• Manage, maintain, and update candidate records within the CRM system to ensure data accuracy and completeness. • Process resume backlogs using proprietary AI/GPT tools. • Extract candidate information from resumes and accurately input data into the CRM. • Summarize candidate resumes using custom GPT tools to support recruiter evaluations. • Extract relevant skills and keywords from resumes to improve candidate matching and searchability. • Create, configure, and maintain job orders within the CRM system. • Source qualified candidates through LinkedIn, Facebook Groups, and other online platforms. • Build, organize, and maintain candidate pipelines for current and future hiring needs. • Collect, organize, and manage candidate resumes and recruitment documents. • Perform high-volume data entry while maintaining exceptional accuracy and attention to detail. • Assist with WIX website updates, including posting job opportunities and entering job-related information. • Provide light bookkeeping and administrative support as needed. • Support recruiters with operational and administrative tasks to improve recruitment efficiency. • Maintain confidentiality when handling candidate and company information. • Continuously identify opportunities to improve recruitment workflows and operational processes.

• Candidate Sourcing: Use job boards, LinkedIn, referrals, and other channels to identify high-quality candidates. • Screening & Interviews: Conduct initial candidate screenings and back-to-back interviews to match talent to client requirements. • Candidate Management: Maintain strong relationships with candidates, providing regular updates and feedback throughout the recruitment process. • Database Management: Keep candidate information accurate and organized in internal systems. • Job Advertising: Write and post compelling job ads to attract suitable candidates. • Collaboration: Work closely with 360-degree recruiters or account managers to ensure alignment with client needs. • Market Research: Stay informed about industry trends to identify and engage with in-demand talent.

Role Description We're looking for a strategic HR Business Partner to partner with our Engineering, Research, Product Strategy, and Technical Operations organizations. This is a highly consultative role focused on helping technical leaders build high-performing, efficient teams while navigating the unique challenges of an AI company. As a trusted advisor to senior engineering and research leaders, you'll influence organizational design, workforce planning, leadership effectiveness, performance management, and employee engagement. You'll combine business acumen with strong people expertise to help technical teams move quickly while creating an exceptional employee experience. This role is ideal for someone who thrives in fast-paced technology environments and enjoys partnering with leaders to solve complex technical problems. What You'll Do - Strategic Business Partnership - Design and build new people programs, policies, and frameworks from the ground up - not just administer existing ones. - Partner closely with Engineering, Research, Product Strategy, and Technical Operations leaders as their primary HR advisor. - Build trusted relationships with executives and people managers to influence organizational health and business outcomes. - Translate business priorities into thoughtful people strategies that support rapid innovation and growth. - Coach leaders through organizational change, team effectiveness, leadership development, and difficult people decisions. - Use people data and organizational insights to influence workforce planning, hiring strategies, retention, and engagement. - Organizational Design & Talent Strategy - Partner with leadership on organizational design, team structures, and succession planning. - Support workforce planning across engineering and research functions, ensuring teams are positioned to scale effectively. - Advise leaders on career frameworks, internal mobility, and growth opportunities for highly specialized technical talent. - Identify organizational risks and proactively recommend solutions that improve team effectiveness. - Leadership Coaching & Performance - Coach managers through performance management, employee development, feedback, and complex employee relations matters. - Guide leaders through performance improvement plans, promotions, and talent calibration. - Design, evolve, and run the semiannual performance review process, ensuring fairness and consistency across the company. - Help managers build inclusive, high-performing teams through effective coaching and leadership practices. - Employee Experience - Partner with leaders to strengthen employee engagement, retention, and team culture. - Support onboarding strategies that accelerate productivity for engineers and researchers. - Champion initiatives that improve collaboration across globally distributed technical teams. - Act as a trusted resource for employees navigating career growth, organizational change, and workplace concerns. - Talent & Compensation - Partner with Recruiting to align hiring strategies with business priorities. - Own compensation planning, leveling discussions, and promotion processes. - Provide market-informed guidance on attracting and retaining highly competitive AI and engineering talent. - Collaborate on talent reviews and succession planning for key technical roles. - HR Operations & Compliance - Ensure people practices align with employment laws and company policies across multiple regions. - Partner with Legal and the broader People team to manage employee relations matters with sound judgment and consistency. - Drive scalable people processes that balance operational excellence with an outstanding employee experience. Qualifications - 5+ years of progressive HR Business Partner experience supporting technical organizations. - Experience leveraging AI tools to improve HR workflows, automate administrative work, generate insights, and build more scalable people programs. - Experience partnering with Engineering, AI/ML, Research, Infrastructure, Product, or other highly technical teams. - Proven ability to coach senior leaders and influence decision-making through trusted relationships. - Strong experience with organizational design, workforce planning, performance management, and leadership coaching. - Experience supporting globally distributed teams across multiple regions. - Excellent employee relations judgment and conflict resolution skills. - Strong analytical skills with the ability to translate people data into actionable insights and people programs/initiatives. - Comfortable navigating ambiguity and rapidly changing priorities in high-growth environments. - Experience working in startup or scale-up technology companies is preferred. - Familiarity with AI, machine learning, or developer organizations is highly desirable. - Hands-on experience serving as a Rippling administrator, including configuring core modules, building and optimizing workflows, troubleshooting system issues, and leveraging automation to create scalable people processes. Equal Employment Opportunity We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability, or other legally protected statuses.

Role Description - Manage, maintain, and update candidate records within the CRM system to ensure data accuracy and completeness. - Process resume backlogs using proprietary AI/GPT tools. - Extract candidate information from resumes and accurately input data into the CRM. - Summarize candidate resumes using custom GPT tools to support recruiter evaluations. - Extract relevant skills and keywords from resumes to improve candidate matching and searchability. - Create, configure, and maintain job orders within the CRM system. - Source qualified candidates through LinkedIn, Facebook Groups, and other online platforms. - Build, organize, and maintain candidate pipelines for current and future hiring needs. - Collect, organize, and manage candidate resumes and recruitment documents. - Perform high-volume data entry while maintaining exceptional accuracy and attention to detail. - Assist with WIX website updates, including posting job opportunities and entering job-related information. - Provide light bookkeeping and administrative support as needed. - Support recruiters with operational and administrative tasks to improve recruitment efficiency. - Maintain confidentiality when handling candidate and company information. - Continuously identify opportunities to improve recruitment workflows and operational processes. Qualifications - At least 1 year of previous experience in recruitment support, administrative assistance, data entry, or recruitment operations is preferred. - Experience using CRM systems or applicant tracking systems (ATS). - Comfortable learning and using AI-powered tools, including custom GPT applications. - Experience sourcing candidates through LinkedIn, Facebook, and other social media platforms. - Excellent computer literacy and technical aptitude. - Strong organizational skills with the ability to manage large volumes of information. - High level of accuracy and attention to detail. - Excellent time management and ability to prioritize multiple tasks. - Strong problem-solving and critical thinking skills. - Self-motivated with the ability to work independently. - Reliable, dependable, and able to consistently meet deadlines. - Professional communication skills, both written and verbal. - Ability to handle confidential and sensitive information with discretion. Requirements - Must be proficient in speaking and writing English very clearly. - Must have relevant work experience. - Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]. - Must be available for video meetings with your camera on (when needed). Technical Requirements - Device: Reliable laptop or desktop computer. - Internet: High-speed connection (minimum 25 Mbps). - Audio: Noise-canceling headset. - Video: Webcam for virtual meetings. - Workspace: Quiet, professional environment. Benefits - Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. - Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. - Top 1% VA Performance Training: Access to proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. - Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. - Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. - Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. - Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.