Title: Administrative Assistant I Location: Seattle, WA Hybrid Job Description: Core competencies and skill sets: * Calendaring: * Fully manage manager calendar with both internal and external meetings * Applying judgement as to priorities, as well screening and understanding the purpose of requested meetings and including same in the calendar * Applying calendaring parameters * Attaching/Including all related materials for each meeting * Responding to all meeting invites and requests promptly and fully, either electronically or on the phone, so people know the status of their request. * Setting up and managing all virtual meetings and technology to enable those meetings. * For direct manager meeting - sending me texts/reminders when there are last minute calendar changes, and/or early/late meetings manager may not otherwise see. * Phone: * Answering all phone calls received for manager with high service levels (one's assistant is an extension of the person they are supporting). * Many calls will be from senior business, community and government leaders. * Place outgoing calls, as needed, to set-up meetings, follow-up on requests from me. * Setting up and managing all voice conference calls and associated technology to enable those calls * General Support: * Meeting with manager daily to review the calendar and any open issues/questions. * Managing all documents (mostly electronic) in an organized system that is accessible to both of us. * Excellent computer proficiency in calendaring, WORD, PPT, EXCEL, and other standard PHSKC programs. * Ability to work in a high pace, business environment without losing focus, productivity or customer service. * Ability to perform all tasks and role in a virtual, work from home, environment without distractions * Ability to work in and manage high levels of confidentiality. * Sense of humor! Duration: 5 months Location: work from home (occasionally come into the downtown Seattle Office) Pay: $29.09 per hour

• Provide administrative support to Project Managers, General Contractors, and leadership. • Coordinate with vendors and subcontractors to request quotes and assist with bid management. • Communicate professionally with clients, providing project updates and addressing inquiries. • Prepare, organize, and maintain construction documentation, including: Change Orders, Purchase Orders, Service Agreements, Project records. • Assist with scheduling, calendar management, data entry, and document filing. • Draft and send professional emails and correspondence. • Support invoicing, bookkeeping, and project financial tracking. • Maintain accurate project logs and documentation. • Assist with additional administrative projects as needed.

Role Description Kadiak LLC, a Koniag Government Services company, is seeking an experienced, motivated Administrative Assistant to support the Indian Health Service (IHS) Electronic Health Record (EHR) Program Management Office (PMO). The ideal candidate is a detail-oriented, organized professional who thrives in a fast-paced environment and is committed to providing exceptional administrative support to a dynamic government program team. This position is 100% remote. The Administrative Assistant will work closely with Program and Project Managers, contractors, and government stakeholders to ensure the seamless coordination of program activities, documentation, communications, and the onboarding and offboarding process of consultants for the project. Principal responsibilities will include, but are not limited to: - Communication and Coordination: - Provide administrative support for the Contract Officer Representative (COR). - Maintain open and proactive communication with Federal Leads, Program and Project Managers to ensure timely flow of information across the PMO. - Monitor communication platforms (e.g., MS Teams, email) and respond promptly to inquiries from internal team members, contractors, and government stakeholders. - Answer incoming calls and correspondence in a professional manner, forwarding or resolving as appropriate. - Liaise between contractors, IHS contacts, and internal teams to facilitate smooth day-to-day program operations. - Onboarding and Offboarding: - Lead onboarding processes for new team members and contractors, ensuring completeness and compliance with all required documents. - Coordinate with contractors, IHS contacts, and internal teams to facilitate onboarding and offboarding tasks efficiently. - Update onboarding trackers and standard operating procedures (SOPs) as processes evolve. - Documentation and Reporting: - Create standard operating procedures (SOPs) for common processes within the project. - Update and maintain various program trackers, including staff onboarding, staffing plans, contact lists, and other program-related records. - Maintain, organize, and archive required training certificates, compliance documentation, and program records. - Review incoming documents and take appropriate action or distribution, tracking the status of memoranda, correspondence, and taskers. - Inform personnel of overdue items, upcoming deadlines, and proper procedures for processing documentation. - Prepare briefing materials, compile reports, and review drafts and finished documents for appropriate spelling, grammatical usage, and formatting. - Compliance and Records Maintenance: - Monitor PIV certificate expiration dates and guide team members through renewal processes to ensure continued system access and compliance. - Ensure team members remain in compliance with mandatory training requirements and maintain accurate and up-to-date training records. - Maintain constant awareness of internal security policies and procedures, adhering to data handling and confidentiality requirements. - General Administrative Support: - Perform general office functions such as setting up and maintaining files, receiving and sorting correspondence, and managing office supplies and equipment as needed. - Provide support to other projects or tasks as required by program leadership. - Assist with the preparation and distribution of program-wide communications, announcements, and informational materials. Qualifications - Bachelor’s degree preferred in business administration, human resources, or related areas. - Minimum of one (1) year of experience supporting program or project management teams or supporting management. - Demonstrated experience utilizing Microsoft Office Suite, including MS Word, MS Excel, MS PowerPoint, and MS Outlook. - Experience working with collaboration and communication tools such as MS Teams and SharePoint. Requirements - Strong organizational and time management skills, with the ability to manage multiple tasks and competing priorities simultaneously. - Excellent written and verbal communication skills, with the ability to communicate clearly and professionally with team members, contractors, and government stakeholders at all organizational levels. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools such as MS Teams and SharePoint. - Detail-oriented with a high level of accuracy in maintaining documentation, trackers, and records. - Demonstrated ability to handle sensitive and confidential information with discretion, tact, and professionalism. - Strong interpersonal skills and the ability to collaborate effectively with a broad range of individuals and teams. - Ability to work independently with minimal supervision, exercising sound judgment and initiative in completing assignments. - Demonstrated ability to prioritize and organize simultaneous workflow duties and follow through on tasks to successful completion, often under deadline pressure. - Familiarity with document management best practices, including organizing, filing, archiving, and distributing program documentation. Benefits - Competitive compensation. - Extraordinary benefits package including health, dental and vision insurance. - 401K with company matching. - Flexible spending accounts. - Paid holidays. - Three weeks paid time off. - And more.

Role Description We are seeking a highly organized and bilingual (English/Spanish) Leasing & Administrative Virtual Assistant to take ownership of the company's inbound leasing pipeline. In this role, you will manage approximately 50–70 rental inquiries per day from platforms such as Zillow, Apartments.com, and HotPads. Your primary responsibilities will include: - Qualifying prospective tenants - Coordinating property showings - Reducing appointment no-shows - Maintaining accurate records within the company's property management system This is an excellent opportunity for someone who enjoys combining customer service, leasing coordination, automation, and administrative support within a growing property management company. Qualifications - Native or fully bilingual fluency in English and Spanish (written and spoken) - Hands-on experience using AppFolio - Experience coordinating appointments using TidyCal, Calendly, or similar scheduling platforms - Experience using automation tools such as Zapier - Excellent customer service and communication skills - Professional phone presence - Strong written communication and email etiquette - Highly organized with exceptional attention to detail - Ability to work independently with minimal supervision - Comfortable managing a fast-paced workload Requirements - Respond promptly to approximately 50–70 daily rental inquiries - Monitor inquiries received through various rental listing platforms - Communicate professionally via phone and email - Ensure every lead receives timely follow-up - Screen prospective tenants based on company leasing requirements - Gather necessary information before scheduling showings - Identify qualified applicants and move them efficiently through the leasing process - Schedule and coordinate property showings using TidyCal and Calendly - Confirm appointments with prospective tenants - Execute proactive follow-up campaigns using phone calls, text messages, and email reminders - Maintain accurate leasing records within AppFolio - Continuously evaluate leasing workflows for improvement opportunities - Utilize automation tools to streamline repetitive tasks Benefits - Growth Opportunity: Join a rapidly growing property management company with the opportunity to transition into a full-time role. - High-Impact Position: Play a critical role in improving leasing operations and customer experience. - Technology-Focused Environment: Work with modern property management software, automation tools, and AI solutions. - Long-Term Career Potential: Become a valued member of a company focused on operational excellence and continuous growth.