**Who We Are****The Boutique COO works with business owners and founders who are looking to expand their network of expertise and grow their businesses. We match intentionally and filter both clients and professionals, making sure they are serious, reliable and collaborative. Our network members aren’t competing with dozens of others for the same clients. We have two clients looking for support with Hubspot automations and build out. **Who Our Clients Are Looking For** **Experts in their field:** You have a demonstrated history of success in operations, administrative support, and or executive assistant roles. You have your own clients or past freelance engagements. **Confident Communicators: **You have strong written and verbal skills and the ability to adapt your communication style to a variety of client priorities and personalities. **Self-Starters: **You are comfortable with jumping into open-ended problems as a problem solver. You can confidently assess the best courses of action, recommend clear paths to solution, and implement solutions with little to no oversight. **Skilled Project Managers: **You seamlessly adapt to changes, stay on top of deadlines, and are able to skillfully manage multiple priorities. **Tech-Savvy Doers:** You are comfortable with a variety of web-based applications and platforms commonly used in day-to-day business operations, including using AI tools thoughtfully. You are confident jumping into new systems and learning quickly and independently. **What Work with Our Clients Looks Like** - Managing and executing projects on behalf of clients - Excelling at time management and meeting deadlines - Fluidly providing a variety of virtual assistant services such as scheduling, emailing, lead conversion, research, data entry, and more - Adjusting seamlessly to clients’ changing priorities, needs and deadlines using their business values and processes as a guiding principle - Connecting with many different personality types and communication styles **What to Expect** - A roster of 2-5 ongoing clients - you get to choose which clients you take on - A flexible schedule. Our clients are mostly looking for weekday availability with most client-expected project turnaround times being within 1-2 days - 100% remote work with limited opportunities for onsite work

• Oversee the advanced setup and day-to-day coordination of Acuity Scheduling , maintaining control over scheduling links for masterclasses and new client offerings. • Own the end-to-end client onboarding lifecycle, ensuring professional, timely, and reassuring communication flows from first contact to active status. • Prepare, dispatch, and track service agreements using Dropbox Sign , while maintaining pristine file organization inside Google Drive and Dropbox. • Track customer payments, generate and send professional invoices, and log transaction details accurately within Square . • Maintain and execute daily administrative workflows inside ClickUp , updating task statuses in real-time to ensure absolute operational clarity. • Set up Zoom meetings, distribute access links, and handle recording downloads and cloud uploads with speed and efficiency.

• Support high-volume recruiting operations, focusing on improving candidate processing speed. • Maintain recruiting momentum, enhancing candidate experience, and ensuring timely movement through the hiring pipeline. • Process high volumes of applicants, with emphasis on late-week and after-hours submissions. • Conduct resume screening and initial qualification checks based on minimum role criteria. • Advance qualified candidates and disposition unqualified applicants promptly. • Ensure accurate and organized tracking of candidate progress within the Applicant Tracking System (SmartRecruiters). • Communicate professionally with candidates and schedule interviews as needed. • Provide operational support to the Recruiting Manager to improve daily workflow efficiency.

• Support our growing team as a Virtual Assistant. • Streamline daily operations and communicate with clients. • Work directly with the leadership team.