC AI! - Exceptional written communication skills, including the ability to draft Slack messages, emails, and internal communications in a professional, concise tone - Maturity and professionalism to handle highly confidential information: legal strategy, personnel matters, compensation data, outside counsel communications, and executive decision-making - Natural organizational instincts: you track details without being asked, follow up proactively, and close loops - Good judgment about when to act independently and when to escalate - Chicago-based strongly preferred; some travel to the San Mateo, CA headquarters and for offsites expected Nice to Have - Internship or work experience in a legal department, law firm, or professional services environment - Familiarity with legal tech, AI/ML products, or SaaS companies - Experience supporting or working closely with senior leaders in any capacity - Prior experience managing local office operations - Energized by a startup environment where scope expands and roles evolve quickly A Note On PaceWe’re building something new in a once-in-a-generation shift in technology and the legal industry, so we move at a relentless pace. We expect urgency, ownership, and good judgment even when things aren’t perfectly clear. If you need structure and consensus to do your best work, this isn’t the right place for you. If you thrive in ambiguity and growth, work with intensity, and want real responsibility, keep reading. We’re excited to meet you. Location PolicyThis is a remote role unless you fall within the following parameters. If you live within approximately 50 miles of our San Mateo, CA or Provo, UT office, the position follows a hybrid schedule with in-office days on Tuesdays, Wednesdays, and Thursdays. Equal Opportunity EmploymentGC AI is an equal opportunity employer that supports workplace diversity and does not discriminate on the basis of race, color, religion, gender identity/expression, national origin, age, military service eligibility, veteran status, sexual orientation, marital status, physical or mental disability, or any other protected class. GC AI is committed to working with and providing reasonable accommodation to applicants with physical and mental disabilities. #LI-GCAI Fraud Notice to GC AI ApplicantsTo protect yourself against phishing and recruitment fraud, please note that GC AI only accepts job applications through our official careers page at https://gc.ai/careers and through sponsored jobs on LinkedIn. All legitimate communication from our team regarding job opportunities will come from a GC AI team member with a @gc.ai or @getgc.ai email address. GC AI will never: - Refer you to external websites to apply - Conduct interviews over email, chat platforms, or messaging apps - Ask you to provide payment or purchase equipment - Request personal or financial information such as your mailing address, social security number, credit card numbers, or banking information during the application process Examples of fraudulent email addresses: - info.gcai.careers.com@gmail.com - info.gc.aicareers.online.com@gmail.com - Any email address ending in @gmail.com, @yahoo.com, or other free email services If you are contacted by someone claiming to be from GC AI via an unofficial channel or from a suspicious email address, please do not share any information. Mark the communication as "phishing" or "spam" and do not respond.

Role Description We’re looking for a highly organized, detail-oriented generalist who can operate across sales, vendor, and carrier account management, HR systems, finance support, project coordination, and executive administration. This is a broad, cross-functional role for someone comfortable with owning a wide range of responsibilities, staying on top of many moving pieces, and serving as a reliable point of contact among teams, vendors, and leadership. In Teamswell every team member has an instrumental role and impact on the success of our business and our client’s success, so we seek to have highly motivated individuals who thrive in a fast-paced work environment, who are intelligent, eager to work hard, reliable, and able to communicate effectively with all levels of an organization. Our Executive Assistant / Operations Manager will possess the skills and experience required and will also possess a positive attitude and ability to solve complex problems and work in a fast-paced and rapidly changing environment. We value people who are good communicators, quick learners, scrappy about finding creative solutions to problems, and conscious of their work quality. We expect all our team members to deliver excellence in both technical expertise as well as in their everyday relationships with their team. Responsibilities - Business Development & Partner Relations: Qualify and follow up on inbound leads, and conduct outreach to prospective partners (e.g., communities/HOAs) to support network growth. - Vendor & Contract Management: Manage site and vendor contracts, track renewal and expiration dates, resolve day-to-day issues or disputes, and serve as the main point of contact for external partners. - Carrier Account Management: Manage AT&T account activity, including support cases, service changes, and monthly billing review. - Finance Support: Collect and route vendor invoices for payment, and manage insurance certificates and renewals. - HR & Systems Administration: Onboard new employees on Clockify, provide ongoing support and troubleshooting for the team, and field employee questions related to Rippling. - Marketing & Creative Support: Support marketing initiatives — generate ideas, design visuals and materials (Canva), and drive outreach that supports growth. - Project & Marketing Coordination: Support special projects (including funded initiatives), keeping information current, coordinating outreach and materials, and completing related documentation and reporting. - Vehicle & Asset Administration: Manage vehicle-related paperwork, maintenance scheduling, and expense tracking. - Executive & Personal Support: Assist with property-related administration and vendor coordination for personal/home needs. - General Coordination: Schedule and follow up on meetings, and act as a liaison between leadership and outside parties. Qualifications - Sales & Relationship Management: Comfortable qualifying leads, following up persistently, and building relationships with partners and communities. - Vendor & Contract Administration: Strong at tracking contracts and deadlines, and resolving disputes professionally. - Account & Billing Management: Experience navigating carrier/vendor account portals (AT&T experience a plus) and reviewing invoices or bills for accuracy. - Finance & Insurance Coordination: Comfortable working alongside a Finance team on invoicing, payments, and insurance documentation. - HR & Systems Proficiency: Familiarity with time-tracking (Clockify) and HR platforms (Rippling), or the ability to learn new systems quickly and train others. - AI Literacy & Automation: Strong understanding of AI capabilities and limitations, with experience integrating AI tools into business processes, workflow automation, and operational efficiency. - Project Coordination: Able to support cross-functional projects, track deliverables, and complete related documentation and reporting requirements. - Operations & Logistics: Capable of managing vehicle and asset paperwork, maintenance scheduling, and expense tracking. - Discretion & Trustworthiness: Comfortable handling sensitive personal, financial, and business matters with confidentiality. - Communication & Coordination: Strong written and verbal communication skills; self-directed and able to manage multiple priorities as the go-to point of contact across teams. - Attention to Detail: Meticulous with numbers, dates, and documentation; catches discrepancies before they become costly errors and keeps records organized and current, so nothing falls through the cracks.

Role Description At Pavago, one of our clients is hiring a Senior Executive Assistant to provide high-level strategic and operational support to the CEO and executive leadership team. This is not a traditional administrative role. You’ll serve as a trusted partner to senior leadership by managing executive operations, coordinating complex schedules, streamlining communication, and ensuring high-priority initiatives move forward efficiently. If you’re proactive, resourceful, highly organized, and thrive in fast-paced environments, this role is a strong fit. What You’ll Own - Executive Calendar & Time Management - Manage complex executive calendars across multiple time zones. - Coordinate internal and external meetings. - Prioritize schedules to maximize executive productivity. - Resolve scheduling conflicts proactively. - Prepare meeting agendas, briefing materials, and executive summaries. - Protect executive focus time while balancing shifting priorities. - Executive Communications - Manage and prioritize executive inboxes and communications. - Screen calls and correspondence on behalf of leadership. - Draft, edit, and proofread: - Emails - Reports - Presentations - Executive communications - Serve as a primary point of contact for internal and external stakeholders. - Maintain professionalism, discretion, and confidentiality in all communications. - Travel & Logistics Management - Coordinate domestic and international travel arrangements. - Book flights, accommodations, transportation, and itineraries. - Prepare comprehensive travel plans and briefing documents. - Manage last-minute travel changes and scheduling adjustments. - Track and reconcile travel-related expenses. - Project & Executive Operations Support - Support strategic initiatives and executive projects. - Track deliverables, deadlines, and action items. - Coordinate cross-functional teams and stakeholder communication. - Conduct research and prepare executive summaries. - Assist leadership with operational planning and administrative priorities. - Meeting & Event Coordination - Organize executive meetings, board meetings, off-sites, and company events. - Prepare presentations, reports, and briefing materials. - Record meeting notes and distribute action items. - Coordinate virtual and in-person meeting logistics. - Ensure follow-through on executive priorities and commitments. - Administrative Operations - Maintain confidential records, contracts, and documentation. - Process expense reports, invoicing, and budget tracking. - Organize executive documentation and filing systems. - Improve administrative processes and operational workflows. - Support executive office operations with accuracy and efficiency. Qualifications - Highly organized with exceptional attention to detail. - Proactive and resourceful with a strong ownership mindset. - Excellent written and verbal English communication skills. - Calm under pressure and capable of managing competing priorities. - Strong problem-solving and decision-making abilities. - Professional, trustworthy, and highly discreet. - Comfortable working independently in a remote environment. Requirements - 5+ years of experience as an: - Executive Assistant - Senior Administrative Assistant - Chief of Staff - Executive Operations professional - Proven experience supporting: - CEOs - Founders - Presidents - C-Suite executives - Experience managing complex calendars, executive communications, and high-priority projects. - Strong organizational and project management skills. - High level of professionalism, discretion, and confidentiality. - Ability to manage multiple priorities in fast-paced environments. Benefits - Trusted partnership with executive leadership. - High visibility across strategic business initiatives. - Opportunity to influence operational excellence at the executive level. - Diverse responsibilities spanning executive support, operations, and project coordination. - Fully remote role with long-term growth opportunities. - Career progression into: - Chief of Staff - Executive Operations Manager - Operations Director - Business Operations Lead Interview Process - Application Review - Spark Hire Intro Video (3–5 minutes) - Client Interview - Offer & Onboarding What Happens After You Apply After submitting your application, you’ll receive an email invitation from Spark Hire to record a short 3–5 minute Intro Video. This is the first step in our hiring process and can be completed whenever it’s convenient for you. Your video will be reviewed by the hiring team before moving to the client interview. Apply Now If you’re passionate about executive support, thrive in high-accountability environments, and enjoy helping senior leaders operate at their best, we’d love to hear from you. Apply today and become a trusted partner to executive leadership in a growing organization.

Role Description Um dieses Wachstum strukturiert voranzutreiben, suchen wir eine zuverlässige und vielseitige Unterstützung, die nicht nur klassische Assistenzaufgaben übernimmt, sondern generalistisch arbeitet, Verantwortung übernimmt und dort anpackt, wo es gerade gebraucht wird. Gesucht wird jemand, der flexibel 5-15 Stunden pro Woche (1-3h / Tag) unterstützen kann. Als virtuelle Assistenz, also als freiberufler / selbständiger. - Unterstützung der Geschäftsführung im Tagesgeschäft - Bearbeitung von Kundenanfragen (Telefon/E-Mail) - Terminplanung, Dateiablage und Fristenmanagement (Wiedervorlagen, Dokumente) - Betreuung und Akquise von neuen Partnern in Zeiten von Leerlauf Qualifications - Abgeschlossene kaufmännische Ausbildung und Berufserfahrung (> 5 Jahre) - Sorgfältige, strukturierte und zuverlässige Arbeitsweise - Sehr gute Ausdrucksweise in Wort und Schrift - Sicherer Umgang mit MS Office (Word, Excel, Outlook) - Freundliches und professionelles Auftreten, insbesondere am Telefon - Eigenständigkeit und Organisationsstärke Benefits - Eine abwechslungsreiche Teilzeitstelle im Home Office - Kurze Entscheidungswege und direkte Zusammenarbeit mit der Geschäftsführung - Die Möglichkeit, Dich in verschiedene Bereiche einzubringen und mitzuwachsen Company Description paselo = Wissenschaftlich entwickelte Nahrungsergänzungsmittel für Hunde.