Role Description We're looking for a highly organized female Real Estate Virtual Assistant with hands-on Yardi experience to support a US-based team with internal administrative operations. - Administrative support and data entry - Work order management - Internal communications - Support property management operations Qualifications - Female candidates only - Yardi experience is REQUIRED - Bachelor's degree (Master's/MBA preferred) - At least 3 years of professional experience - Experience working with US companies - Strong administrative assistant background - Excellent attention to detail - Familiarity with Asana, SharePoint, Outlook, Cozy, or similar platforms - Commercial property management experience is a plus Requirements - Female candidates only - Yardi experience is REQUIRED - Bachelor's degree (Master's/MBA preferred) - At least 3 years of professional experience - Experience working with US companies - Strong administrative assistant background - Excellent attention to detail - Familiarity with Asana, SharePoint, Outlook, Cozy, or similar platforms - Commercial property management experience is a plus Company Description Ataraxis Schedule: Pacific Time | 7:00 AM – 4:00 PM To apply, send your updated resume/CV to lara@ataraxismgmt.com with the subject line: Real Estate VA – Yardi.

Role Description Our client is seeking an experienced Executive Administrative Coordinator to support its global Cyber Services Team. This role will provide high-level administrative support to leadership while serving as a key coordinator for client onboarding activities, operational reporting, and team logistics. The ideal candidate is highly organized, detail-oriented, and comfortable supporting a fast-paced global team. - Provide high-level administrative support to leaders and their teams. - Manage complex calendars and schedule meetings across multiple global time zones. - Organize internal and external meetings, including venue coordination, equipment setup, and catering arrangements when required. - Coordinate domestic and international travel arrangements and itineraries. - Manage confidential information with professionalism and discretion. - Screen, prioritize, and route incoming communications appropriately. - Maintain filing systems and organizational records. - Manage administrative aspects of client onboarding for the Cyber Services Team. - Coordinate onboarding meetings and calls with external clients and stakeholders. - Maintain onboarding records and client data within Salesforce. - Support client-facing teams through scheduling, documentation, and communication activities. - Help ensure a seamless onboarding experience for new cyber insurance customers. - Maintain operational reports and administrative tracking for the Cyber Services team. - Manage shared mailboxes and support business-as-usual operational processes. - Coordinate Underwriter Education training schedules and onboarding activities for new underwriters. - Organize and support external Threat Intelligence webinars and client events. - Collaborate with internal teams and external vendors to support reporting and operational needs. Qualifications - Previous experience as an Executive Assistant, Administrative Assistant, or Administrative Coordinator supporting leadership. - Experience managing complex calendars for managers or executives. - Strong Salesforce experience, including maintaining client data and reporting. - Experience coordinating meetings, webinars, and events for both internal and external audiences. - Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint. - Experience supporting geographically dispersed or global teams. Requirements - 100% remote opportunity with flexibility. - Support a highly visible, global, client-facing Cyber Services team. - Opportunity to work with leadership and international stakeholders. - Collaborative team environment with exposure to cyber insurance operations and client services. - Chance to help build processes and support a growing Center of Excellence (CoE). Benefits - Medical, dental & vision. - Critical Illness, Accident, and Hospital. - 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available. - Life Insurance (Voluntary Life & AD&D for the employee and dependents). - Short and long-term disability. - Health Spending Account (HSA). - Transportation benefits. - Employee Assistance Program. - Time Off/Leave (PTO, Vacation or Sick Leave). Work Environment - Remote work environment. - Team of 4 professionals supported by 1 manager. - Frequent interaction with teams across the United States, Europe, Asia, and Australia. - Preference for candidates working Central Time hours to support global operations. Job Type & Location This is a Contract position based out of Sun Prairie, WI. Application Deadline This position is anticipated to close on Jul 28, 2026.

Role Description We are looking for organized and customer-focused individuals to join our team as a Vacation Planning Assistant – Remote. In this role, you will help clients plan enjoyable travel experiences by researching destinations and coordinating vacation details. Key Responsibilities - Assist clients with planning and organizing vacations - Research destinations, resorts, cruises, and travel packages - Coordinate travel details such as accommodations and transportation - Communicate with trusted travel vendors and suppliers - Maintain accurate client and booking information Qualifications - Strong communication and organizational skills - Comfortable working independently from home - Customer-service mindset and interest in travel - Basic computer skills required - No prior travel industry experience required Benefits - Affiliation with an accredited travel agency - Dedicated professional travel website - Errors and Omissions liability insurance included - Access to leading travel vendors - Flexible remote schedule - Exclusive travel advisor discounts

Role Description At MacKenzie-Childs, we celebrate our fabulous and functional products with creative visual experiences, and we’re looking for a full-time Administrative Coordinator to join our Visual Merchandising team. The Visual Merchandising Administrative Coordinator is a key support role within the Visual Merchandising department, responsible for managing administrative tasks, supporting the VM Team with Operational and Project initiatives to ensure seamless execution of merchandising initiatives. This position will play a crucial role in maintaining efficiency, improving cross-departmental collaboration, and supporting the timely execution of visual merchandising projects across all retail and wholesale locations. Essential Job Duties and Responsibilities - Operational & Administrative Support - Monitor and validate the Visual Merchandising (VM) calendar on a regular basis, communicating schedule changes and timeline adjustments to relevant stakeholders. - Support VM project teams with administrative, documentation, and operational tasks to ensure efficient project execution and workflow management. - Research, coordinate, and source travel arrangements for management approval, including transportation and lodging for team travel. - Provide Monday.com administrative input support as necessary for department and project support. - Build and maintain Monday.com boards and automations to improve workflow. - Support asset inventory tracking and updating for visual merchandising materials, fixtures, and props. - Assist in processing purchase orders, invoices, and tracking vendor payments. - Cross-Functional Collaboration - Collaborate frequently with cross-functional team members in other MacKenzie-Childs departments (Receiving, Retail Store, Storage, Logistics) to ensure alignment and smooth execution of project executions. - Coordinate vendor onboarding activities, including collection and submission of tax documentation, vendor forms, and required paperwork in partnership with the Finance department. - Coordinate relocation of visual merchandising assets between facilities, including issuing labels and coordinating correspondence with all stakeholders, ensuring they reach the right locations on time. - Partner with the Logistics team to arrange freight shipments and courier services, following VM standards for labeling, tracking, and communication. - Enter and track indirect marketing assets for Creative Marketing development, monitor approvals, and help ensure on-time delivery. - Communication - Facilitate clear communication between Visual Merchandising, Store Operations, and external vendors. - Partner with VM Team members to coordinate and schedule meetings, including managing invitations, agendas, and follow-up communications. - Provide administrative support for meetings by preparing materials, distributing meeting notes, reports, presentations, and sharing key updates with leadership and cross-functional teams. - Follow-up on general correspondence for outstanding requests, approvals, and action items as assigned. Qualifications - 1–3 years of relevant experience in project management, or a similar administrative support role. - Experience in Visual Merchandising, retail design, or design-related environment is strongly preferred. Requirements - No travel requirements. - Proficient personal computer skills, including the ability to send/receive e-mail messages, post information to a database or spreadsheet, and perform word processing, bookkeeping, and data entry. - Ability to clearly, concisely, and professionally communicate verbally and in writing. - Some analytical ability to gather and summarize data, find solutions to various administrative problems, and prioritize work. - Strong organizational skills including the ability to simultaneously manage multiple projects and details. - Must be detail-oriented and well organized. - Self-motivated with excellent written and verbal communication. - Ability to prioritize, solve, and close issues. - Formulate action plans quickly and implement solutions effectively through critical decision-making. - Ability to achieve results by expanding job functions. - Ability to meet deadlines. Benefits - Competitive salary commensurate with experience. - Comprehensive benefits package including medical, dental, and vision coverage. - 401K Retirement Savings + Company Match. - Paid Vacation, PTO, and Holidays. - Company sponsored life insurance and LTD. - Health Savings Account + Company Match. - Generous Employee Discount. - Verizon Discount. - Referral Bonus Program. - Opportunities for professional development and career advancement. Company Description MacKenzie-Childs is a leading home furnishings retail company known for its unique design, high-quality products, and exceptional customer service. We specialize in offering a wide range of kitchen, entertaining, décor, and furniture items that cater to various styles and preferences, ensuring our customers find exactly what they need to make their homes joyful and stylish.