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• Manage and optimize workflows, triggers, automations, and CRM data integrity within GoHighLevel. • Handle ongoing website management and landing page updates. • Set up tracking and compile regular reporting using Google Analytics or similar tools. • Own the setup, testing, and scheduling of email marketing campaigns and regular newsletters. • Provide light copy support for blog posts and social media content. • Manage scheduling and ensure seamless coordination for external meetings. • Document new SOPs as systems evolve.

• Manage and elevate our digital footprint • Strategize, schedule, and manage content across social media • Draft, layout, and execute email campaigns and newsletters • Ensure a unified brand voice across digital touchpoints

• Build, launch, and manage paid ad campaigns on Meta (Facebook & Instagram) • Continuously run A/B tests on ad creatives, copy, and audience targeting • Track ad spend data and synthesize metrics into clear performance reports • Implement SEO strategies to boost rankings and web traffic • Manage app store listings for maximum visibility

• Customer Service & Client Communication • Rapidly communicate with clients when website issues arise, keeping them informed every step of the way • Send regular project updates and timeline check-ins so clients always know where things stand • Review requests to determine if they fall within scope — and when they don't, prepare and send updated scopes for client approval • Streamline and manage the ticket support system and internal processes • Service Delivery • Write SEO-compliant content and compelling sales copy • Manage website hosting and provide technical support for clients (PHP, JavaScript, WordPress) • Troubleshoot and resolve website issues as they come up • Manage WordPress updates and ensure sites remain current • Ensure websites meet SEO and ADA compliance standards • Use, strategize, and leverage AI tools to build plugins and continuously improve product quality • Support project management by building out systems, coordinating with team members, and keeping deliverables and timelines on track • Marketing Support • Support marketing efforts from strategy and benchmarking through to execution • Manage and optimize Google Ads campaigns • Admin • Manage email and respond to clients in a timely, professional manner • Handle bookkeeping using QuickBooks • Support tax preparation and ensure ongoing tax compliance • Write Scopes of Work and client contracts

• Owning Asana — tracking project progress, keeping timelines tight, and anticipating needs before they become problems • Converting client requests into clearly defined tasks and assigning them to the right people • Building client reports (with a path toward pulling social data directly as you grow into the role) • Supporting CRM setup and management in Pipedrive • Helping craft and manage proposals using Proposalify • Acting as the connective tissue between clients, deliverables, and the team

• Developing and executing a social media strategy designed to build buzz and grow an audience ahead of the film's release • Creating and scheduling content across platforms — think behind-the-scenes features, cast spotlights, trailer drops, countdowns, and press highlights • Engaging with followers, responding to comments, and actively nurturing a growing community around the project • Tracking performance metrics and using real data to refine and improve the content strategy over time • Coordinating with the production team to source photos, clips, and stills for content • Researching and reaching out to entertainment press, bloggers, and influencers to secure promotional coverage • Supporting any crowdfunding or audience-building campaigns connected to the film

• Develop and implement a sales strategy specifically targeting medium to large companies seeking outsourcing solutions • Build and manage a consistent lead pipeline through outreach, referrals, partnerships, and digital lead generation channels • Work with the Commercial Team to nurture leads through email sequences, funnels, and campaigns • Own the full sales cycle: lead generation → qualification → discovery → proposal → close • Convert warm leads into paying clients • Conduct Discovery Calls • Book Roadmapping Sessions with qualified prospects directly with the CEO • Build and document a repeatable sales playbook — ideal client profile, scripts, objection handling, proposal templates • Maintain a clean, updated CRM pipeline (we use GoHighLevel) • Report weekly on pipeline activity, conversion rates, and revenue forecast

• High-Ticket Sales & Client Acquisition Funnel Management: Drive interest and manage the sales flow for the Digital Visibility Audit ($2,497). This includes lead generation, sending funnel emails, and identifying target markets. • Sales Follow-up: Proactively follow up with leads generated from speaking engagements and client inquiry forms. • Client Lifecycles: Own the onboarding and offboarding process. You will send proposals, follow up on forms, and eventually manage file deletion and thank-you emails when a project concludes. • GoHighLevel (GHL) Mastery CRM Architecture: Add leads, update tags, and ensure data integrity within the CRM. • Integrations: Manage and troubleshoot calendar and email integrations to ensure a seamless booking experience. • Reputation Management: Proactively manage Google reviews and organize client testimonials to build social proof. • eWomenNetwork Back-Office & Events Leadership Coordination: Act as a liaison with the Leadership Team and the SBI Coordinator. • Event Logistics: Manage guest lists, collect logos for Business Matchmaker sessions, and update speaker information. • Presentation Design: Prepare high-quality PowerPoint/Canva decks for events and "Maximizing Your Membership" sessions. • Marketing & Content Creation Social Media Management: Create Reels, static posts, and Stories for client social media accounts. • Canva Organization: Establish and maintain a clean, high-functioning folder system within Canva for multiple brand assets. • SOP & Workflow Optimization Process Refinement: Evaluate and improve existing SOPs for podcast guest onboarding, client proposals, and general operations to ensure the business can scale.

• Executive Admin & Communication Gatekeeper • Inbox Triage: Manage high-volume email accounts, drafting replies and ensuring no lead or client goes unreplied. • Networking Follow-up: Process business cards and new contacts provided by Dr. Moali. You will add them to the CRM, connect with them on social media, and send personalized 'Nice meeting you' emails with booking links. • Data Stewardship: Maintain spreadsheets for business statistics, expenses, and affiliate revenue tracking. • Client Relations: Return unanswered calls and respond to client inquiries promptly. • Marketing, Content & SEO Strategy • Kajabi Management: Schedule monthly newsletters and maintain the website/blog with fresh content. • Social Media Ecosystem: Execute the strategy and calendar, posting content created by the creative team (Pete & Emma). Repurpose content across platforms to maximize reach. Engage authentically with other accounts and manage all comments on Instagram and YouTube. • Creative Production: Use Canva to create professional graphics, posters, and content outlines. • SEO & Copy: Tweak website SEO for performance and write compelling sales copy and captions. • Partner & Sponsor Management • Affiliate Operations: Ensure affiliate products are strategically integrated into social media, blogs, and newsletters. • Sponsorship Coordination: Handle communications with current sponsors and proactively identify/reach out to potential new sponsors using tailored outreach templates.

Role Description To act as a high-level "Integrator" for a CEO overseeing three distinct organizations. You will manage the cross-functional complexity of finance, project management, and community-driven marketing. We are looking for an Independent Thinker who thrives on bringing order to a multi-faceted professional life. Sonja leads three different organizations (spanning women in business and special needs advocacy), and she needs an assistant who can "own" the administrative and marketing machinery of all three. This isn't a role for someone who waits for a checklist. We need an experienced partner who has worked with CEOs before, understands the high-stakes nature of executive support, and can proactively suggest systems that improve efficiency. Qualifications - You are a "Force Multiplier" who is organized enough to manage three sets of books and creative enough to draft a compelling newsletter article. - You are a self-starter who takes pride in the "behind-the-scenes" excellence that allows a CEO to lead effectively. Requirements - Executive Experience: You have previously worked directly with a CEO or high-level executive and understand the expected pace and professionalism. - Independent Thinker: You don't just point out problems; you come to meetings with research in hand and suggestions for solutions. - Proactive Communication: You provide "heads-up" alerts before issues arise and are always on time with deliverables. - System Savvy: Ability to manage a CRM (Constant Contact) and various project management tools across different brand identities. If not Constant Contact experience, CRM experience will be a huge bonus. Core Responsibilities - Multi-Org Project & Financial Management - Research and implement an effective Project Management system tailored to the unique needs of each of the three organizations. - Track all timelines, deadlines, and deliverables. You will coordinate daily with Sonja and the broader team to ensure nothing slips through the cracks. - Assist with tax preparation, maintain meticulous expense tracking, and manage data entry for bookkeeping and payables. - Strategic Marketing & Creative Design - Own the LinkedIn and Instagram presence—from strategy and creation to engagement and analytics. - Design, clean up, and update handouts and PowerPoint presentations for professional courses. - Manage monthly newsletters. Sonja provides the topic; you draft the content, layout the email, and handle the send-out. - Manage communications for show guests as we shift toward a bulk-interviewing model. - Research & Technical Writing - Research and write articles for various newsletters across the organizations. - Proactively research funding and grant opportunities that align with our core missions (Women in Business and Special Needs). - The "Networking-to-CRM" Funnel - Research relevant events monthly, present them to Sonja, handle registrations, and manage the calendar. - Transform business cards into leads. You will upload contacts to Constant Contact, tag them by event, send tailored outreach emails, and connect with them on LinkedIn. Benefits - Rate: $7.00 - $8.00 USD per hour. - Hours: Part-time (10–15 hours per week to start). - Shift: Pacific Timezone.