• Maintain a high level of responsiveness and accessibility in a fully remote environment, promptly addressing emails, calls, and messages from leaders and stakeholders, and ensuring timely follow-up on all requests. • Coordinate and manage complex executive calendars, including meetings, conference calls, web presentations, and long-range scheduling, while resolving conflicts and projecting schedules at least 3 months in advance. • Coordinate and manage executive travel arrangements in alignment with Honest’s travel and expense policies. • Manage executive expenses in compliance with Honest’s expense and reimbursement policies. • Facilitate clear, concise, and productive internal and external communication, ensuring priorities and “asks” are well-defined and appropriate stakeholders are engaged. • Gather and distribute meeting materials (e.g., agendas, dashboards, data points, and updates) to leaders at least 48 hours in advance of meetings and discussions. • Support administrative and operational projects affecting the team, department, and broader organization as needed. • Compile information from various sources to create first drafts of presentations and documents for internal and external use, ensuring alignment with Honest’s brand standards. • Manage internal and external deliverables for supported executives by tracking deadlines, following up with stakeholders, and ensuring commitments are completed on time. • Plan and execute company-wide events (e.g., Senior Leadership Team Summit) and team meetings or offsites, including logistics coordination, travel, meeting space, catering, and thoughtful team-building activities, while maintaining strong attention to cost-effectiveness and attendee experience. • Maintain leaders’ internal and external Microsoft contacts. • Support recruiting and onboarding efforts by coordinating candidate scheduling and travel, and assisting with new colleague onboarding activities as needed. • Collaborate across the Executive Assistant team to provide backup support and contribute to broader organizational initiatives and priorities as needed. • Support centralized operational and office management responsibilities across Honest in a remote environment, including managing electronic mail distribution, coordinating shipments (e.g., FedEx), ordering supplies, and routing materials efficiently. • Available for travel 1-2 times per year, as needed • Perform other related duties and responsibilities as assigned.

Role Description Um dieses Wachstum strukturiert voranzutreiben, suchen wir eine zuverlässige und vielseitige Unterstützung, die nicht nur klassische Assistenzaufgaben übernimmt, sondern generalistisch arbeitet, Verantwortung übernimmt und dort anpackt, wo es gerade gebraucht wird. Gesucht wird jemand, der 15 Stunden pro Woche (3h / Tag) unterstützen kann. - Unterstützung der Geschäftsführung im Tagesgeschäft - Bearbeitung von Kundenanfragen (Telefon/E-Mail) - Terminplanung, Dateiablage und Fristenmanagement (Wiedervorlagen, Dokumente) - Strukturierte Ablage und Bereitstellung von Unterlagen für das Steuerbüro - Betreuung und Akquise von neuen Partnern in Zeiten von Leerlauf - Kommunikation mit Lieferanten und Behörden Qualifications - Abgeschlossene kaufmännische Ausbildung und Berufserfahrung (> 5 Jahre) - Sorgfältige, strukturierte und zuverlässige Arbeitsweise - Sehr gute Ausdrucksweise in Wort und Schrift - Sicherer Umgang mit MS Office (Word, Excel, Outlook) - Freundliches und professionelles Auftreten, insbesondere am Telefon - Eigenständigkeit und Organisationsstärke Benefits - Eine abwechslungsreiche Teilzeitstelle im Home Office - Bruttogehalt i.H.v. 1.400 EUR pro Monat für 15 Stunden pro Woche - Kurze Entscheidungswege und direkte Zusammenarbeit mit der Geschäftsführung - Die Möglichkeit, Dich in verschiedene Bereiche einzubringen und mitzuwachsen Company Description paselo = Wissenschaftlich entwickelte Nahrungsergänzungsmittel für Hunde.

• Monitor and triage the inbox daily, flagging urgent or high-priority items • Draft, proofread, and send responses on the founder's behalf where appropriate • Organize inbox folders/labels and archive or unsubscribe from unnecessary clutter • Follow up on outstanding emails to keep threads moving • Schedule, confirm, and reschedule meetings across time zones • Proactively resolve scheduling conflicts and keep the calendar up to date • Prepare the founder with agendas or relevant context ahead of meetings • Research relevant industry events, conferences, and meetups worth attending or sponsoring • Handle logistics: registrations, travel coordination, and scheduling around events • Gather background research on existing customers ahead of check-ins or renewals • Research potential new customers and compile findings into organized briefs • Support light project and issue tracking in Linear • Help keep tickets, tasks, and statuses organized and up to date • Take on ad hoc administrative tasks as they come up • Help build and document simple processes (SOPs) for recurring tasks

• Research, compare, and book flights for the Sales Manager and international guest speakers traveling from Mexico to the U.S. (and between U.S. cities). • Evaluate rental car options as an alternative to flights for shorter regional legs of multi-city tours. • Source and book hotel accommodations, ideally co-located with event venues, to minimize team mobility needs. • Request and compare quotes from hotels and event venues; liaise directly with venue/hotel contacts. • Support planning logistics for a back-to-back, multi-city speaker tour (approx. 6 cities across 7 days). • Research and help coordinate a multi-day VIP experience in Las Vegas for approximately 50 people (accommodations, private venue/house rental, dining, entertainment). • Research and help secure a venue in Dallas for a company launch/annual convention in October, accommodating approximately 1,000 attendees. • Track and organize logistics details (confirmations, itineraries, costs) and provide clear cost comparisons to support decision-making. • Provide general administrative support related to event and travel coordination as needed.