Role Description At Pavago, one of our clients is hiring a Senior Executive Assistant to provide high-level strategic and operational support to the CEO and executive leadership team. This is not a traditional administrative role. You’ll serve as a trusted partner to senior leadership by managing executive operations, coordinating complex schedules, streamlining communication, and ensuring high-priority initiatives move forward efficiently. If you’re proactive, resourceful, highly organized, and thrive in fast-paced environments, this role is a strong fit. What You’ll Own - Executive Calendar & Time Management - Manage complex executive calendars across multiple time zones. - Coordinate internal and external meetings. - Prioritize schedules to maximize executive productivity. - Resolve scheduling conflicts proactively. - Prepare meeting agendas, briefing materials, and executive summaries. - Protect executive focus time while balancing shifting priorities. - Executive Communications - Manage and prioritize executive inboxes and communications. - Screen calls and correspondence on behalf of leadership. - Draft, edit, and proofread: - Emails - Reports - Presentations - Executive communications - Serve as a primary point of contact for internal and external stakeholders. - Maintain professionalism, discretion, and confidentiality in all communications. - Travel & Logistics Management - Coordinate domestic and international travel arrangements. - Book flights, accommodations, transportation, and itineraries. - Prepare comprehensive travel plans and briefing documents. - Manage last-minute travel changes and scheduling adjustments. - Track and reconcile travel-related expenses. - Project & Executive Operations Support - Support strategic initiatives and executive projects. - Track deliverables, deadlines, and action items. - Coordinate cross-functional teams and stakeholder communication. - Conduct research and prepare executive summaries. - Assist leadership with operational planning and administrative priorities. - Meeting & Event Coordination - Organize executive meetings, board meetings, off-sites, and company events. - Prepare presentations, reports, and briefing materials. - Record meeting notes and distribute action items. - Coordinate virtual and in-person meeting logistics. - Ensure follow-through on executive priorities and commitments. - Administrative Operations - Maintain confidential records, contracts, and documentation. - Process expense reports, invoicing, and budget tracking. - Organize executive documentation and filing systems. - Improve administrative processes and operational workflows. - Support executive office operations with accuracy and efficiency. Qualifications - Highly organized with exceptional attention to detail. - Proactive and resourceful with a strong ownership mindset. - Excellent written and verbal English communication skills. - Calm under pressure and capable of managing competing priorities. - Strong problem-solving and decision-making abilities. - Professional, trustworthy, and highly discreet. - Comfortable working independently in a remote environment. Requirements - 5+ years of experience as an: - Executive Assistant - Senior Administrative Assistant - Chief of Staff - Executive Operations professional - Proven experience supporting: - CEOs - Founders - Presidents - C-Suite executives - Experience managing complex calendars, executive communications, and high-priority projects. - Strong organizational and project management skills. - High level of professionalism, discretion, and confidentiality. - Ability to manage multiple priorities in fast-paced environments. Benefits - Trusted partnership with executive leadership. - High visibility across strategic business initiatives. - Opportunity to influence operational excellence at the executive level. - Diverse responsibilities spanning executive support, operations, and project coordination. - Fully remote role with long-term growth opportunities. - Career progression into: - Chief of Staff - Executive Operations Manager - Operations Director - Business Operations Lead Interview Process - Application Review - Spark Hire Intro Video (3–5 minutes) - Client Interview - Offer & Onboarding What Happens After You Apply After submitting your application, you’ll receive an email invitation from Spark Hire to record a short 3–5 minute Intro Video. This is the first step in our hiring process and can be completed whenever it’s convenient for you. Your video will be reviewed by the hiring team before moving to the client interview. Apply Now If you’re passionate about executive support, thrive in high-accountability environments, and enjoy helping senior leaders operate at their best, we’d love to hear from you. Apply today and become a trusted partner to executive leadership in a growing organization.

Role Description Um dieses Wachstum strukturiert voranzutreiben, suchen wir eine zuverlässige und vielseitige Unterstützung, die nicht nur klassische Assistenzaufgaben übernimmt, sondern generalistisch arbeitet, Verantwortung übernimmt und dort anpackt, wo es gerade gebraucht wird. Gesucht wird jemand, der flexibel 5-15 Stunden pro Woche (1-3h / Tag) unterstützen kann. Als virtuelle Assistenz, also als freiberufler / selbständiger. - Unterstützung der Geschäftsführung im Tagesgeschäft - Bearbeitung von Kundenanfragen (Telefon/E-Mail) - Terminplanung, Dateiablage und Fristenmanagement (Wiedervorlagen, Dokumente) - Betreuung und Akquise von neuen Partnern in Zeiten von Leerlauf Qualifications - Abgeschlossene kaufmännische Ausbildung und Berufserfahrung (> 5 Jahre) - Sorgfältige, strukturierte und zuverlässige Arbeitsweise - Sehr gute Ausdrucksweise in Wort und Schrift - Sicherer Umgang mit MS Office (Word, Excel, Outlook) - Freundliches und professionelles Auftreten, insbesondere am Telefon - Eigenständigkeit und Organisationsstärke Benefits - Eine abwechslungsreiche Teilzeitstelle im Home Office - Kurze Entscheidungswege und direkte Zusammenarbeit mit der Geschäftsführung - Die Möglichkeit, Dich in verschiedene Bereiche einzubringen und mitzuwachsen Company Description paselo = Wissenschaftlich entwickelte Nahrungsergänzungsmittel für Hunde.

• Be the right-hand partner to a solo executive coach - inbox, calendar, projects + AI-powered system building. • Manage my inbox and calendar, coordinate with clients and vendors, run independent projects, handle personal admin (like scheduling kids' appointments and planning family trips), and hold me accountable for getting my own work tasks done. • Rebuild and optimise existing SOPs using Claude, identify automation opportunities, and be responsive during the workday when I need support. • Work closely with the executive to ensure all operational processes are managed efficiently and to grow the companies' revenue and profitability.

Title: Remote Virtual Executive Assistant Location: Ontario, Canada Dryden, Ontario, Canada Sandy Lake, Ontario, Canada Hearst, Ontario, Canada Manitoba, Canada Remote Virtual Assistant Contract Job Description: Zirtual is a work-life balanced company that provides clients with experienced, highly skilled remote assistants for both personal and professional needs. Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations. The Executive Assistant is a vital member of the Zirtual team and serves as the primary point of contact for assigned clients. In this role, you will work independently while receiving support from an Account Supervisor, who will assist with client relationships, plan adjustments, quality feedback, and ongoing guidance. As an Executive Assistant, you will play a critical role in supporting busy professionals by managing schedules, communications, and day-to-day operations. You will help streamline workflows, anticipate needs, and ensure tasks are completed efficiently and accurately. Assistants are expected to be available for clients during business hours as agreed upon with each client but around-the-clock availability is not expected. Responsibilities also include sending weekly usage reports, responding to communication within a two-hour window, maintaining detailed client profiles, and following Zirtual’s best practices for success. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Typical Duties and Responsibilities (may vary based on client needs) Calendar & Schedule Management - Manage and coordinate complex calendars and appointments - Schedule meetings, calls, and events across multiple time zones - Anticipate scheduling conflicts and proactively resolve them Email & Communication Management - Monitor and manage inboxes, including drafting and responding to emails - Prioritize communications and ensure timely follow-up - Serve as a liaison between clients and internal/external contacts Administrative Support - Prepare documents, presentations, and reports - Handle data entry, file organization, and record maintenance - Assist with project coordination and task tracking Travel & Event Coordination - Research and book travel arrangements (flights, hotels, transportation) - Create detailed itineraries and manage travel changes - Coordinate virtual and in-person meetings or events Operations & Task Management - Support day-to-day business operations - Conduct research and compile information as needed - Identify opportunities to improve processes and efficiency Requirements Skills & Attributes - Strong organizational and time management skills - Excellent written and verbal communication - High attention to detail and accuracy - Ability to manage multiple clients and deadlines - Proactive, resourceful, and solution-oriented mindset - Ability to work independently in a remote environment Preferred - Bilingual (English/French and/or Spanish) - Experience supporting executives, entrepreneurs, or small business owners Qualifications - Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience) - 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role - Experience supporting multiple clients or executives preferred - Typing ability of at least 50 WPM with accuracy Technical Skills - Google Workspace and/or Microsoft Office - Calendar management tools (Google Calendar, Outlook) - Project management and CRM tools (e.g., Asana, Trello, ClickUp, Zoho, Salesforce) - Communication tools (Slack, Zoom, Teams) Work Requirements - Reliable high-speed internet, computer, and phone - Ability to maintain confidentiality and professionalism - Availability during business hours (PST or EST, Monday–Friday), unless otherwise agreed in writing with each client - This independent contractor opportunity is currently available only to individuals residing in the United States or Canada. Compensation This is an independent contractor position. Compensation is based on a percentage of client monthly plans, with average monthly earnings ranging from $1,500–$3,800, depending on client mix. Protecting Yourself from Recruitment Scams Zirtual is committed to maintaining the integrity of our Talent acquisition process and the security of our candidates. We've observed a rise in phishing and fraudulent schemes where individuals impersonate Zirtual representatives and offer job seekers false interviews or job offers. These scams often attempt to extract payment or sensitive personal information. To help you navigate your job search with confidence, please keep the following points in mind: - No Financial Requests: Zirtual will never ask for payment or demand personal financial details (such as banking information, credit card numbers, or social security numbers) at any stage of our hiring process. Our legitimate recruitment is entirely free for candidates. - No Equipment: Zirtual does not provide equipment and does not request candidates to pay for equipment. - Please always verify communications: - Direct from Zirtual: If you receive an email from one of our recruiters, it will only come from an @zirtual.com address. - Exercise Caution with Unsolicited Outreach: If you receive any communication that appears suspicious, contains grammatical errors, or makes unusual requests, do not engage. Always confirm the sender's email domain is @zirtual.com before providing any personal information or clicking on links. - What to Do If You Suspect Fraud: Should you encounter any questionable or fraudulent outreach claiming to be from Zirtual, please report it immediately to support@zirtual.com. Your proactive caution is invaluable in protecting your personal information and upholding the security and trustworthiness of our recruitment efforts.