• Turn approved proposals into SOWs and manage the MSA process • Track and manage redlines back-and-forth with clients; maintain organized contract records • Own the (semi-automated) invoice process end-to-end • Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month) • Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin) • Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes • Support 6 employees and 4–6 contractors • Assist with HubSpot admin tasks • Manage client onboarding forms and related paperwork

Role Description FreedUp is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: - Contracts and proposals - Invoicing - Vendor onboarding - Light HR/payroll administration This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information. Location: Fully Remote (Brazil, Mexico, or Colombia) Job Type: Full-Time Salary: $1,000 - $1,700 per month (based on experience) Qualifications - 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity - Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained - Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.) - Exposure to payroll/PEO administration a plus - Familiarity with HubSpot or similar CRM/marketing tools - High discretion with confidential client and financial information - Excellent written English and strong attention to small details Requirements - Key Responsibilities - Contracts & Proposals - Turn approved proposals into SOWs and manage the MSA process - Track and manage redlines back-and-forth with clients; maintain organized contract records - Invoicing & Vendor Management - Own the (semi-automated) invoice process end-to-end - Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month) - HR & Payroll Administration - Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin) - Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes - Support 6 employees and 4–6 contractors - Marketing & Client Onboarding Support - Assist with HubSpot admin tasks - Manage client onboarding forms and related paperwork Benefits - Background touching legal/paralegal work, even informally - Experience supporting a founder at a professional services or consulting firm - Comfort learning firm-specific SOPs and Claude-based workflow skills - International experience - Opportunity to work remotely from anywhere - Supportive and collaborative team environment - Learning and development opportunities - Potential Performance Bonuses - PTO - HMO after 3 months

Role Description We are seeking a highly organized and proactive Executive Assistant to support senior leadership in day-to-day operations, communication management, scheduling, and administrative coordination. The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced remote environment while collaborating with cross-functional teams across U.S. operations. Key Responsibilities - Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones. - Prepare meeting agendas, take notes, track action items, and follow up on outstanding tasks. - Coordinate internal communication, document management, and executive administrative support activities. - Assist with reporting, spreadsheet tracking, presentation preparation, and operational coordination projects. - Maintain confidentiality while handling sensitive business and employee information. Qualifications - Bachelor's degree or equivalent practical experience. - 1–3 years of experience in an Executive Assistant, Administrative Coordinator, Operations Coordinator, or similar support role. - Strong proficiency in Microsoft Office and Google Workspace, including Excel/Google Sheets, Outlook/Gmail, and PowerPoint/Slides. - Excellent written and verbal English communication skills. - Strong organizational skills with the ability to manage multiple priorities independently. - Reliable internet connection and a professional remote work setup. Preferred Qualifications - Experience supporting U.S.-based executives or remote teams. - Familiarity with tools such as Microsoft Teams, Zoom, Calendly, or similar business applications. - Experience with HR, recruitment coordination, or operations support is a plus. - Prior experience in property management, real estate, or a fast-growing startup environment is preferred. Benefits - Competitive hourly compensation. - Fully remote work environment. - Opportunity to work closely with senior leadership and gain cross-functional business exposure. - Professional growth and advancement opportunities within a growing organization.

• Own the executive calendar end to end across multiple time zones including US, European, and Korean business hours • Schedule internal meetings, external partner calls, OEM engagements, and cross-functional reviews • Protect executive focus time and ensure the calendar reflects the right priorities at all times • Coordinate logistics and prepare briefing materials ahead of every meeting • Manage the executive inbox daily, flagging priority items, drafting responses, and filing the rest • Handle bilingual correspondence in English and Korean with Korean-speaking partners and stakeholders • Ensure all communications are responded to promptly and professionally • Draft, review, and send emails and follow-ups on behalf of the executive as needed • Book and manage complex international travel including flights, hotels, ground transportation, and visa requirements • Build detailed itineraries that account for time zones, meeting schedules, and logistics across multiple countries • Handle last-minute changes calmly and efficiently without disrupting the executive's schedule • Serve as a point of contact for Korean-speaking OEM partners, vendors, and external stakeholders • Prepare bilingual meeting notes, summaries, and follow-up communications • Support cross-cultural communication between the executive team and Korean-speaking counterparts • Use AI tools such as Claude or ChatGPT to draft correspondence, summarize documents, prepare briefings, and streamline recurring tasks • Prepare meeting agendas, notes, action items, and follow-up trackers • Manage expense reports, vendor coordination, and document organization • Support special projects and ad hoc requests from senior leadership as needed