Role Description FreedUp is seeking a detail-oriented, discretion-first Operations & Contracts Support Specialist to support the founder of a boutique privacy consulting firm. This is not a classic calendar-and-inbox EA role — the founder manages her own schedule and email closely. Instead, this role is built around the operational and semi-legal busywork that pulls focus from client work: - Contracts and proposals - Invoicing - Vendor onboarding - Light HR/payroll administration This role suits someone who is comfortable with paralegal-style document work (redlining, SOWs, MSAs), enjoys process and precision, and can be trusted with sensitive client and financial information. Location: Fully Remote (Brazil, Mexico, or Colombia) Job Type: Full-Time Salary: $1,000 - $1,700 per month (based on experience) Qualifications - 3+ years supporting a founder, attorney, or professional services firm in an operations, paralegal, or EA capacity - Experience with contract lifecycle basics — MSAs, SOWs, redlines, tracking/storage — even if not formally legal-trained - Comfort with invoicing/AP tools (e.g., Ramp) and vendor onboarding (W9s, etc.) - Exposure to payroll/PEO administration a plus - Familiarity with HubSpot or similar CRM/marketing tools - High discretion with confidential client and financial information - Excellent written English and strong attention to small details Requirements - Key Responsibilities - Contracts & Proposals - Turn approved proposals into SOWs and manage the MSA process - Track and manage redlines back-and-forth with clients; maintain organized contract records - Invoicing & Vendor Management - Own the (semi-automated) invoice process end-to-end - Manage vendor onboarding in Ramp, including W9 collection (~7–8 vendors/month) - HR & Payroll Administration - Handle recurring PEO tasks (payroll processing clicks, new-hire/contractor paperwork, benefits admin) - Coordinate small team touchpoints — security trainings, birthdays, onboarding welcomes - Support 6 employees and 4–6 contractors - Marketing & Client Onboarding Support - Assist with HubSpot admin tasks - Manage client onboarding forms and related paperwork Benefits - Background touching legal/paralegal work, even informally - Experience supporting a founder at a professional services or consulting firm - Comfort learning firm-specific SOPs and Claude-based workflow skills - International experience - Opportunity to work remotely from anywhere - Supportive and collaborative team environment - Learning and development opportunities - Potential Performance Bonuses - PTO - HMO after 3 months

Role Description We are seeking a highly organized and proactive Executive Assistant to support senior leadership in day-to-day operations, communication management, scheduling, and administrative coordination. The ideal candidate is detail-oriented, resourceful, and comfortable working in a fast-paced remote environment while collaborating with cross-functional teams across U.S. operations. Key Responsibilities - Manage executive calendars, schedule meetings, and coordinate appointments across multiple time zones. - Prepare meeting agendas, take notes, track action items, and follow up on outstanding tasks. - Coordinate internal communication, document management, and executive administrative support activities. - Assist with reporting, spreadsheet tracking, presentation preparation, and operational coordination projects. - Maintain confidentiality while handling sensitive business and employee information. Qualifications - Bachelor's degree or equivalent practical experience. - 1–3 years of experience in an Executive Assistant, Administrative Coordinator, Operations Coordinator, or similar support role. - Strong proficiency in Microsoft Office and Google Workspace, including Excel/Google Sheets, Outlook/Gmail, and PowerPoint/Slides. - Excellent written and verbal English communication skills. - Strong organizational skills with the ability to manage multiple priorities independently. - Reliable internet connection and a professional remote work setup. Preferred Qualifications - Experience supporting U.S.-based executives or remote teams. - Familiarity with tools such as Microsoft Teams, Zoom, Calendly, or similar business applications. - Experience with HR, recruitment coordination, or operations support is a plus. - Prior experience in property management, real estate, or a fast-growing startup environment is preferred. Benefits - Competitive hourly compensation. - Fully remote work environment. - Opportunity to work closely with senior leadership and gain cross-functional business exposure. - Professional growth and advancement opportunities within a growing organization.

• Own the executive calendar end to end across multiple time zones including US, European, and Korean business hours • Schedule internal meetings, external partner calls, OEM engagements, and cross-functional reviews • Protect executive focus time and ensure the calendar reflects the right priorities at all times • Coordinate logistics and prepare briefing materials ahead of every meeting • Manage the executive inbox daily, flagging priority items, drafting responses, and filing the rest • Handle bilingual correspondence in English and Korean with Korean-speaking partners and stakeholders • Ensure all communications are responded to promptly and professionally • Draft, review, and send emails and follow-ups on behalf of the executive as needed • Book and manage complex international travel including flights, hotels, ground transportation, and visa requirements • Build detailed itineraries that account for time zones, meeting schedules, and logistics across multiple countries • Handle last-minute changes calmly and efficiently without disrupting the executive's schedule • Serve as a point of contact for Korean-speaking OEM partners, vendors, and external stakeholders • Prepare bilingual meeting notes, summaries, and follow-up communications • Support cross-cultural communication between the executive team and Korean-speaking counterparts • Use AI tools such as Claude or ChatGPT to draft correspondence, summarize documents, prepare briefings, and streamline recurring tasks • Prepare meeting agendas, notes, action items, and follow-up trackers • Manage expense reports, vendor coordination, and document organization • Support special projects and ad hoc requests from senior leadership as needed

Role Description We're looking for an Executive Assistant to support senior leadership at a fast-moving, publicly listed deep technology company operating across mobility, defense, and intelligent systems. You will own calendar management, inbox organization, travel coordination, stakeholder communications, and operational support across a high-volume executive environment with global partnerships spanning multiple regions including Korea. This role has a hard language requirement. You must be fluent in both English and Korean. You will communicate directly with Korean-speaking partners, prepare bilingual materials, and support cross-cultural stakeholder engagement as a core part of the job. If you are highly organized, AI-literate, professionally fluent in Korean and English, and take pride in making a fast-moving executive team more effective, this role is a strong fit. Qualifications - Professional fluency in both Korean and English, written and spoken (non-negotiable) - Proven experience as an Executive Assistant or Senior EA supporting a C-suite executive or senior leadership team - Strong calendar management experience across multiple time zones including Asia-Pacific - Comfortable using AI tools such as Claude or ChatGPT as a daily part of your workflow - Excellent written communication skills in both Korean and English - Highly organized and proactive with strong attention to detail and follow-through - Discreet and reliable when handling sensitive business information and executive communications - Calm and effective under pressure with the ability to manage competing priorities Requirements - Own the executive calendar end to end across multiple time zones including US, European, and Korean business hours - Schedule internal meetings, external partner calls, OEM engagements, and cross-functional reviews - Protect executive focus time and ensure the calendar reflects the right priorities at all times - Manage the executive inbox daily, flagging priority items, drafting responses, and filing the rest - Handle bilingual correspondence in English and Korean with Korean-speaking partners and stakeholders - Book and manage complex international travel including flights, hotels, ground transportation, and visa requirements - Serve as a point of contact for Korean-speaking OEM partners, vendors, and external stakeholders - Use AI tools such as Claude or ChatGPT to draft correspondence, summarize documents, prepare briefings, and streamline recurring tasks - Prepare meeting agendas, notes, action items, and follow-up trackers - Manage expense reports, vendor coordination, and document organization Benefits - You will be paid in USD (bi-monthly: every 15th and 30th) - Paid Time Off in accordance with company policy - Observance of Holidays per company guidelines - 100% remote setup so you can work wherever you're most productive - This role requires availability during US Eastern Time business hours - Work directly with senior leadership at a publicly listed deep tech company with global OEM partnerships - High-trust, high-ownership role with direct visibility into executive operations across multiple regions How to Apply Please include: - Your updated resume - A short Loom video (1 to 2 minutes) introducing yourself in both English and Korean, describing your experience supporting a senior executive, and explaining how you manage competing priorities across multiple time zones Application Process Overview Our comprehensive selection process ensures we find the right fit for both you and our clients: - Initial Application - Submit your application and complete our prequalifying questions - Video Introduction - Record a video introduction to showcase your communication skills and work experience - Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable) - Recruitment Interview - Initial screening with our talent team - Executive Interview - Meet with senior leadership to discuss role alignment - Client Interview - Final interview with the client team you'd be supporting - Background & Reference Check - Professional reference verification - Job Offer - Successful candidates receive a formal offer to join the team