• Be the right-hand partner to a solo executive coach - inbox, calendar, projects + AI-powered system building. • Manage my inbox and calendar, coordinate with clients and vendors, run independent projects, handle personal admin (like scheduling kids' appointments and planning family trips), and hold me accountable for getting my own work tasks done. • Rebuild and optimise existing SOPs using Claude, identify automation opportunities, and be responsive during the workday when I need support. • Work closely with the executive to ensure all operational processes are managed efficiently and to grow the companies' revenue and profitability.

Title: Remote Virtual Executive Assistant Location: Ontario, Canada Dryden, Ontario, Canada Sandy Lake, Ontario, Canada Hearst, Ontario, Canada Manitoba, Canada Remote Virtual Assistant Contract Job Description: Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations. The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance. As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately. Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Typical Duties and Responsibilities (may vary based on client needs) Calendar & Schedule Management - Manage and coordinate complex calendars and appointments - Schedule meetings, calls, and events across multiple time zones - Anticipate scheduling conflicts and proactively resolve them Email & Communication Management - Monitor and manage inboxes, including drafting and responding to emails - Prioritize communications and ensure timely follow-up - Serve as a liaison between clients and internal/external contacts Administrative Support - Prepare documents, presentations, and reports - Handle data entry, file organization, and record maintenance - Assist with project coordination and task tracking Travel & Event Coordination - Research and book travel arrangements (flights, hotels, transportation) - Create detailed itineraries and manage travel changes - Coordinate virtual and in-person meetings or events Operations & Task Management - Support day-to-day business operations - Conduct research and compile information as needed - Identify opportunities to improve processes and efficiency Requirements Skills & Attributes - Strong organizational and time management skills - Excellent written and verbal communication - High attention to detail and accuracy - Ability to manage multiple clients and deadlines - Proactive, resourceful, and solution-oriented mindset - Ability to work independently in a remote environment Preferred - Bilingual (English/French and/or Spanish) - Experience supporting executives, entrepreneurs, or small business owners Qualifications - Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience) - 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role - Experience supporting multiple clients or executives preferred - Typing ability of at least 50 WPM with accuracy Technical Skills - Google Workspace and/or Microsoft Office - Calendar management tools (Google Calendar, Outlook) - Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce) - Communication tools (Slack, Zoom, Teams) Work Requirements - Reliable high-speed internet, computer, and phone - Ability to maintain confidentiality and professionalism - Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client - This independent contractor opportunity is currently available only to individuals residing in the United States or Canada. Compensation This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix. Protecting Yourself from Recruitment Scams Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information. To help you navigate your job search with confidence, please keep the following points in mind: - No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. - No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment. - Please always verify communications: - Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address. - Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links. - What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.

Role Description Be the right-hand partner to a solo executive coach - inbox, calendar, projects + AI-powered system building. We're looking for an Executive Assistant to take all administrative work off my plate so I can focus on coaching clients. This is someone who's organised, proactive, and comfortable using AI to build smarter systems - not just maintain what's already there. - Manage inbox and calendar - Coordinate with clients and vendors - Run independent projects - Handle personal admin (like scheduling kids' appointments and planning family trips) - Hold me accountable for getting my own work tasks done - Rebuild and optimise existing SOPs using Claude - Identify automation opportunities - Be responsive during the workday when I need support This is around 30-35 hours per week, treated as full-time. You'll need solid overlap with US Eastern Time - ideally 10am-5pm ET, though I'm open to 7am-3pm ET if you work earlier hours and I can shift my morning routine to make admin time work. Qualifications - Prior admin or EA experience (could also come from a project management background) - ideally early to mid-career rather than 15-20 years deep - Fluency and comfort with AI, specifically Claude (including Claude code if needed) to build automations on top of existing SOPs - Highly organised - no loose threads, no dropped balls - Strong attention to detail - Proactive, takes initiative without waiting to be asked - Trustworthy - you'll handle sensitive client and personal information - Strong relational and communication skills - warm, approachable, easy to work with - Comfortable holding me accountable and persistently following up without getting frustrated Requirements - Experience supporting an executive at a higher level across business and admin functions (brownie points) - Intelligence, honesty, and full ownership are at the top of the list - no excuses, just creativity and problem-solving when something needs to get done - Curious and hungry to experiment, learn, and build, especially with AI - Persistent and patient when things slip through the cracks (they will sometimes) - Flexible and not stuck in your ways - Bring warmth and relational ease to the working relationship Benefits - $1,800-$2,250 per month* - Full-time (30-35 hours/week) - Fully remote - Work with AI tools (Claude) to build smarter systems - Training and handover support from the outgoing EA Important Notes - Apply only through JobRack; please don’t contact the company directly - We expect a respectful hiring experience - any disrespect means instant disqualification - This is a full-time, primary role (no freelancing or second jobs)

**Who We Are****The Boutique COO works with business owners and founders who are looking to expand their network of expertise and grow their businesses. We match intentionally and filter both clients and professionals, making sure they are serious, reliable and collaborative. Our network members aren’t competing with dozens of others for the same clients. We have two clients looking for support with Hubspot automations and build out. **Who Our Clients Are Looking For** **Experts in their field:** You have a demonstrated history of success in operations, administrative support, and or executive assistant roles. You have your own clients or past freelance engagements. **Confident Communicators: **You have strong written and verbal skills and the ability to adapt your communication style to a variety of client priorities and personalities. **Self-Starters: **You are comfortable with jumping into open-ended problems as a problem solver. You can confidently assess the best courses of action, recommend clear paths to solution, and implement solutions with little to no oversight. **Skilled Project Managers: **You seamlessly adapt to changes, stay on top of deadlines, and are able to skillfully manage multiple priorities. **Tech-Savvy Doers:** You are comfortable with a variety of web-based applications and platforms commonly used in day-to-day business operations, including using AI tools thoughtfully. You are confident jumping into new systems and learning quickly and independently. **What Work with Our Clients Looks Like** - Managing and executing projects on behalf of clients - Excelling at time management and meeting deadlines - Fluidly providing a variety of virtual assistant services such as scheduling, emailing, lead conversion, research, data entry, and more - Adjusting seamlessly to clients’ changing priorities, needs and deadlines using their business values and processes as a guiding principle - Connecting with many different personality types and communication styles **What to Expect** - A roster of 2-5 ongoing clients - you get to choose which clients you take on - A flexible schedule. Our clients are mostly looking for weekday availability with most client-expected project turnaround times being within 1-2 days - 100% remote work with limited opportunities for onsite work