• Support compliance activities across vendor management, indirect procurement, internal sustainability data, domestic logistics, warehousing, transport of customer equipment, OEM sourcing, and partner program rules. • Assist with documentation, monitoring, evidence collection, and issue tracking for assigned compliance activities. • Support internal sustainability data governance, including energy usage, greenhouse gas data, Scope 1, Scope 2, and related Scope metrics. • Help maintain compliance logs, risk trackers, corrective action records, and supporting documentation for audit readiness. • Support quarterly compliance summaries and operational updates for leadership. • Collaborate with the Senior Analyst, Governance & Operations Optimization, who will provide prioritized workflow opportunities from the Continuous Improvement team, and help assess each workflow for risks, errors, duplications, manual handoffs, and inefficiencies. • Partner with the Senior Analyst to translate prioritized workflow findings into automation concepts, AI use cases, control considerations, documentation needs, and recommended next steps. • Help develop practical automation and AI strategies for approved workflow improvements. • Translate business requirements into low-code automation concepts, prompts, process maps, controls, and testing plans. • Use tools such as Copilot or Claude to support low-code workflow analysis, documentation, summarization, and process improvement activities. • Coordinate with business owners to confirm workflow intent, expected outputs, control needs, and adoption requirements. • Identify, document, and escalate compliance, process, data quality, and control risks within assigned areas. • Track follow-up actions and help ensure corrective actions are documented and completed. • Support internal and external audit readiness through evidence preparation, documentation review, and corrective action tracking. • Assist with periodic reviews of assigned compliance processes to confirm records, controls, and responsibilities remain current.

• Prepare and manage marketing authorization (MA) submissions, including the preparation of local administrative documents, quality control (QC), and compilation. • Provide ad hoc regulatory advice on submission packages in the post-authorization stage of the medicinal product lifecycle. • Review and provide linguistic input for local Product Information and Mock-ups. • Serve as the primary contact point for regulatory affairs (RA) matters with national competent authorities (NCAs) and/or clients. • Involvement in project management of the network of local contact persons for Regulatory affairs. • Collect, process, and manage regulatory intelligence to keep the organization informed of key updates and changes. • Propose marketing authorization strategies tailored to client needs. • Act as a deputy for the line manager when required, ensuring seamless continuity in leadership and operations.

Role Description Vestis is seeking a Director of Compliance to help manage and further mature the company’s ethics and compliance program. Reporting to the Chief Compliance Officer, this role will support compliance governance, risk assessment, policies and procedures, training and communications, hotline and investigation processes, monitoring and auditing, and reporting to senior leadership and the Audit Committee. The successful candidate will bring strong judgment, practical business orientation, and the ability to translate compliance requirements into clear, field-focused processes that can be implemented consistently across the organization. Responsibilities/Essential Functions - Support the Chief Compliance Officer in managing and continuously improving Vestis’s ethics and compliance program across key risk areas, including business conduct, anti-corruption, hotline reporting, investigations, regulatory compliance, training, monitoring, and governance. - Help translate compliance requirements into practical policies, procedures, controls, training, communications, and field-level processes that can be implemented consistently across Vestis’s operating model. - Draft, revise, and implement company policies, procedures, guidance documents, job aids, and compliance communications in clear, business-friendly language. - Support the design and implementation of compliance training and communications, including annual compliance training, targeted risk-based training, leadership messaging, and field-facing materials. - Manage intake, triage, assignment, documentation, and closure of hotline and other reported concerns, working with Legal, Human Resources, Internal Audit, and other functions as appropriate. - Support consistent investigation processes, case documentation, corrective action tracking, remediation, discipline coordination, and reporting of trends or recurring issues. - Partner with Internal Audit and functional leaders to support compliance monitoring, testing, audits, and follow-up on corrective actions. - Support the Compliance Committee structure, including meeting preparation, agendas, materials, minutes, follow-up items, owner coordination, and recurring reporting across compliance program areas. - Coordinate with compliance program owners and subject matter experts to maintain a clear view of applicable regulatory, industry, customer, and internal policy requirements and related ownership. - Participate in compliance risk assessment processes, including identifying key requirements, assessing current controls, ranking risk exposure, documenting evidence, and recommending practical improvements. - Develop executive-ready reporting, dashboards, presentations, and summaries for the Chief Compliance Officer, senior leadership, Compliance Committee, Investigations Committee, and Audit Committee. - Use data, metrics, and trend analysis to identify emerging compliance risks, recurring issues, training needs, control gaps, and opportunities to strengthen program effectiveness. - Represent the compliance team in cross-functional meetings and build strong relationships with field leadership, corporate functions, and operational stakeholders. - Support ESG initiatives and projects. - Support other central compliance team projects and initiatives as assigned. - This position may be remote, with occasional travel for in-person meetings, site visits, training, or compliance program support. Expected travel is approximately 5–10%. Qualifications - Excellent judgment, sound decision-making, commitment to integrity, and ability to maintain confidentiality of sensitive matters. - Strong practical orientation, with the ability to make compliance requirements understandable, actionable, and operational for field and corporate teams. - Ability to distill complex issues, identify key risks, and develop clear recommendations for leadership. - Ability to work effectively with all levels of the organization and influence others without formal authority. - Field-focused mindset and appreciation for operational realities in a distributed business environment. - Strong project management skills, including the ability to manage multiple workstreams, follow through on deadlines, and drive work to completion. - Comfort working in a fast-paced, evolving environment with shifting priorities and cross-functional stakeholders. - Excellent written and verbal communication skills, including the ability to prepare concise executive summaries, reports, presentations, and field-facing communications. - Strong analytical skills and ability to use data, case trends, audit results, and compliance metrics to support decision-making and continuous improvement. - A commitment to supporting a strong ethical culture and protecting the integrity of Vestis, its teammates, customers, and stakeholders. Requirements - Bachelor’s degree required. - Five or more years of relevant experience in compliance, legal, audit, investigations, risk management, operations, human resources, or a related field. - Experience supporting a corporate compliance program, hotline/investigation process, policy program, risk assessment process, training program, audit/monitoring activity, or related governance process preferred. - Strong writing, editing, and presentation skills required. - Proficiency with Microsoft Excel and PowerPoint required; experience preparing executive-level dashboards, reports, or presentations preferred. Benefits - Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. - Reasonable accommodations for individuals with disabilities who need assistance in applying electronically for a position.

Role Description They are now seeking to hire a Compliance Administration Assistant to provide critical administrative and data support to the Compliance and Quality function. This key role ensures product compliance and safety from the sample stage through to retail shelves by maintaining accurate documentation and coordinating testing. Job Responsibilities - Documentation and Folder Management - Maintain compliance files and technical documentation systematically - Organise and maintain filing systems and document control structures - Rename, merge, and update compliance files and folder structures - Keep Declarations of Conformity up to date - Verify warning labels, care instructions, barcodes, and country of origin information against compliance checklists - Log customer quality complaints and track product defects - Supplier and Laboratory Coordination - Coordinate product samples between suppliers and testing laboratories - Follow up with suppliers and laboratories for testing reports and documentation - Coordinate social audits with suppliers and maintain testing schedules - Liaise with international suppliers and labs to resolve pending documentation - Manage outbound calls to suppliers and laboratories as required - Systems Administration and Data Entry - Enter and maintain product information in the ERP system - Upload social audit information into Microsoft Dynamics AX - Upload compliance and quality information into Salsify - Assist with data entry for chemical assessments - Coordinate Electrical Equipment Safety System renewals for approval - Prepare weekly compliance reports and track outstanding documentation Qualifications - Proven administrative and data entry experience within a corporate environment - Experience working in compliance, quality, buying, or supply chain administration - High level of attention to detail and ability to manage large volumes of data accurately - Strong written English communication skills for professional email communication - Excellent organisational and time management skills - Ability to follow processes, checklists, and critical paths systematically - Confidence communicating via phone and email with international stakeholders Requirements - Nice-to-Have Skills - Prior exposure to product compliance, testing standards, or ethical sourcing - Experience with social audits or testing standards - Previous experience using ERP systems such as Microsoft Dynamics AX - Previous experience using PIM systems such as Salsify Benefits - Permanent WFH Set-Up - Dayshift (Australian Eastern Standard Time business hours) - Full-Time Job - HMO - Annual Leave - Christmas Bonus equivalent to 1 month's wage (pro-rate)