• Meeting Output & Execution (Core Mandate): Attend all key meetings. Immediately draft concise notes (Decisions, Action Items), assign tasks in the project management system, and personally execute the maximum number of resulting action items, or rigorously track them until completed by the owner. • Strategic Research & Vetting: Conduct deep, nuanced research to identify and vet vendors, talent, partners, and personal services. Synthesize findings into clear, actionable recommendations for the CEO. • Communication Filtering: Act as the CEO’s Email Sentinel to hit Inbox Zero twice daily. Handle correspondence, draft communications, and produce a single, prioritized Daily Digest for the CEO. • Elite Travel & Logistics: Coordinate all travel arrangements, including flights, accommodations, and complex international itineraries. You are responsible for managing all moving pieces and ensuring seamless executive movement. • Operational & Financial Oversight: Manage the full lifecycle of vendors, track financial deadlines, assist with light financial audits, and organize necessary receipts and documentation. • Healthcare & Wellness Management: Handle personal wellness management, including scheduling fitness classes, coordinating healthcare appointments, and managing personal administrative tasks.

• Manage GM inbox: review inbound emails, categorise by priority, draft responses, and respond on behalf of the GM where appropriate. • Organise travel itineraries. • Create onboarding and offboarding checklists for staff. • Coordinate storage and organisation of business records and documentation. • Develop and maintain structured SOPs and system guides as part of training and knowledge documentation. • Liaise with suppliers via email regarding order placement, production timelines, and shipping deadlines. • Update internal project management boards to ensure visibility of supply chain progress. • Conduct daily system checks to ensure logins and integrations are functioning. • Perform basic data entry and Excel/Google Sheets manipulation (VLOOKUP, Pivot Tables, intermediate formulas). • Format reports in line with brand guidelines and fonts. • Assist in maintaining and improving system documentation and workflows.

• Manage complex scheduling, including internal and external meetings, calls, and events across multiple time zones. • Coordinate travel arrangements (domestic and international), including flights, accommodations, and ground transportation. • Support event planning for leadership meetings, board sessions, and special projects. • Anticipate the CEO’s needs and proactively resolve issues before they arise. • Provide day-to-day administrative support, including email management, document preparation, and follow-ups. • Maintain strict confidentiality while managing sensitive company and personal information. • Serve as a point of contact between the CEO and internal/external stakeholders. • Adapt seamlessly between multiple companies and business priorities, handling shifting demands with professionalism. • Be available during evenings or weekends when urgent CEO support is required. • Utilize technology and AI tools to improve efficiency and streamline workflows.

• Manage and maintain calendars, schedules, meetings, and appointments for team members • Perform administrative tasks such as data entry, record keeping, and organizing digital files • Coordinate projects and deadlines, ensuring timely completion within budget • Assist with travel arrangements including booking flights, hotels, and ground transportation • Conduct research and prepare reports or summaries for ongoing projects • Communicate with clients and stakeholders on behalf of team members, ensuring timely and professional responses • Support social media management and assist with basic content creation tasks • Draft and edit emails, reports, presentations, and other business documents • Handle confidential and sensitive information with discretion and professionalism