Role Description We are seeking an exceptionally polished, articulate, and growth-minded Virtual Medical Assistant & Practice Coordinator to manage the virtual front-end of our growing holistic healthcare practice. Operating in a patient-centered wellness field, our brand represents comprehensive care, deep empathy, and high-tier clinical support. This is not a passive data-entry role. You will be the primary voice and digital face of our clinic, managing everything from welcoming patient phone calls to light prior authorizations and dynamic marketing outreach. Because you will be the initial touchpoint for individuals seeking wellness care, a strong background or deep interest in holistic and integrative medicine is highly preferred. The ideal candidate must possess an immaculate, professional phone presence with a clear speaking voice to build immediate trust with our patients. Top 3 Daily Responsibilities - Patient Interfacing & Administrative Management: Handling inbound/outbound calls, managing the fax inbox, routing referrals, and dispatching medical records. - Financial Operations & Intake: Processing billings, posting patient payments, verifying that active insurance is documented in the chart, and executing light prior authorizations. - Practice Growth & Marketing: Utilizing quiet hours to manage digital outreach, including creating and scheduling Meta (Facebook/Instagram) marketing posts. Core Responsibilities - Patient Coordination & EMR Management - Elite Phone Management: Command inbound and outbound phone lines with an exceptionally professional, warm, and comforting presence, delivering a true concierge experience. - Strategic Appointment Scheduling: Masterfully coordinate provider calendars and schedule patient visits utilizing Elation EMR to optimize daily workflow. - Digital Correspondence & Fax Workflows: Take complete ownership of the incoming digital fax inbox, ensuring records, referrals, and clinical updates are routed immediately. - Insurance Verification: Ensure all patient charts are fully updated with active, verified insurance information prior to their scheduled consultations. - Financial Support & Brand Engagement - Billing & Payment Posting: Seamlessly execute day-to-day front office billing tasks, process invoices, and post incoming patient payments accurately. - Insurance Navigation: Support the clinical team by managing light prior authorization requests and tracking them through to approval. - Social Media & Marketing Support: Maximize practice downtime by curating and publishing engaging content across Meta platforms to drive community connection and attract new patient leads. Qualifications - Domain Expertise: Proven experience in a medical front office, patient care coordination, or virtual medical assistant role. A background in Holistic, Integrative, or Functional Medicine is highly preferred. - Phonetic & Verbal Excellence: Flawless verbal and written English communication skills. Must possess a highly articulate, natural phone presence with no heavy accent, tailored for a premium patient demographic. - Software Literacy: Direct experience working within Elation EMR is highly desirable. Strong familiarity with Meta Business Suite (Facebook/Instagram marketing) and digital fax workflows is highly preferred. - Multi-tasking Aptitude: Highly organized, proactive, and capable of pivoting smoothly from billing and administrative tasks to creative marketing projects. - Remote Workspace: A completely silent, distraction-free home office setup equipped with high-speed internet and a professional headset. Ideal Candidate Profile The ideal candidate is a proactive, solutions-oriented professional who shares a deep alignment with holistic health values. You are naturally warm on the phone, technically sharp when handling billings and EMR inputs, and possess the creative spark needed to amplify our practice's digital presence during quiet hours.

• Suporte aos clientes; • Verificação de reservas pendentes e concluídas no RD Station; • Monitoramento e atendimento das demandas da fila; • Localização de lançamentos de reservas; • Conferência e análise de faturas com divergências; • Investigação e solução de casos suspeitos; • Identificação e correção de falhas em emissões de passagens aéreas e aluguel de carros; • Manutenção do relatório Power BI Bancorline; • Cancelamentos, reembolsos, remarcações e alterações; • Marcação e emissão de assentos em casos de erro, se ele não conseguir marcar direto na companhia; • Emissão de bagagens despachadas em casos de erro, se ele não conseguir marcar direto na companhia; • Correção de nomes em bilhetes e reservas; • Divisão de reservas conforme solicitação do cliente; • Pesquisa de casos, negociação com clientes e formalização de acordos; • Reembolsos, cancelamentos, alterações e inclusão de serviços; • Reemissões de passagens aéreas; • Lançamento de alteração de locação de veículos.

Role Description We're looking for a highly organized female Real Estate Virtual Assistant with hands-on Yardi experience to support a US-based team with internal administrative operations. - Administrative support and data entry - Work order management - Internal communications - Support property management operations Qualifications - Female candidates only - Yardi experience is REQUIRED - Bachelor's degree (Master's/MBA preferred) - At least 3 years of professional experience - Experience working with US companies - Strong administrative assistant background - Excellent attention to detail - Familiarity with Asana, SharePoint, Outlook, Cozy, or similar platforms - Commercial property management experience is a plus Requirements - Female candidates only - Yardi experience is REQUIRED - Bachelor's degree (Master's/MBA preferred) - At least 3 years of professional experience - Experience working with US companies - Strong administrative assistant background - Excellent attention to detail - Familiarity with Asana, SharePoint, Outlook, Cozy, or similar platforms - Commercial property management experience is a plus Company Description Ataraxis Schedule: Pacific Time | 7:00 AM – 4:00 PM To apply, send your updated resume/CV to lara@ataraxismgmt.com with the subject line: Real Estate VA – Yardi.

Role Description Our client is seeking an experienced Executive Administrative Coordinator to support its global Cyber Services Team. This role will provide high-level administrative support to leadership while serving as a key coordinator for client onboarding activities, operational reporting, and team logistics. The ideal candidate is highly organized, detail-oriented, and comfortable supporting a fast-paced global team. - Provide high-level administrative support to leaders and their teams. - Manage complex calendars and schedule meetings across multiple global time zones. - Organize internal and external meetings, including venue coordination, equipment setup, and catering arrangements when required. - Coordinate domestic and international travel arrangements and itineraries. - Manage confidential information with professionalism and discretion. - Screen, prioritize, and route incoming communications appropriately. - Maintain filing systems and organizational records. - Manage administrative aspects of client onboarding for the Cyber Services Team. - Coordinate onboarding meetings and calls with external clients and stakeholders. - Maintain onboarding records and client data within Salesforce. - Support client-facing teams through scheduling, documentation, and communication activities. - Help ensure a seamless onboarding experience for new cyber insurance customers. - Maintain operational reports and administrative tracking for the Cyber Services team. - Manage shared mailboxes and support business-as-usual operational processes. - Coordinate Underwriter Education training schedules and onboarding activities for new underwriters. - Organize and support external Threat Intelligence webinars and client events. - Collaborate with internal teams and external vendors to support reporting and operational needs. Qualifications - Previous experience as an Executive Assistant, Administrative Assistant, or Administrative Coordinator supporting leadership. - Experience managing complex calendars for managers or executives. - Strong Salesforce experience, including maintaining client data and reporting. - Experience coordinating meetings, webinars, and events for both internal and external audiences. - Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. - Experience supporting geographically dispersed or global teams. Requirements - 100% remote opportunity with flexibility. - Support a highly visible, global, client-facing Cyber Services team. - Opportunity to work with leadership and international stakeholders. - Collaborative team environment with exposure to cyber insurance operations and client services. - Chance to help build processes and support a growing Center of Excellence (CoE). Benefits - Medical, dental & vision. - Critical Illness, Accident, and Hospital. - 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available. - Life Insurance (Voluntary Life & AD&D for the employee and dependents). - Short and long-term disability. - Health Spending Account (HSA). - Transportation benefits. - Employee Assistance Program. - Time Off/Leave (PTO, Vacation or Sick Leave). Work Environment - Remote work environment. - Team of 4 professionals supported by 1 manager. - Frequent interaction with teams across the United States, Europe, Asia, and Australia. - Preference for candidates working Central Time hours to support global operations. Job Type & Location This is a Contract position based out of Sun Prairie, WI. Application Deadline This position is anticipated to close on Jul 28, 2026.