• Owns all aspects of the appropriate proposal process for assigned opportunities. • Responsible for managing opportunities of low to medium complexity. • Reviews and analyzes RFI and/or RFP documents to ensure adequate information for budget, proposal and/or response preparation is provided. • Identifies and resolves issues around client enquiry requirements. • Organizes and facilitates strategic and operational calls related to the opportunity. • Liaise with third party vendors for provision of quotations. • Prepares high quality and accurate documents in accordance with agreed strategy. • Ensures timely delivery of assigned deliverables. • Performs timely and accurate data entry into corporate databases/systems as appropriate. • Supports client-facing and senior management-facing activities surrounding assigned opportunities as needed.

Role Description We are seeking an experienced Proposal Manager to lead and manage federal proposal efforts in a fast-paced, growth-oriented environment. This role is ideal for a strategic, hands-on proposal professional who thrives under tight deadlines, enjoys building scalable processes, and can independently manage multiple proposal efforts from capture through submission. - Lead the end-to-end development of federal proposals from opportunity qualification through final submission. - Analyze solicitation documents, including RFPs, RFIs, RFQs, Sources Sought notices, and task orders, to identify customer requirements and proposal strategies. - Develop proposal schedules, compliance matrices, outlines, writing assignments, and production timelines. - Manage multiple concurrent proposals while ensuring quality, compliance, and on-time delivery. - Coordinate proposal kickoff meetings, solutioning sessions, color team reviews, and final production activities. - Implement and maintain version control, document management, and proposal configuration processes. - Ensure all proposals comply with solicitation requirements, company standards, and federal procurement regulations. - Write, edit, and refine compelling proposal content, including: - Executive Summaries - Technical Approach - Management Plans - Staffing Plans - Transition Plans - Past Performance - Corporate Experience - Quality Assurance - Resumes and Key Personnel narratives - Translate complex technical information into clear, customer-focused, persuasive content. - Review proposal sections for consistency, accuracy, compliance, grammar, and readability. - Maintain and continuously improve proposal templates, reusable content libraries, resumes, boilerplate language, and past performance databases. - Support capture planning by contributing to: - Win strategies - Competitive assessments - Customer research - Solution development - Discriminators and messaging - Participate in pipeline reviews, bid/no-bid decisions, teaming discussions, and opportunity planning. - Collaborate with Business Development to improve opportunity qualification and proposal readiness. - Develop and implement repeatable proposal management processes, templates, workflows, and best practices. - Improve proposal efficiency, consistency, compliance, and overall quality. - Help establish a proposal-centered culture by educating internal stakeholders on proposal planning, schedules, roles, and responsibilities. - Recommend and implement tools and technologies that improve proposal development and collaboration. - Coordinate effectively with executive leadership, business development, recruiters, technical SMEs, subcontractors, and teaming partners. - Track proposal progress and proactively communicate risks, issues, and resource needs. - Build collaborative relationships that improve proposal responsiveness and solution quality. - Support continuous communication throughout the proposal lifecycle to ensure successful execution. Qualifications - Bachelor's degree in business, Communications, English, Marketing, Journalism, or a related field. - Minimum 5 years of experience managing and writing federal government proposals. - Experience supporting small business federal contractors is strongly preferred. - Demonstrated success managing multiple simultaneous proposal efforts with minimal supervision. - Exceptional writing, editing, proofreading, and storytelling skills. - Ability to synthesize complex technical information into compelling, customer-focused proposal content. - Experience responding to rapid-turnaround task orders, IDIQ contracts, GWACs, and multiple-award contract vehicles. - Working knowledge of Shipley Associates or similar proposal development methodologies (certification preferred). - Proficiency with Microsoft Office Suite, Microsoft Teams, SharePoint, and collaborative document management platforms. - Ability to work independently in a fully remote environment while managing competing priorities and deadlines. Desired Skills - Experience supporting capture management and business development activities within a growing federal contractor. - Experience establishing proposal processes, governance, and organizational best practices. - Working knowledge of the Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), and the federal procurement lifecycle. - Experience with proposal graphics, desktop publishing, or visualization tools such as Microsoft Visio, Adobe Creative Suite, or PowerPoint. - Experience supporting Department of Defense (DoD), Intelligence Community (IC), or civilian federal agencies.

• Own the Proposal Lifecycle • Lead the end-to-end management of all RFPs, RFIs, RFQs, employer questionnaires, security assessments, implementation questionnaires, and due diligence requests. • Develop proposal strategies aligned with customer requirements and commercial objectives. • Build proposal timelines, coordinate contributors, and ensure all deliverables are submitted accurately and on time. • Serve as the central project manager throughout the proposal process. • Write, edit, and tailor persuasive proposal responses that clearly communicate Covera's clinical differentiation, technology, outcomes, and value proposition. • Analyze historical RFPs and proposal responses to identify best practices and develop best-in-class, standardized content. • Partner with stakeholders across Commercial, Product, Clinical, Marketing, Operations, Legal, Security, Finance, and RevOps to gather information, develop high-quality proposal content, resolve questions, and deliver compelling, accurate submissions. • Develop scalable proposal workflows and best practices.

• Running and continuously improving our procurement response and grant application processes for K-12 district and state-level RFI, RFQ, and RFPs • Monitor K-12 state and district-level procurements and grant opportunities on various databases, procurement platforms, and those presented to us by our consultants • Research prospect districts’ leadership, mission, learning plan, and goals to tailor RFP response to their specific needs • Review procurement requirements to assess alignment with our product and our overall terms of service • Recommend appropriate procurement opportunities to the team • Prepare and lead efficient Proposal Kickoff meetings and daily/weekly status calls, ensuring activities and deliverables adhere to the Proposal Development Plan. • Track procurement opportunities in Salesforce • Work with relevant cross-functional stakeholders to build and manage existing content library • Ensure the high-quality content and appearance of final proposal deliverables by performing rigorous quality assurance checks on draft and final documents. • Ensure the timely delivery of complete and accurate submissions • Manage the process of completing, submitting, and tracking Data Privacy Agreements (DPAs), vendor questionnaires and other required submissions for prospective and current districts, as well as schools and districts using the free version of Khan Academy • Work closely with Khan Academy sales, legal, security, and accessibility teams to process vendor document requests from schools, districts, and state educational departments • Conduct proposal retrospectives, document lessons learned, and implement process improvements to increase efficiency and effectiveness.